2409.18,51-53
Page 1 of 21
FOREST SERVICE HANDBOOK
EASTERN REGION (REGION 9)
MILWAUKEE, WI
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW,
APPRAISAL AND OFFERING – GATE 4
Supplement No.: 2409.18-2010-1
Effective Date: June 16, 2010
Duration: This supplement is effective until superseded or removed.
Approved: LOGAN LEE
Deputy Regional Forester
Date Approved: 06/16/2010
Posting Instructions: Supplements to this Handbook are numbered consecutively by
handbook and calendar year. Post by document name at the end of each chapter. Retain this
transmittal as the first page of this document.
New Document
2409.18, 53-2010-1
Superseded Document(s)
(Supplement Number and
Effective Date)
None
29 Pages
Digest: This amendment removes references to obsolete timber sale contract forms and
contract provisions, and makes minor editorial changes. Other substantive changes are as
follows:
53 – Provides Timber Information Manager direction for Region 9
53.4 – Creates Exhibits 1-24 to provide instruction for completion of Contract Forms
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 2 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
51 - ACTIVITIES AT GATE 4
Prior to advertisement, forward all proposed sales exceeding Forest Supervisor's authority to the
Regional Forester for approval and certification that the sale meets the criteria of 36 CFR 223.30.
Include the following documents:
1. Gates 1 – 4 Certification Reports.
2. Cruise tally sheets and NATCRS reports.
3. Timber Sale Report and Appraisal.
4. Road management objectives, design criteria, Schedule of Items and Drawings.
5. R.O.W. and road use agreements if applicable.
6. SAI Plan and/or SSF Plan as applicable.
7. Sample Timber Sale Contract.
8. Sale Area Map.
9. Sample Prospectus.
10. Sample Advertisement.
11. Sample Bid Form.
12. NEPA documents and Implementation documents.
13. Cruise Plan.
53 - TIMBER SALE CONTRACT
The standard method of commercial timber sale in Region 9 is by presale measurement with
CCF as the unit of measure.
53.3 - Timber Sale Contract Form FS-2400-6
This contract form requires prior approval of the Regional Forester before use on sales in the
Eastern Region.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 3 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
53.4 - Timber Sale Contract, Form FS 2400-6T
1. Division AT. The Timber Information Manager System (TIM) completes this
Division. The following instructions are provided to assist in preparation of the contract pages in
TIM:
a. AT1 - Location and Area. The acres entered in this table are gross Sale Area
acres, not cut acres. Enter in TIM at Gate 4 (ADVR 114). Inserted by TIM in the
contract.
The legal description should include items such as the compartment(s), County and
State where the sale is located and the Township, Range, Meridian, and Section.
Enter in TIM at Gate 3 (PREP 101). This will be inserted by TIM in the contract.
53.4 - Exhibit 01 is an example of a completed AT1 table.
53.4 – Exhibit 01
Example Of Completed AT1 Section
The following conditions apply to the indicated portions of Division BT – Standard Provisions
issued June 2006.
AT1 – Location and Area, applicable to BT1.1
This Sale Area of 2,345
acres more or less is located in: Compartments 53 and
71, and located in Baker County, Ohio, T4N, R7E, Section 23.
b. AT2 - Volume Estimate and Utilization Standards. An example of a completed
AT2 table is shown in 53.4 - Exhibit 02. Instructions for completion of AT2 are
in 53.4 – Exhibit 03. The minimum tree and piece specifications for species and
products for Region 9 are shown in 53.4-Exhibit 04. Descriptions of Minimum
Specifications are:
(1) Minimum Tree. The term "minimum tree", as used in this Section, means the
tree of smallest DBH and merchantable height, containing 1 minimum piece
that is required to be felled under the terms of the contract.
(2) Minimum Piece. The term "minimum piece", as used in this Section, means
the piece of smallest length, diameter (small end), and percent net scale that is
subject to required removal provisions of the contract.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 4 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
The Forest Supervisor may approve different specifications for use by supplementing
this Section or for individual sale(s) by letter. This authority shall not be re-delegated
below Forest Supervisor. In any case, the minimum tree specifications must be
within the range of approved applicable volume tables.
53.4 – Exhibit 02
Example Of Completed AT2 table
AT2 – Volume Estimate and Utilization Standards, applicable to BT2.1, BT2.2, BT2.4,
and BT6.4
Minimum Specifications
Merchantable Tree Piece Required to be Removed
Diameter
Diameter
Breast Number
Inside
High
of
Bark at Net Scale
(d.b.h.) Minimum Length Small End in % of
Estimated Unit of
Pieces
Gross
Species
Product
Quantity Measure (inches) per Tree
(feet)
(inches)
Scale
White Pine
Sawtimber
500
CCF
9.6
1.5
8
6.3
30
White Oak
Sawtimber
200
CCF
12.0
1.5
8
8.0
30
Other Hardwoods
Sawtimber
100
CCF
12.0
1.5
8
8.0
50
Pine
Posts
800
CCF
5.0
1
8
3.8
99
Hardwood
Pulpwood
50
CCF
6.0
1
8
3.5
Pine
Topwood
100
CCF
NA
10
3.5
Hardwood
Topwood
70
CCF
NA
10
3.5
Timber Subject to Agreement under CT2.11#
Hickory
Sawtimber
25
CCF
12.0
1.5
8
8.0
50
Total Quantity
1,845
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 5 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
53.4 – Exhibit 03
Instructions For Completion Of AT2 Section
Column Name
Species
Product
Estimated Quantity
Unit of Measure
Diameter Breast High
(d.b.h.)
