USDA FEPP/FFP Workshop FEPMIS “Forms” - Joan Stucka “Forms” Agenda What are Fepmis “Forms”? Report Type Comparison Access Running Reports – Tips & Time-Savers Output options Problems / Help Future work Upcoming Standards 2 What are Fepmis “Forms” ? • Cognos Report versions of standardized government forms: AD-112 DD1348-1A FS-3100 SF-120 SF-122 SF-126 • Plus other government required reports for inventory, aircraft usage, etc. • Access via FEPMIS Queries & Reports (& application) 3 Report Type Comparison Typically ... “Forms” Standardized Reports • FEPMIS level • Fixed external requirements • Used to meet government reporting needs • Located in Public Folders -> Fepmis • Created by developers • Use Cognos Reports Studio • Queries use SQL or model Ad-hoc Reports • Personal use or shared • Flexible user requirements • Used for ad-hoc or individualized needs • Located in My Folders, or in Public Folders > States • Created by users • Use Cognos Query Studio • Queries use Cognos model 4 Access • FAMWeb & Cognos login, timeouts FAMWeb login also logs you into Cognos Cognos login has shorter time-out (1 hour) • Forms access & common problems • Limited access through application modules; can re-run later via Queries & Reports 5 Access – Heads Up on Change The Data Warehouse FEPMIS option will be going away. If you do not have access through FEPMIS Queries and Reports, contact the HelpDesk ! 6 Access - Example 1. Log in to FAMWEB (can’t use default user login) 2. Click on “FEPMIS” 7 Access - Example A separate window will pop up for FEPMIS. 3. Click on Queries and Reports. 8 Access - Example A separate Cognos Connection window will pop up. 9 Access – Common Problems If not logged in to FAMWEB, Fepmis menu is empty (never logged in, timed out, or selected “Logoff portal” 10 Access – Common Problems If not logged in to Cognos, you get a login prompt when you try to access reports: 11 Access – Common Problems Tip: avoid logging out of Cognos, close the pop-up window instead 12 Running Reports – Tips Time-Savers! Report Prompt Tips: on-page prompt tips (recently added) wildcards default select all back and retry multiple selection (recently added) 13 Running Reports - Tips • Prompt page tips and examples for most reports 14 15 Running Reports – Tips Time-Savers! Running reports: Go all the way back to FEPMIS Queries & Reports Rerun report, returning to previous prompt Run a different report 16 10/29-30 2013 17 Output Options • Print from PDF or Excel output • Save to PC from PDF or Excel output Don’t save to Cognos (Report View) • Email option another alternative for saving reports 18 Cognos User Preferences 19 Cognos User Preferences 20 Cognos User Preferences 21 Problems & Help Report data not found: using application to verify conditions HELPDESK: Lou and Emma 22 Future Work • Implement new signature fields from the application. • Add more government forms as needed. • Create property history, similar to legacy report. • Resolve data discrepancies for Forms as needed. • Update reports folder structure 23 Upcoming Standards Develop standards & policies for areas such as: • • • • Updated reports folder structure Storage policy for reports in Cognos content store Maintenance policy for Report Views, report copies Ad-hoc Reports maintenance (re. Cognos model updates) 24