USDA FEPP/FFP
Workshop
Federal Excess Property Management
Information System
June 15-19, 2015
Agenda
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Introduction
What is FEPMIS?
How FEPMIS works behind the scenes
Recent/Existing helpful functions
What’s next for FEPMIS?
Suggestions for future enhancements
What is FEPMIS?
• FEPMIS helps us stay compliant with program directives
• FEPMIS collects and organizes data for property attributes and
status
• FEPMIS has 25 modules to assist in the collection and
management of property information
• Collected data is available for reporting, audit and property
management
How FEPMIS Works
• Organization Levels
• Approval Processes
• FEPMIS roles and menus
Organization Levels
• Users are assigned to an organization level.
• Levels from top to bottom:
– Administrator (Melissa Frey)
– Region (PMO’s)
– State
– Division
– Subdivision
– Station
Organizational Structure
State
Montana
(StateUser2)
Division
Subdivision
Station
Missoula
(SubdivUser2)
Western Montana
(DivisionUser2)
Central Montana
(DivisionUser3)
Helena
(SubdivUser3)
Butte
(SubdivUser4)
MRFD Station #1
(StationUser2)
MRFD Station #2
(StationUser3)
MRFD Station #4
(StationUser4)
MRFD Station #5
(StationUser5)
MRFD Station #6
(StationUser6)
Eastern Montana
(DivisionUser4)
Default
(DivisionUser5)
Default
(SubdivUser5)
Default
(SubdivUser7)
Organizational Structure
(Federal)
Administrator
(FepmisAdmin)
R1
(RegionUser1)
State 1
(StateUser1)
State 2
(StateUser2)
State 3
(StateUser3)
R6
(RegionUser6)
R8
(RegionUser7)
State 5
(StateUser5)
State 4
(StateUser4)
Approval Processes
• An approval process is pre-created for each type of
action that needs to be approved per state.
• Examples: Acquisition Plan, SF-122, Receipt, Modify
Property.
• States can setup the organization levels within the state
• All processes must include the State, Region and
sometimes the Administrator.
• Approval process will begin one level following the ORG
level of the user who made the submission
Approval Process
Example
Division
State
Region
Administrator
FEPMIS Menus
• 25 modules
• Each assigned role in User Management will activate a
menu/link for a given user
• Users can assign roles to users belonging to organization
levels below their own assigned level
10/29-30 2013
10
Select a User
Add Role/Menu Item
Menu
Recent/helpful functions
Modify
• Document upload/download
• Image Management
• File/Document Management (Doc types)
• Case insensitive Search
14
Recent/helpful functions
Receipts
• The Zero/Partial receipt process. How it works
• New reject comments for Zero/Partial receipt are now
stored/displayed
• Integration with FLIS and DEMILS
• Document upload useful here ?
Recent/helpful functions
Query Property
• Document download
• Wildcards
• Finding where a property is in an approval process
• Shipping History
• Change of Status history
• Any other useful History tabs (acquisition) ?
• Case insensitive Search
• Search by Disposal Report Number (COS)
16
Recent/helpful functions
Change Of Status (COS)
• Printing forms
• Changing, or ‘new’ form
• Signatories
• Document upload useful here ?
Approve SF122
• Edit Header
17
Recent/helpful functions
Station Management
• Moving a station
• Updating station information
• Document upload useful here ?
What’s next for FEPMIS?
Mobile
• Support for mobile features such as image upload, in-field
inventories
External Data Feeds
• Additional integration with feeds.
– Working on getting MRO information for notifications when items
have been released
– Automated maintenance of DEMILs
FEPP
Helpdesk contact information
USDA Forest Service
Fire & Aviation IT
Phone: 866-224-7677
360-326-6002
Fax: 866-328-1364
E-mail: helpdesk@dms.nwcg.gov