(inches)
Number of Minimum
Pieces
per Tree
Length (feet)
Diameter Inside Bark at
Small End (inches)
Net Scale in % of Gross
Scale or Net
Merchantability Factor
Instructions for each Column
This is the Appraisal group used by the Regional Appraisal System, which is linked to the
Contract Species for TIM. Species is entered in TIM at Gate 3 on the Assign Contract
Species screen, form PREP 105 and inserted by TIM into the contract.
Product name for the species group (for example: sawtimber) is read into TIM at Gate 3
when importing cruise files or directly entered on the Volume-Direct Entry screen, form
PREP 103 and inserted by TIM in the contract.
This is the volume of the associated species and product group. Estimated Quantity is
entered in TIM at Gate 3 on the Volume-Direct Entry screen, form PREP 103, or read
when importing the cruise files and inserted by TIM in the contract. Enter convertible
product’s (sawtimber, pulpwood, and posts) volumes in CCF. Tons may be used when
weight scaling (FS-2400-6 or FS-2400-3S contracts) is used with Regional Forester
approval.
Unit of Measure for the species group (for example CCF, MBF, Tons, etc). Default UOM
is CCF. UOM may be changed in TIM at Gate 3 on the Create Timber Sale screen, form
PREP 101 and is inserted by TIM in the contract. For tree measurement sales the
applicable unit of measure for contracts in Region 9 is CCF . When weight scaling is
done the applicable unit of measure is Tons.
This is the minimum diameter at breast height (dbh) of the trees to be cut. The Regional
defaults for minimum length are specified in Exhibit 04. The Forest Supervisor may
approve different specifications by supplementing this Section. Default dbh is entered in
the Site Configuration for TIM. DBH may be changed in TIM at Gate 4 on the Contract
Preparation Information screen, form ADVR 114 and inserted by TIM in the contract.
This is the minimum number of pieces each tree must contain to be cut. Each piece must
meet the minimum specifications for length and diameter inside bark at small end.
Default minimum number of pieces is entered in the Site Configuration for TIM.
Minimum number of pieces may be changed in TIM at Gate 4 on the Contract Preparation
Information screen, form ADVR 114 and inserted by TIM into the contract.
This is the minimum length of a merchantable piece. The Regional defaults for minimum
length are specified in Exhibit 04. The Forest Supervisor may approve different
specifications by supplementing this Section. Default length is entered in the Site
Configuration for TIM. Length may be changed in TIM at Gate 4 on the Contract
Preparation Information screen, form ADVR 114 and inserted by TIM in the contract.
This is the minimum diameter inside bark at the small end (dib) of a merchantable piece.
The Regional defaults for minimum dib are specified in Exhibit 04. The Forest
Supervisor may approve different specifications by supplementing this Section. Default
dib is entered in the Site Configuration for TIM. DIB may be changed in TIM at Gate 4
on the Contract Preparation Information screen, form ADVR 114 and inserted by TIM in
the contract.
Use Net Scale in % of Gross Scale in Region 9. Default percent is entered in the Site
Configuration for TIM. The percent may be changed in TIM at Gate 4 on the Contract
Preparation Information screen, form ADVR 114. The Regional defaults for minimum net
scale are specified in Exhibit 04. The Forest Supervisor may approve different
specifications by supplementing this Section.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 6 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
53.4 – Exhibit 04
Default Regional Merchantability Specifications
AT2 – Volume Estimate and Utilization Standards, applicable to BT2.1, BT2.2, BT2.4, and
BT6.4
Species
Hardwoods
Conifers
All
Minimum Specifications
Merchantable Tree Piece Required to be Removed
Diameter
Diameter
Breast Number
Inside
High
of
Bark at Net Scale
(d.b.h.) Minimum Length Small End in % of
Estimated Unit of
Pieces
Gross
Product
Quantity Measure (inches) per Tree
(feet)
(inches)
Scale
Sawtimber
CCF
11.0
1.0
8
9.6
40
Sawtimber
CCF
9.0
1.0
8
7.6
40
All products
CCF
5.0
1.0
8
4.0
other than
sawtimber
c. AT3 - Timber Designations. Instructions for completion of AT3 are in 53.4 –
Exhibit 05. 53.4 - Exhibit 06 is an example of a completed AT3 table.
