College-wide Governance Meeting
January 21, 2015, 12:45 PM, Gateway A&B
Agenda
1. Announcements
2. Procedure for Making College Policy
(Donaghy)
3. IQAS Report (Donaghy)
4. Student Life (Lombard/Blair)
5. Committee on Curriculum (Daley)
Elections
• Secretary
– Two year term
– Take notes at meetings
– Revise bylaws
– Edit and revise policies/resolutions
• Parliamentarian (appointed)
• Sergeant-at-arms (appointed)
Procedure on Policy
• Prior to 2006
– Everything coming to a meeting including course proposals
• 2006-2010
– Nothing coming to meetings including College Policy
• 2010
– Two sets of bylaws
– Charlie Hall Clause
“Present recommendations on policy matters at the
College-wide faculty meetings for ratification”
• 2014
– All sides of the house need to communicate
– Academic Policy is coming to meetings
• Non-academic not so much
• 2015
Procedures for College Policy Approval
and Changes to the College Policy
• Primary Authors:
– Bongarten, Donaghy, Rufo, French
– Input from the President, E. Cabinet, E. Committee
and Human Resources
• Approved by: Executive Cabinet and Executive
Committee
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Academic policy
Non-Academic Policy
Urgent Policy
Policies from SUNY Administration
Purpose
• Ensure clarity and transparency of College
policy statements
• Communicate approved College policy to the
College-wide Community
IQAS Committee AY 2014-2015
Mary Thompson (FNRM)
Lindi Quackenbush (ERE)
Shannon Farrell (EFB)
Siddarth Chatterjee (BPE)
Laura Rickard/Benette Whitmore (ES)
Jo Anne Ellis (Library)
Allison Oakes (GSA)
S. S. Shannon (OIGS)
Agenda Items
• Teaching Evaluations
• General Education Assessment
• Teaching and Learning Center
Teaching Evaluations
• Students
– Low Electronic Evaluations Turn out without grade
incentives
• Faculty
– Formatting the data for reviews is time-consuming
and prone to “adaptation”
– Issues with the instrument itself
Two problems
• Instrument
– Needs to be revisited
– Needs to allow for easy instructor added
questions
• Delivery
– Needs to be smart device friendly
– Easy to use
– Multiple emails to those who have not responded
– Data needs to be tabulated and compiled by
someone other than the instructor
IAS System
• Office of Educational Assessment at the
University of Washington
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Scott Shannon (March of 2014)
Reasonably Priced and Free semester trial
Various evaluations for the types of courses
Easily adapted
Can be paper or electronic – results electronically
tabulated
• Committee approved – May of 2014
• Computer bridges need to be built
– Currently on hold
General Education Assessment
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Full IQAS Committee
Nasri Abdel Aziz
Benette Whitmore
Bruce Bongarten
Valerie Luzadis
October - Review Process
• Establish Learning Outcomes and create
rubrics
• Collect materials to be graded with rubric
– Examples of student work (not grades)
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•
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Apply rubrics
Analyze Data
Meet with faculty about the analysis
Develop Recommendations
All by January 2015!
Where are we…..
• Establish Learning Outcomes and create
rubrics
• Collect materials to be graded with rubric
– Examples of student work (not grades)
•
•
•
•
Apply rubrics
Analyze Data
Meet with faculty about the analysis
Develop Recommendations
Results
Committee Recommendations
• Communicate the Student Learning Outcomes to
instructors
• Gather data over a longer period of time
• Collect materials in a searchable electronic format
• Create checklists so instructors can help with
assessment of “in classroom” SLO’s
• Require all majors to do capstones
• Require the use of E-Portfolio (ex.
http://www.bu.edu/eportfolio/ )
• Create a cohesive General Education Program
• Create a group responsible for overseeing and creating
the general education program
Faculty Discussion and
Recommendations
• Department Meetings
– IQAS representatives will facilitate
– Draft of the report will be available on google docs
for comments
Thanks!
• To all the faculty that provided materials for
review
• Mary Thompson (FNRM) Lindi Quackenbush
(ERE), Shannon Farrell (EFB), Siddarth Chatterjee
(BPE), Laura Rickard/Benette Whitmore (ES), Jo
Anne Ellis (Library), Allison Oakes (GSA), S. S.
Shannon (OIGS)
• Nasri Abdel Aziz (FNRM), Valerie Luzadis (ES)
• Rubric Reviewers: IQAS and Dawnelle Jager (ES),
Beth Folta (EFB)
Academic Standards
• Lindi Quackenbush, Convener
– Fall 2014 (meeting held in January 2015)
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•
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111 students were on probation
18 students were suspended
8 students appealed
3 appeals were NOT accepted
Student Life
• Alcohol Policy
Curriculum Committee
Meeting summary for 12/10/14 and
1/7/15
Report to Faculty Governance
1/21/2015
Actions
• New/Revised Courses:
– ENS 335/535 (administrative modifications)
– EFB 437/637 Plant Propagation (new)
• Spirited discussion of Shared Resource courses
• New/Revised Programs: (none)
• New/Revised Policy:
– Proposal review re. minors: minimum % of credit hours taken as letter-graded
ESF courses while matriculated at ESF
• Procedures:
– Updated the Curriculum Proposal Process to be consistent with SUNY
requirements
– Guidance re. Areas of Study
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Guidance for Committee and student in course selection, careers, advanced study
Need to be consistent with approved program with respect to requirements
Consult with OIGS and Provost
Recommend judicious and limited use to minimize confusion amongst potential recruits
Yes
new degree?
new
program
from
existing?
major*
change?
Yes
Fill out the appropriate SUNY form
http://system.suny.edu/academicaffairs/acaproplan/app/forms/
Some guidance can be found in the links at
http://system.suny.edu/academicaffairs/acaproplan/app/.
Guidance can be obtained from the
Associate Provost for Instruction.
Yes
Minor
Curriculum
Change Form
See Steps for Curricular
proposals on Page 3 of this
document.
Any one of the following changes is considered major:
• Cumulative change from SED’s last approval of the registered
program of one-third or more of the minimum credits
required for the award (e.g., 20 credits for associate degree
programs, 40 credits for bachelor’s degree programs)
• Changes in a program’s focus or design
• Changes in program title
• Adding or eliminating one or more options, concentrations or
tracks
• Adding or eliminating a requirement for program completion
(such as an internship, clinical placement, cooperative
education, or other work or field-based experience)
• Altering the liberal arts and science content in a way that
changes the degree classification of an undergraduate
program, as defined in Section 3.47(c)(1-4) of Regents Rules
If none of these, the curriculum change is minor.
Deadlines
• For greatest chance of approval prior to AY15-16
– Course Proposal Deadline: March 11, 2015
– Curriculum Proposal Deadline: February 25, 2015
• Website:
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Meeting dates
Meeting minutes
Archived actions
Considering a proposal? Contact us at
curriculum@esf.edu
Next Meetings
Spring 2015
February 18, 2015 at 12:45PM
March 25, 2015 at 12:45PM
April 29, 2015 at 3:30PM
Reading Day
Photo Courtesy of
James Hassett