R3 SUPPLEMENT 6309.32-2004-1
EFFECTIVE DATE: January 25, 2004
DURATION: This supplement is effective until superseded or removed.
6309.32_4G19
Page 1 of 3
FSH 6309.32 – FEDERAL ACQUISITION REGULATION
PART 4G19 – SMALL AND DISADVANTAGED BUSINESS CONCERNS
PART 4G19 – SMALL AND DISADVANTAGED BUSINESS CONCERNS
Subpart 4G19.2 – Policies
4G19.201 General Policy.
4G19.201-70 Office of Small and Disadvantaged Business Utilization (OSDBU).
Forest Supervisors are delegated the responsibility for administering the Department
Procurement Preference Program for procurements accomplished for their unit.
4G19-201-71 OSDBU Coordinators.
Forest Supervisors shall assign OSDBU coordinators at each Zone or Forest contracting
office in accordance with FSAR 4G19.201-71. Assignment shall be made to individuals
preferably in the procurement unit who are knowledgeable of OSDBU coordinator
responsibilities. OSDBU coordinators shall be provided adequate training to carry out
procurement preference programs on their unit(s).
The Senior Contracting Officer in the Acquisition Management Staff, shall be the
OSDBU Coordinator to carry out the procurement preference program in the Regional Office.
Each OSDBU Coordinator shall review each proposed acquisition expected to exceed the
simplified acquisition threshold prior to its solicitation. This review and subsequent Contracting
Officer’s determination shall be documented using a format similar to Exhibits 19-1 and 19-2.
R3 SUPPLEMENT 6309.32-2004-1
EFFECTIVE DATE: January 25, 2004
DURATION: This supplement is effective until superseded or removed.
6309.32_4G19
Page 2 of 3
FSH 6309.32 – FEDERAL ACQUISITION REGULATION
PART 4G19 – SMALL AND DISADVANTAGED BUSINESS CONCERNS
Exhibit 19-1
REPLY TO:
6300
SUBJECT:
OSDBU Coordinator's Procurement Action Review (USDA AGAR 419.201-71)
TO:
Contracting Officer
In reference to the project identified below, I recommend the following:
Product or Service being procured: _______________________________________
Location of Project (Staff Unit, Forest, District): _____________________________
Requisition or Request for Contract Action dated: ___________________________
Estimated contract amount: _____________________________________________
1. 8(a) Set-Aside (FAR Subpart 19.8)
____ (a)This is an appropriate project for the 8(a) Program.
____ (b)No eligible 8(a) contractors are known to exist or are available for this project and openmarket procurement is authorized. Suggested set aside areas are shown in Item 2
below.
____ (c)Even though an 8(a) qualified firm may exist, this procurement is not recommended to be set
aside because the procurement is presently or will be provided under another set-aside
program (small business, LSA, minority or woman-owned or other). Suggested set
aside or non-set aside areas are shown in Item 2 below.
2. a. Small Business (FAR Part 19.5, 19.9 and 19.13)
____ (a)Total Small Business Set-Aside.
____ (b)Partial Small Business Set-Aside.
____ (c)Very Small Business Concern Set-Aside.
____ (d)HubZone Set –Aside.
____ (e)Emerging Small Business Set-Aside.
b. Non-Set-Aside. Procurement is not set aside for the following reason(s):
____ (a)Procurement is of an urgent nature; processing time is inadequate.
____ (b)Widest possible competition needed for this procurement, such as: competition needed from
educational, Government, or other non-small business sources.
____ (c)Insufficient small business concerns to provide adequate competition or recent procurements
show a substantial decline in competition among available small businesses.
____ (d)Other reasons as noted, such as: not set aside because of Small Business Competitiveness
Demonstration Act, Sole Source, and so forth.
_________________________________________________________________
OSDBU COORDINATOR
DATE
R3 SUPPLEMENT 6309.32-2004-1
EFFECTIVE DATE: January 25, 2004
DURATION: This supplement is effective until superseded or removed.
6309.32_4g19
Page 3 of 3
FSH 6309.32 – FEDERAL ACQUISITION REGULATION
PART 4G19 – SMALL AND DISADVANTAGED BUSINESS CONCERNS
Exhibit 19-2
REPLY TO: 6300
SUBJECT: CO's Determination and Action on OSDBU's Coordinator's Recommendations
TO:
The Record
1. Action on OSDBU Coordinator's Recommendations
____ (a)I concur with the recommendations of the OSDBU Coordinator.
____ (b)I concur with the recommendations of the OSDBU with the following exceptions or
qualifications:
____ (c)I do not concur with the recommendations of the OSDBU Coordinator for the following
reasons:
2. Contracting Officer's Determination
____ (a)Set aside for 8(a) Program.
____ (b)Set aside for Small Business; (___total, ___partial).
____ (c)Set aside for HubZone Concerns.
____ (d)Set aside for Very Small Business Concerns.
____ (e)Set aside for Emerging Small Business Concerns.
____ (f)Identified minority, small disadvantaged, Service Disabled Veteran owned businesses,
Native American owned businesses, and/or woman-owned contractors were
sent the solicitation.
____ (g)No set-aside action taken.
3. Comments on Actions:___________________________________________________
___________________________________________________________________________
_________________________________________________________________
CONTRACTING OFFICER
Date