Incompletely Measured Payment Units, BT2.36, shall not be used in Region 9 unless
the Regional Forester approves otherwise in writing for specific sale offerings.
53.4 - Exhibit 05
Instructions For Completion Of AT3 Section
Column Name
Clearcutting Units (BT2.31)
Specified Road Clearing (BT2.32)
Overstory Removal Units (BT2.33)
Understory Removal Units (BT2.34)
Individual Trees (BT2.35)
Incompletely Measured Payment Units (BT2.36)
Instructions for each Column
Enter the number of payment units that are contractually
designated as clearcuts and the sum of their acres.
Enter the number of payment units that are contractually
designated as specified road clearing and the sum of their
acres.
Enter the number of payment units that are contractually
designated as Overstory Removal, and the sum of their acres.
Enter the number of payment units that are contractually
designated as Understory Removal and the sum of their
acres.
Enter the sum of the payment unit acres that are contractually
designated as individual trees, including CT2.351# thru CT2.358#.
Enter the number of payment units that are contractually
designated as Incompletely Measured and the sum of their
acres. Requires prior approval by the Regional Forester for
individual sale offerings.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 7 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
53.4 - Exhibit 06
Example Of Completed Sections AT3 And AT4
AT3 – Timber Designations, applicable to BT2.3; acres are approximate:
Number
Acres
Clearcutting Units (BT2.31)
3
145
Specified Road Clearing (BT2.32)
1
3
Overstory Removal Units (BT2.33)
Understory Removal Units (BT2.34)
Individual Trees (BT2.35)
359
Incompletely Measured Payment Units (BT2.36)
d. AT4 - Timber Payment Rates. Species, products and unit of measure must be
consistent with Table AT2.
(1) AT4a - For Species and Products to be Paid for at Rates Escalated under
BT3.2. Escalation is not used in Region 9 except for sales approved by the
Regional Forester with a sale period of 7 years or more.
(2) AT45b - For Species and Products to be Paid for at Flat Rates, BT3.1.
Species, Product and Unit of Measure must be consistent with Table AT2.
Instructions for completion of AT4b are in 53.4 – Exhibit 07. 53.4 - Exhibit 08 is an example of
a completed AT4b table.
53.4 - Exhibit 07
Instructions For Completion Of AT4b
Column Name
Species
Product
Unit of Measure
Instructions for each Column
Refer to AT2.
Refer to AT2.
Refer to AT2.
This is the Base Rate after adjustments for Essential KV and Timber Property Value. Enter into the
Regional Appraisal System, which is linked to the Display/Enter Appraisal Results for TIM, or manually
Base $
enter in TIM on the Display/Enter Appraisal Results screen, form ADVR 109. Ii is inserted by TIM into
the contract.
This is the Advertised Rate after adjustments to Base Rates. Calculated by the Regional Appraisal
Advertised $
System, which is linked to the Display/Enter Appraisal Results for TIM, or manually enter in TIM on the
Display/Enter Appraisal Results screen, form ADVR 109. It is inserted by TIM in the contract.
Difference between the Bid Rate and the Advertised Rate. Calculated by TIM and inserted into the
Bid Premium $
contract.
This is the $ per unit of measure by the bidder. Enter in TIM at Gate 5 Bid/Report of Timber Sale
Bid (Flat) $
screen, form BID 101. It is inserted by TIM in the contract.
This is the slash disposal to be performed by the Forest Service and paid for by the Purchaser through
Required Deposits cooperative deposits. Enter into Gate 4 Brush Disposal Plan screen (ADVR113) the number of units
for Slash Disposal $ (i.e. Acres) and the cost per unit. TIM will determine the cost per unit of measure and insert into the
contract.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 8 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
53.4 - Exhibit 08
Example of A Completed AT4b Table
AT4b – For Species and Products to be Paid for at Flat Rates
Rates per Unit of Measure
Species
Red Pine
White Oak
Other Hard
Pine
Pine
Hardwood
Hardwood
Hickory
Product
Sawtimber
Sawtimber
Sawtimber
Pulpwood
Topwood
Pulpwood
Topwood
Sawtimber
Unit of
Measure
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
Base
$
22.00
22.00
22.00
5.00
5.00
5.00
5.00
5.00
Advertised
$
110.00
150.00
75.00
25.00
25.00
5.00
5.00
5.00
Bid
Premium
$
15.00
20.00
5.00
5.00
5.00
1.00
1.00
0.00
Bid
(Flat)
$
125.00
170.00
80.00
30.00
30.00
6.00
6.00
5.00
Required
Deposits
Slash
Disposal
$
2.30
2.30
2.30
2.30
2.30
2.30
2.30
2.30
For purposes of convenience in collection and bookkeeping, Bid Rates stated in AT5 include payment of deposits
for sale area betterment required pursuant to 16 USC 576b. Such deposits are not included as Required Deposits
defined hereunder.
f. AT4c - Schedule of Payment Units. Species, products and unit of measure must
be consistent with Table AT2.
