6209.12, 22
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FOREST SERVICE HANDBOOK
GRAND MESA, UNCOMPAHGRE & GUNNISON (SO)
DELTA, CO
FSH 6209.12 – CORRESPONDENCE HANDBOOK
CHAPTER 20 – CONGRESSIONAL CORERESPONDENCE
Supplement No.: GMUG 6209.12-02-1
Effective Date: July 22, 2002
Duration: This supplement is effective until superseded or removed.
Approved: ROBERT L. STORCH
Forest Supervisor
Date Approved: 07/19/2002
Posting Instructions: Supplements are numbered consecutively by Handbook number and
calendar year. Post by document; remove the entire document and replace it with this
supplement. Retain this transmittal as the first page(s) of this document. The last supplement to
this Handbook was 6209.12-95-1 to Chapter 10.
New Document
6209.12, 20
2 Pages
Superseded Document(s) by
Issuance Number and
Effective Date
n/a
0 Pages
Digest:
22.2 – Changes area of responsibility and time-frame for responding to queries.
GMUG SUPPLEMENT 6209.12-02-1
EFFECTIVE DATE: 07/22/2002
DURATION: This supplement is effective until superseded or removed.
6209.12, 22
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FSH 6209.12 - CORRESPONDENCE HANDBOOK
CHAPTER 22 – CONGRESSIONAL CORRESPONDENCE
22 – CONGRESSIONAL CORRESPONDENCE. Responses to Congressional query letters will
be signed by the Forest Supervisor within seven (7) working days of receipt on the Forest.
Acting Forest Supervisors may sign responses to Congressional correspondence only when
required to avoid excessive delay.
22.2 – Controls. All Congressional correspondence received from the Chief’s Office, the
Regional Office, Congressmen or Congressional staff offices will be forwarded to the Executive
Assistant for coordination. The Executive Assistant will log in all Congressional correspondence
on AD-172, assign a control number, assign a reply due date, and forward to the Public Affairs
Officer for review before forwarding through the Forest Supervisor to the appropriate Staff
Officer for action. A continuous numbering system will be used starting with 04-00XX. All
replies to Congressional correspondence will be coordinated through the Executive Assistant.
All replies to Congressional correspondence will be dual designated. The first file designation
will be 1510 followed by the subject matter file designation; that is 1510/XXXX.
Direct Queries to Forests. The Forest Supervisor will determine which responses require
Regional Forester approval before transmittal and which responses must be coordinated through
the Chief’s Office.
Congressional queries will be coordinated through the Executive Assistant so as to ensure that a
response is sent within seven (7) working days. In cases where a full answer cannot be provided
in that time, staff officers will within seven (7) working days draft a letter acknowledging the
Congressional correspondence and specifying when an answer can be expected.