R1 SUPPLEMENT: 6309.32-2008-1
EFFECTIVE DATE: 09/15/2008
DURATION: Effective until superseded or removed
6309.32_4G04
Page 1 of 1
FSH 6309.32 – FEDERAL ACQUISITION REGULATION
PART 4G04 – ADMINISTRATIVE MATTERS
Subpart 4G04.1 - Contract Execution
4G04.100-70 Contract Checklists.
(d) All contracts less than $25,000 shall utilize the checklist prescribed in FSAR
4G04.100-70. All contracts greater than $25,000 and task orders against IDIQ contracts,
regardless of amount, shall be maintained in a six-part file folder utilizing the Regional standard
filing format tabs for contract files. The standard funds expenditure/payment log shall be used to
track contract payments/obligations for all contracts, regardless of amount. The Contract
Closeout Checklist/Statement must be completed and included in all contract files regardless of
the amount of the contract. Files shall be maintained in a manner to allow review in accordance
with the Region 1 Internal Process Plan.
All contract files, regardless of amount, shall be identified with two, typed file labels as
follows. A third label must be used if there are multiple files (i.e. Folder 1 of 2):
Contractor Name
Contract Number
Solicitation Number
Project Name
District/Unit
Forest
Standard filing format tabs, funds expenditure/payment log and contract closeout
checklist/statement are posted on the Region 1 AQM website
(http://fsweb.r1.fs.fed.us/property/index.html).
Subpart 4G04.6 - Contract Reporting
4G04.600-70 Numbering and Reporting
(c) Units awarding contracts for other units shall identify the unit where the work is
being performed as the Contracting Office in the Federal Procurement Data System – Next
Generation (FPDS-NG). SF-281 reporting has been replaced by FPDS-NG.