If more than one page is necessary to list all Payment Units, TIM will number the
page 4a, 4b, 4c, etc. Instructions for completion of AT4c are in 53.4 – Exhibit 09.
53.4 - Exhibit 10 is an example of a completed AT4c table (only the flat rate portion
is displayed).
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 9 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
53.4 - Exhibit 09
Instructions For Completion Of AT4c Section
Column Name
Payment Unit Number
Approximate Acres
Species
Product
Quantity
Unit of Measure
Total Flat Rate Payment
Total Required Deposits
for Slash Disposal
Instructions for each Column
There are two ways Payment Units Numbers can be created:
1) Brought forward from the Prep 104 form which is accessed from
the Prep 103, Volume Direct Entry screen, or 2) If cruise files are
imported into Prep 109, Load National Cruise Data screen, the
cutting units are created automatically. Initial Payment Unit
numbers are defaulted to the cutting unit numbers. TIM will enter
into the contract. Use 2 digit format (01, 02, 03, etc).
Entered in TIM at Gate 3 on the Cutting Unit Description screen,
form PREP 104 as “Cruise Acres”. It is inserted by TIM in the
contract.
See AT2.
See AT2.
This is the volume of the associated species and product group.
Enter to TIM at Gate 3 on the Volume-Direct Entry screen, form
PREP 103; or Prep 109 screen if cruise files are imported. It is
inserted by TIM in the contract. Enter volumes in CCF for
convertible products (sawtimber, Pulpwood, and posts).
See AT2.
Calculated by TIM based on species, product, and quantity in the
payment unit at the bid rates. Inserted by TIM in the contract.
Enter the number of units (i.e. Acres) and the cost per unit into
Gate 4 Brush Disposal Plan screen (ADVR113). TIM will
determine the cost for each payment unit and insert into the
contract.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 10 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
53.4 - Exhibit 10
Example Of Completed AT4c Section
AT4c – Schedule of Payment Units
To be Paid for at Flat Rates under AT5b
Payment
Unit Approx.
Number Acres
1
35
2
45
3
25
4
3
Species
Product
Yellow Pine
Sawtimber
White Oak
Sawtimber
Pine
Pulpwood
Hardwood
Pulpwood
Pine
Topwood
Hardwood
Topwood
Total PU Quantity and Value
Yellow Pine
Sawtimber
White Oak
Sawtimber
Other Hardwoods
Sawtimber
Pine
Pulpwood
Hardwood
Pulpwood
Pine
Topwood
Hardwood
Topwood
Total PU Quantity and Value
White Oak
Sawtimber
Other Hardwoods
Sawtimber
Hickory
Sawtimber
Hardwood
Pulpwood
Hardwood
Topwood
Total PU Quantity and Value
Yellow Pine
Sawtimber
White Oak
Sawtimber
Other Hardwoods
Sawtimber
Pine
Pulpwood
Hardwood
Pulpwood
Pine
Topwood
Hardwood
Topwood
Total PU Quantity and Value
Unit of
Quantity Measure
175
50
300
15
40
20
600
300
110
50
485
20
50
40
1,090
37
35
25
8
8
113
10
2
5
5
2
5
2
52
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
CCF
Total Flat
Rate
Payment
$
21875.00
8500.00
9000.00
90.00
1200.00
120.00
$40,785.00
39375.00
18700.00
4800.00
14550.00
150.00
1650.00
240.00
$79,465.00
6290.00
2800.00
125.00
48.00
48.00
$9,311.00
1250.00
510.00
400.00
450.00
12.00
150.00
12.00
$2,784.00
Total
Required
Deposits
for Slash
Disposal $
402.50
115.00
690.00
34.50
92.00
46.00
690.00
253.00
115.00
1115.50
46.00
115.00
9200
85.10
80.50
57.50
18.40
18.40
23.00
4.60
11.50
11.50
4.60
11.50
4.60
g. AT5 - Indices used in Quarterly Adjustments. This is not applicable to Region 9
except for sales approved by the Regional Forester with a sale period of 7 years or
more and payment escalation procedures are used. TIM will enter "Not Applicable".
h. AT6 - Stump Heights. Species and product must be consistent with Table AT2.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 11 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
Default maximum stump heights are entered in the Site Configuration for TIM.
These values may be modified in TIM at GATE 4 on the Contract Preparation
Information screen, form ADVR114. Exhibit 11 is an example of a completed AT6
table.
53.4 - Exhibit 11
Example Of Completed AT6 Table
AT6 – High Stumps, applicable to BT6.412
Species
Product
Maximum Stump Height
(inches)
Yellow Pine
White Oak
Other Hardwoods
Pine
Hardwood
Sawtimber
Sawtimber
Sawtimber
Pulpwood
Pulpwood
12
14
14
6
8
i. AT7 - Specified Roads. Coordinate with Engineering for completion of this table.
