UPPER GRAND DISTRICT SCHOOL BOARD
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20120508
CP: 12-02
Issued: 2012 01 01
MEMO TO:
Martha Rogers, Director of Education
FROM:
Paul Scinocca, Manager of Capital & Renewal Projects
RE:
Lee Street Public School,
Building Project Report
Report Classification:
Decision
Background:
At the September 27th, 2011 Board meeting, the following motions were passed: THAT,
(a)
(b)
the report entitled "UGDSB - Full Day Kindergarden, Capital Plan", CP:11-12,
dated September 27th, 2011, be received; and,
the Board approve in principle the FDK Capital Plan, CP:11-12, dated
September 27th, 2011.
In accordance with direction from the Ministry of Education, the board is implementing the
FDK Program across the district. This Program is planned to be fully implemented in East
Guelph schools in September 2013, and will place significant pressure on the school
facilities to house the projected number of students.
The FDK Capital Plan approved in principle by the Board, included the construction of a
new 498 pupil place school on the Lee Street site.
Issue:
To present the Lee Street Public School Building Project Report for the Board's
consideration.
Recommendations:
1.
THAT the report entitled "Lee Street Public School, Building Project Report" dated
May 8th , 2012, CP:12-02, be received.
Page 2
Lee Street Public School
Building Project Report
CP:12-02
2.
THAT the Lee Street Public School be constructed to accommodate a JK-8 program
with a target opening date of September 2014.
3.
THAT the "Lee Street Public School, Building Project Report" attached as
Appendix "A", dated May 8th , 2012, CP:12-02, be approved.
4.
THAT the Lee Street Building Committee be established and up to three (3)
Trustees be appointed to the Building Committee.
5.
THAT a number of Architect firms be requested to prepare and submit proposals
for the design of a school building to fit the unique constraints of the site.
Rationale:
1.
The Building Project Report as required by Policy 309 is attached as Appendix A.
2.
Based on the enrolment projections, a new school in East Guelph is required to
relieve enrollment pressures particularly at Ken Danby PS.
3.
The Lee Street site has some significant challenges with respect to grading and
drainage. It would seem appropriate to approach experienced architects to
investigate creative solutions early in the process.
4.
It is suggested that the firms of Snyder & Associates, Hossack & Associates,
ZAS Architects Inc., MC Architects, BJC Architects Inc., Moffet & Duncan
Architects Inc. and CS&P Architects be invited to prepare presentations for
review by the Building Committee in June and be paid $2,000.00 to prepare
these proposals.
5.
The target budget for this project is included in Appendix A.
6.
The construction of the project is to be supported by a combination of NPP funds
and FDK funds subject to the approval of the Ministry.
PS;kz
S:ICAPProjILee Street PSIBR CP-12-02.wpd
Appendix A
Lee Street Public School
Building Project Report
Capital Projects Report: CP: 12-02
May 8th , 2012
Contents:
• Preliminary Space Utilization Summary
• Target Budget - Expenditures
• Preliminary Design Schedule
In accordance with the Construction Projects Approvals and Reporting Procedures (Policy
309, Section B), a Building Project Report is to be developed for each project.
For the Lee Street Public School Building Project, the size, type and scope of the project
are outlined below, and are followed by a revenue summary based on the funding model,
the target budget, and the preliminary timelines for the project.
Lee Street Public School - Program:
The Lee Street Public School will have a rated capacity of approximately 498 pupils made
up of the following spaces:
5 Kindergartens
130
Will include:
1 - - - - - - - - - - - ' - - + - - - - - 1 General Office and Staff Workroom(s);
16 General Classrooms
368
General Purpose Room I Gymnasium;
1 - - - - - - - - - - - - / - - - - - - ; Library Resource Centre; Seminar Rooms;
Total:
498
and Design Tech Workroom.
A more detailed program which shows the preliminary allocation of space within the
proposed facility follows.
Upper Grand District School Board
New Lee Street Public School
PRELIMINARY SPACE UTILIZATION SUMMARY
May 2012
Ministry
Room Type
Rated
Capacity
Qty
Total
Students
Area I
Total
Room
(sq.ft.)
Area
(sq.ft.)
rJ!!·f~MtlH·~!·~i_
General Classrooms
Design Tech
16
1
Kindergartens
Specialty Classrooms
Special Education
5
0
0
23
0
26
23
9
368
0
130
0
0
750
375
1100
1000
1000
12000
375
5500
o
o
o
498
Sub-Total (1)
Ancillary (non-loaded)
17875
Change Rooms
Sq.Ft.
Per Room
1
3750
200
2
Total
Area
3750
400
Gym Storage
1
400
400
Servery
Seminar Rooms
1
2
250
200
250
400
Resource Room
Storage
Administration (General Office, Reception, Principal,
Health)
Staff Room, Work Room and Washrooms
Library/Resource Centre, inc!. Meeting/Reading Room
Washrooms
Sub-Total (2)
2
2
300
200
600
400
1
1
1700
1200
2400
275
1700
1200
2400
1100
12600
Qty
General Purpose / Gymnasium
1
4
Total Net Area (Academic + Ancillary)
30475
Gross Up Areas
Mech. Rms, etc (11%)
Corridors, etc. (22%)
Walls & Partitions (12%)
Gross Area =
GFAlPupil Place =
1.11
1.22
1.12
46,221.6 sq.ft.
92.8 sq.ftlpupil place
33827.3
41269.2
46221.6
May 2012
Project Budget
Construction/Site Development
Architects/Consultants
Furniture and Equipment
Construction Tender
$6,702,125.39
Build. Permit
Site Contingency
$80,425.50
$234,574.39
HST
$116,952.09
Architect
$507,814.86
Other Consultants
Survey/Testing
HST
$20,000.00
$25,000.00
$9,213.58
F&E Total
$280,000.00
$7,134,077.37
$562,028.44
$280,000.00
Subtotal
$7,976,105.81
Project Contingency
$159,522.12
Total
$8,135,627.92
October
15
of Target Budget by Board
Building Committee to review Architect Proposals
Review of Preliminary Program and Budget
Design Schematics
JPrequalification of Contractors/Select Construction Mgr
Concept Design, Drawings & Budget Estimate
Approval of Concept Design Drawings & Budget by Board
Production of Contract Drawings
Submission of Site Plan Drawings for Approval
Review of Working Drawings
Contract Documents
Period
ender Analysis
Board Approval and Award of Contract
MILESTONE DATES
Target Budget, Schedule & Plan Project to Board
Building Committee (BC) Meeting & Architect Proposals
Final Concept Design and Budget Presentation to BC
Approval of Concept Design Drawings by Board
Production of Contract Documents
Submission of Site Plan Drawings for approval
Tender Period
Board Approval and Award of Contract
Commence Construction
S:\CAPProJ\Lee Street PS\Prellminary Project Design Schedule. xis
May-12
June & Sept. 2012
end of October-12
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Dec to Mar-13
early Feb-13
April-May-13
Jun-13
Jul-13
June
15
15