6109.12_20
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FOREST SERVICE HANDBOOK
PACIFIC SOUTHWEST RESEARCH STATION (PSW)
ALBANY, CA
FSH 6109.12 – EMPLOYMENT AND BENEFITS HANDBOOK
CHAPTER 20 – INTERNAL PLACEMENT
Supplement No.: PSW_6109.12-2006-01.
Effective Date: July 17, 2006
Duration: This supplement is effective until superseded or removed.
Approved: JAMES R. SEDELL
Station Director
Date Approved: 7/6/2006
Posting Instructions: Supplements are numbered consecutively by handbook number and
calendar year. Post by document; remove the entire document and replace it with this
supplement. Retain this transmittal as the first page(s) of this document. The last supplement to
this Handbook was PSW_6109.12-2002-01 to Chapter 10.
New Document
6109.12_20
Superseded Document(s)
by Issuance Number and
Effective Date
none
Digest:
29 – Establishes PSW’s Exit Interview Process
4 pages
PSW SUPPLEMENT 6109.12-2006-01
EFFECTIVE DATE: July 17, 2006
DURATION: This supplement is effective until superseded or removed.
6109.12_20
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FSH 6109.12 – EMPLOYMENT AND BENEFITS HANDBOOK
CHAPTER 20 – INTERNAL PLACEMENT
TABLE OF CONTENTS
29 – EXIT INTERVIEWS ................................................................................................. 3
29.02 – Objectives .................................................................................................................. 3
29.03 – Policy ......................................................................................................................... 3
29.04 – Responsibility ............................................................................................................ 3
29.1 – Exit Interview Process ..................................................................................................... 4
PSW SUPPLEMENT 6109.12-2006-01
EFFECTIVE DATE: July 17, 2006
DURATION: This supplement is effective until superseded or removed.
6109.12_20
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FSH 6109.12 – EMPLOYMENT AND BENEFITS HANDBOOK
CHAPTER 20 – INTERNAL PLACEMENT
29 – EXIT INTERVIEWS
29.02 – Objectives
1. To improve the quality of current working conditions by promoting successful
programs and by identifying and correcting deficiencies as expressed by employees leaving the
Pacific Southwest Research Station (PSW).
2. To reinforce positive conditions and eliminate negative conditions.
29.03 – Policy
All employees leaving PSW must have an opportunity and are encouraged to complete an exit
questionnaire. The exit interview process is optional and employees may decline to participate.
29.04 – Responsibility
1. The Station Director is responsible to:
a. Designate the PSW civil rights committee to serve as the station-wide exit review
team (ERT).
b. Review the reports of the civil rights program manager and the PSW exit review
team and ensure that identified problems are addressed and positive experiences
promoted and reinforced.
2. The assistant station directors, program managers, project leaders, group leaders and
supervisors are responsible to:
a. Ensure all employees leaving their units receive Form PSW-6100-80, Exit
Interview Questionnaire, along with their Final Salary Payment Report, PSW-610087.
b. Identify and address problems reported during the exiting process.
3. The civil rights program manager, in addition to the responsibilities in 29.04,
paragraph 2, is also responsible for:
a. Supporting the PSW ERT.
b. Data base management. The database must reside in the office of the civil rights
program manager.
c. Analysis of exit questionnaires ensuring that problems needing immediate attention are
reported appropriately; and ensuring report generation for the station director and ERT.
PSW SUPPLEMENT 6109.12-2006-01
EFFECTIVE DATE: July 17, 2006
DURATION: This supplement is effective until superseded or removed.
6109.12_20
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FSH 6109.12 – EMPLOYMENT AND BENEFITS HANDBOOK
CHAPTER 20 – INTERNAL PLACEMENT
d. To receive and screen forms and interview reports for conditions needing immediate
action including, but not limited to, a hostile or intimidating work environment, or indications of
illegal or unsafe working conditions. The CR program manager refers such issues to the proper
assistant station director, program manager, project leader, group leader or supervisor.
4. The human resources officer and staff are responsible to be familiar with the exit
interview questionnaire process.
5. The unit business management assistant or the administrative officer must ensure that a
hardcopy of the Exit Interview Questionnaire form is provided to each departing employee, and
that the exiting employee acknowledges receipt on the PSW-6100-87, Final Salary Payment
Report.
29.1 – Exit Interview Process
All exiting employees are encouraged to provide exit information. The process is:
1. Employee’s first line supervisor notifies the unit business management assistant or
administrative officer, if unaware, that an employee is leaving a PSW unit.
2. Unit business management assistant or administrative officer provides each employee
leaving PSW a form PSW-6100-80 with a return envelope addressed to the civil rights program
manager, and ensures the exiting employee acknowledges receipt on the PSW-6100-87, Final
Salary Payment Report.
3. Exiting employee completes the exit interview questionnaire and checks the
appropriate box on the form PSW-6100-87.
4. Civil rights program manager.
a. Ensures exit questionnaire is retained in a secure data file.
b. Reviews questionnaires to identify any conditions which need immediate attention.
c. Prepares a written report annually of the exiting employees’ concerns, and submits
it to the station director and civil rights committee acting as the exit review team.
5. Exit review team.
a. Reviews annually the report compiled by the civil rights program manager and
prepares a summary with recommendations to the station director and CR program
manager.
b. Posts the annual review in the civil rights website and the civil rights committee
website.
c. Annually reviews/audits the exit interview process for improvements.