Enter data into TIM at GATE 4 on the Engineering - Identify Specified Facilities
screen, form ADVR102. The default Name and Date of Governing Road
Specifications is entered to TIM at Site configuration. The entry may be changed in
TIM on the Engineering - Identify Specified Facilities screen, form ADVR 102. The
cost figures will be used in the Regional Appraisal System. Instructions for
completion of AT7 are in 53.4 – Exhibit 12. Exhibit 13 is an example of a completed
AT7 table.
53.4 - Exhibit 12
Instructions For Completion Of AT7
Column Name
Project Road Number
Project Road Name
Design Class
Approximate Length
(miles/kilometers)
Instructions for each Column
Enter the road number in TIM on form ADVR 102.
Enter the road name in TIM on form ADVR 102.
Enter the design class in TIM on form ADVR 102.
Calculated by TIM from information entered for each specified road segment on
the Engineering - Identify Specified Facilities screen, form ADVR 102.
Sheet numbers of each segment in the Engineering Road Specifications attached
Sheet Numbers and Approval
to the timber sale contract and the approval date of the specified facilities plan.
Date
Enter in TIM on the Eng - Identify Specified Facilities screen, form ADVR 102.
Performance Responsibility for Identify whether the Forest Service or Purchaser is responsible. Enter in TIM on
Survey
the Engineering – Identify Specified Facilities screen, form ADVR 102.
Performance Responsibility for Identify whether the Forest Service or Purchaser is responsible. Enter in TIM on
Design
the Engineering – Identify Specified Facilities screen, form ADVR 102.
Performance Responsibility for Identify whether the Forest Service or Purchaser is responsible. Enter in TIM on
Constructions Staking
the Engineering – Identify Specified Facilities screen, form ADVR 102.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
2409.18,53
Page 12 of 21
FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
53.4 - Exhibit 13
Example Of Completed AT7 Table
AT7 – Specified Roads, applicable to BT5.2
Name and Date of Governing Road Specifications:
"Forest Service Standard
Specifications for Construction of Roads & Bridges on Federal Highway Projects
(FP-96), as amended and supplemented (metric).
Approx.
Project
Design
Length
Road No.
Name
Class
(mi./km.)
FDR 250-D OP Spur (R) Single Lane–20 mph .85 / 1.4
FDR 225
17 Mile (C) Single Lane–25 mph 1.25 / 2.1
Sheet Numbers
and
Approval Date
1-4, 10/15/2002
5-8, 10/15/2002
Performance Responsibility
Const.
Survey Design Staking 1/
FS
FS
FS BC
FS
FS
FS BC
1/ Indicate timing, i.e., before clearing (BC) or after clearing (AC). Applicable to BT5.212.
When the small business road option is elected, revise AT7 to show no specified road
construction or reconstruction. When the purchaser elects for the Forest Service to
construct those specified roads being built to a higher standard than needed for the
sale, revise AT7 to show the remaining amount of required specified road
construction or reconstruction to be built by the purchaser.
j. AT8 – Forest Service Engineering Completion Schedule. Coordinate with
Engineering in completion of this table. Enter the completion date into TIM at GATE
4 on the Reconstruction Deposits and Cost Share Road Credits screen, form
ADVR106. Instructions for completion of AT8 are in 53.4 – Exhibit 14. Exhibit 15
is an example of a completed AT8 table.
53.4 - Exhibit 14
Instructions For Completion Of AT8
Column Name
Road Number and Road Name
Type of Work
Completion Date
Instructions for each Column
Use Road Numbers and Road Names from AT7 where the Forest Service is
responsible for all are part of the engineering work.
Valid entries are Survey, Design, or Staking. Enter only the work that the Forest
Service is responsible for.
This date is entered into CT 5.13#. All roads may have the same completion date
or may have different completion dates.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
53.4 - Exhibit 15
Example Of Completed AT8
AT8 – Forest Service Engineering Completion Schedule, applicable to BT5.21
Road No.
Road Name
Type of Work
FDR 250-D
Ocean Pond Spur
Survey, Design, Construction Staking
FDR 225
17 Mile
Survey, Design, Construction Staking
Completion Date
10/15/2002
10/15/2002
k. AT9 - Fire Precautionary Period. The Fire Precautionary Period shall normally be
January 1 to December 31. Forests must supplement this section of the Handbook to
include their Fire Precautionary Period if different than January 1 to December 31.
The default Fire Precautionary Period is entered in TIM at Site configuration. The
entry may be changed in TIM at GATE 4 on the Contract Preparation Information
screen, form ADVR114. Exhibit 16 is an example of a completed AT9 table.
53.4 - Exhibit 16
Example Of Completed AT9
AT9 – Fire Precautionary Period, applicable to BT7.2
January 1
to
December 31
, inclusive
l. AT10 - Purchaser Responsibility to Furnish Crews and Equipment. In the first
block enter 25 miles and in the second block enter sufficient miles to cover the
distance from the Sale Area to a mill at the appraisal point. The actual entry should
be rounded up to the next even 5 miles. The distance should not be lower than 25
miles nor greater than 100 miles. The default mileage is entered to TIM at Site
configuration. The entry may be changed in TIM ate GATE 4 on the Contract
Preparation Information Screen, form ADVR114. Exhibit 17 is an example of a
completed AT10 table.
53.4 - Exhibit 17
Example Of Completed AT10
AT10 – Purchaser Responsibility to Furnish Crews and Equipment for:
Initial Fire Suppression, applicable to BT7.3
Within
25
road miles
Fire Suppression Reinforcement, applicable to BT7.312 and BT7.313
Within
65
road miles
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EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
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CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
m. AT11 - Purchaser's Obligation per Operation's Fire. Entry should be a minimum
of $1,000.00 and rounded up to the nearest $100. Calculate the amount using the rate
for semi-skilled (AD-1) firefighters to control and mop up such fires to a point where
control lines can reasonably be expected to hold under foreseeable conditions.
The default maximum amount is entered in TIM at Site configuration. The entry may
be changed in TIM at GATE 4 on the Contract Preparation Information Screen, form
ADVR114. Exhibit 18 is an example of a completed AT11 table.
53.4 - Exhibit 18
Example Of Completed AT11
AT11 – Purchaser’s Obligation per Operations Fire, applicable to BT7.41
$
2,000.00
n. AT12 - Termination Date. The termination date is shown in both the heading of
the title page and in AT12. Care should be taken to ensure that these dates are
identical. The termination date is the last day that Included Timber may be removed
from the Sale Area.
The contract period will be established with consideration of the size and type of
offering. It should be long enough to minimize the need for contract term extensions.
Although volume alone should not be the sole determining criteria, the following
guidelines for contract periods may be used on all formally advertised sales to prevent
timber deterioration or delays in project or other work activities. These are guides
only and can be varied by the Contracting Officer for individual sale offerings for
justifiable reasons.
Sale Size - CCF
1000
1000-4000
4000-10000
>10000
Normal Operating Season
Jan. 1- Dec. 31 March 15- Dec. 15
12 - 18 mos.
12 - 18 mos.
18 - 30 mos.
18 - 36 mos.
24 - 42 mos.
24 - 48 mos.
36 - 48 mos.
36 - 60 mos.
Acceptable termination for sales will normally be the last day of a quarter:
March 31
June 30
September 30
December 31
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EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
Enter data into TIM at GATE 4 in the Prospectus, Bid and Miscellaneous Information
Screen, form ADVR115. Exhibit 19 is an example of a completed AT12 table.
53.4 - Exhibit 19
Example Of Completed AT12
AT12 – Termination Date, applicable to BT8.2
December 31, 2011
o. AT13 - Normal Operating Season. It is important that a realistic Normal
Operating Season be set so that contract term adjustment is the exception rather than
the rule. There may be two Normal Operating Seasons, but these should not overlap.
The default Normal Operating Season is entered in TIM at Site configuration. The
entry may be changed in TIM at GATE 4 on the Contract Preparation Information
Screen, form ADVR114. Exhibit 20 is an example of a completed AT13 table.
53.4 - Exhibit 20
Example Of Completed AT13
AT13 – Normal Operating Season, applicable to BT6.31, BT6.66, BT8.21, and BT9.3
First Period:
March 15
to
December 15
Second Period:
to
Inclusive
Inclusive
p. AT14 - Performance Bond Amount. Enter the Performance Bond amount only
after the apparent high bidder is determined. A performance bond is required for
sales that equal or exceed $2,000 in advertised value (FSM 2456.14 and FSH 2409.18
§ 54.1). Enter data into TIM at GATE 4 in the Prospectus, Bid and Miscellaneous
Information Screen, form ADVR115. Exhibit 21 is an example of a completed AT14
table.
53.4 - Exhibit 21
Example Of Completed AT14
AT14 – Performance Bond Amount, applicable to BT9.1
$
12,000.00
q. AT15 - Downpayment. Enter the Downpayment amount only after the apparent
high bidder is determined. The downpayment amount is 10 percent of the advertised
value plus 20 percent of the bid premium. If 36 CFR 223.49(c) or (g) applies, the
minimum downpayment becomes equivalent to 20 percent of the advertised rate plus
40 percent of the bid premium (double downpayment). Round the downpayment
amount up to the next $100. Enter data into TIM at GATE 4 in the Prospectus, Bid
and Miscellaneous Information Screen, form ADVR115. Exhibit 22 is an example of
a completed AT15 table.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
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CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
53.4 - Exhibit 22
Example Of Completed AT15
AT15 – Downpayment, applicable to BT4.211
Downpayment Amount:
$14,900.00
r. AT21 – Periodic Payment Amounts. The periodic payment is included in
contracts when the period between award date and termination date is more than one
full normal operating season. For sales being advertised without construction of
specified roads, the initial payment date is the midpoint between the award date and
the termination date. For sales containing construction of specified roads, the initial
payment date is the midpoint between the planned road completion date and the
termination date. The amount to be entered is the greater of 50 percent of the bid
premium value or 35 percent of the total contract value at bid date, exclusive of
required deposits, rounded up to the next $100.
Include the additional periodic payment determination date and payment amount for
sales exceeding two full normal operating seasons, or enter NA under those columns
if less than two normal operating seasons. The additional periodic payment amount is
75 percent of the total contract value at bid date, exclusive of required deposits,
rounded up to the next $100. The due date is the midpoint of the last normal
operating season, or 12 months from the initial payment determination date,
whichever date occurs first.
Refer to FSH 2409.15 § 42.31g for additional information on periodic payments.
TIM will calculate the periodic payments and will enter the amount and date into the
final contract at GATE 5. Exhibit 23 is an example of a completed AT16 table.
53.4 - Exhibit 23
Example Of Completed AT18
AT16 – Periodic Payment Amount, applicable to BT4.213
Periodic Payment Determination
Date
Initial Payment:
October 15, 2010
$
Additional Payment:
October 15, 2011
$
Amount
46,400.00
98,000.00
s. AT17 – Market-Related Contract Term Addition Producer Price Index. Include
the Market-Related Contract Term Addition Producer Price Index in all contracts
exceeding 1 year in length, unless the timber is subject to rapid deterioration. Select
the appropriate index based on the species and product that represents at least onehalf of the advertised volume. The default Market-Related Contract Term Addition
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
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FSH 2409.18 – TIMBER SALE PREPARATION HANDBOOK
CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
Producer Price Index is entered to TIM at Site configuration. The entry may be
changed in TIM at GATE 4 on the Contract Preparation Information screen, form
ADVR114. Exhibit 24 is an example of a completed AT17 table.
53.4 - Exhibit 24
Example Of Completed AT17
AT17 – Market-Related Contract Term Addition Producer Price Index, applicable to BT8.212
Index Name:
Softwood Lumber
Index Number:
0811
t. AT18 – Inapplicable Standard Provisions. The Instructions for Special
Provisions indicate Standard Provisions that are inapplicable. List only those that are
to be made inapplicable according to instructions with Special Provisions. TIM will
complete this table from information entered in TIM Provisions by either the WO or
Regional Office. The following is a list of inapplicable Standard Provisions for all
sales:
BT4.211 - Downpayment
The following is a list of inapplicable Standard Provisions for sales when Forest
Service constructs Specified Roads (Turnback):
BT2.32 – Construction Clearing
BT5.2 - Specified Roads
BT6.222 - Protection of Property
BT6.312 - Plan of Operation for Road Construction
BT6.361 - Acceptance of Specified Roads
u. AT19 – List of Special Provisions. List all Special Provisions in this table that
are applicable to this sale. TIM will complete this table from information entered in
the Select Provisions screen, form ADVR 110.
When a qualified small business elects the Forest Service to construct Specified
Roads, the following changes must be made after bid date and before award to add
these special provisions:
CT2.32 – Construction Clearing.
CT4.12# - Amount Payable For Timber.
CT8.41 – Limitation of Performance by Other than Purchaser.
When a purchaser elects the Forest Service to constructs Specified Roads that are to a
higher standard than necessary to log the sale, the following additions must be made
after bid date and before award:
CT2.32 – Construction Clearing.
CT4.12# - Amount Payable For Timber.
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EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
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CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
If more than one page is necessary to list all Special Provisions, number as page 7a,
7b, etc. TIM will automatically include “Mandatory” and “Conditionally Mandatory”
Special Provisions. Select “Optional” Special Provisions in GATE 4 on the Select
Provision screen, form ADVR 110.
53.43 - Division CT
Only Special Provisions that have been approved by the Regional Forester or the Washington
Office are approved for use. Forest Supervisors may request approval of additional Special
Provisions to meet individual sale requirements. Refer to Index of Special Provisions located on
the R9 Renewable Resources website (http://fsweb.r9.fs.fed.us/departments/rr/forest/timber/) for
Special Provisions approved for use in Region 9. The WO Index and Special Provisions may be
found at http://fsweb.wo.fs.fed.us/frs/fm/timbersales/index.shtml.
Refer to the instructions with each provision and FSH 2409.15 for use and interpretation of each
provision. Select applicable Special Provisions in GATE 4 on the Select Provision screen, form
ADVR 110.
53.44 - Other Contract Documents
1. Sale Area Map. The Sale Area Map is a legal document and a part of the Timber Sale
Contract. The map shall be complete, accurate, and readily understandable by the designated
representatives of Purchaser and Forest Service. If the map is in color, it should not contain any
symbols that cannot be easily identified when reproduced in black & white. The map shall show
all applicable items listed in Section BT1.1 and as required by Special Provision. Refer to 53.44
- Exhibit 01 of the parent text for a sample map legend. Failure to show any of the required
items may invalidate the Contract Provisions for that item. The map should be tailored to the
individual sale and should show applicable symbols only. Refer to 53.44 – Exhibit 02 of the
parent text and this Regional supplement for approved symbols. Be sure the contract references
are current. If the Payment Unit becomes cluttered with map symbols, consider using a table or
list on the map.
The sale area map may consist of one or more sheets. Title each sheet “Sale Area Map” and
number the sheets consecutively; for example, “Sheet 1 of 1” or “Sheet 1 of 2” and so forth.
Identify the Sale Name, Ranger District, and National Forest under or near this heading. Include
the scale, landlines, legal subdivisions, and north arrow to orient the map. Date each sheet and
have the drafter initial it. Refer to 53.44 - Exhibit 01 for a sample map heading.
Do not show the location of proposed Temporary Roads on the Sale Area Map, unless they are to
remain open. Do not show method of cut, acres, or color of paint on the Sale Area Map.
Temporary roads, method of cut, acres and paint color are appropriate to show on the work map.
R9 SUPPLEMENT 2409.18-2010-1
EFFECTIVE DATE: 04XX/2010
DURATION: This supplement is effective until superseded or removed.
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CHAPTER 50 – FINAL PACKAGE PREPARATION, REVIEW, APPRAISAL AND OFFERING – GATE 4
Work maps prepared during sale planning and preparation may be provided as additional
information at the pre-operations meeting. They shall not be included as part of the Sale Area
Map.
Supplemental maps needed to show Specified Roads or other contract requirements will be part
of the Timber Sale Contract Sale Area Map.
When Forest Service constructs Specified Roads, add to the map legend "When Forest Service
performs construction, delete the word 'Specified' from transportation facilities".
Revisions of the Sale Area Map items listed in BT1.1, including subdivisions of Payment Units,
shall be by formal modification. Do not make informal corrections. Each revision of the Sale
Area Map shall be clearly identified as a revision, dated and initialed.
53.44 - Exhibit 01
Sample Sale Area Map Heading
SALE AREA MAP
Ocean Pond Timber Sale
Ironton Ranger District
Smokey Bear National Forest
T4N, R7E, Sections 23, 24, 28
Scale: 1 inch = 2.64 miles
10/15/2008 jch
Sheet 1 of 1
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DURATION: This supplement is effective until superseded or removed.
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53.44 - Exhibit 02
Standard Sale Area Map Symbols
In addition to the parent text, standard sale area map symbols are as follows:
Title shown in legend
Symbol
FS-2400-6T
PA
FS-2400-3(T,P)
FS-2400-4
FS-2400-1 & 8
Protected Areas,
CT2.301#
Protected Areas,
CT2.301#
LTM
Leave Tree
Marking, BT2.35,
CT2.36#
Leave Tree
Marking, BT2.35,
CT2.36#
CTM
Cut Tree Marking,
CT2.35#
Cut Tree Marking,
CT2.35#
Cutting Unit
Boundary, GC9
Not Applicable
GSD
Group Selection
Designatiion,
CT2357#
Group Selection
Designatiion,
CT2357#
Not Applicable
Not Applicable
Not Applicable
Cutting Unit
Boundary, GC9
Not Applicable
Not Applicable
DxRWS
Designation by Row
Width Soacing,
CT2358#
Not Applicable
Not Applicable
Not Applicable
EEEEE
Acquired Right-ofway Easement,
CT5.11#
Not Applicable
Not Applicable
Not Applicable
SYR
Skidding and Yarding
Requirements,
CT6.42#
Not Applicable
Not Applicable
Not Applicable
SY
Skyline Yarding
Specified, BT6.42,
CT6.425#
Not Applicable
Not Applicable
Not Applicable
SL
Skyline Yarding
Specified, BT6.42,
CT6.425#
Not Applicable
Not Applicable
Not Applicable
SR
Skidding and Yarding
Requirements,
CT6.42#
Not Applicable
Not Applicable
Not Applicable
SW
Skidding and Yarding
Requirements,
CT6.42#
Not Applicable
Not Applicable
Not Applicable
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DURATION: This supplement is effective until superseded or removed.
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SM
SDZ
Skyline Yarding
Specified, BT6.42,
CT6.425#
Slash Disposal
Treatment, CT6.7#
Not Applicable
Slash Disposal
Treatment, CT6.7#
SSSSS
Not Applicable
Not Applicable
+-+-+-+-+
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Not Applicable
Slash Treatment Zone,
A#
Not Applicable
Boundary of
Skidding/Yarding
Requirement, 04#
Not Applicable
53.5 - Forest Products Removal Permit and Cash Receipt, Form FS-Permit 2400-1
53.52 - Completion of Permit
Use of the Timber Information Manager System is mandatory in Region 9. Use TIM to issue
permits; the issue of hard copy permits should only be used when the computer system is not
operating.
53.6 - Forest Products Free Use Permit, Permit Form FS-2400-8
53.62 - Completion of Permit
Use of the Timber Information Manager System is mandatory in Region 9. Use TIM to issue
permits; the issue of hard copy permits should only be used when the computer system is not
operating.