Federal Excess Property Management
Information System (FEPMIS): Contracting
Officer, Contracting Officer’s Representative and
Program Managers
FEPMIS
• The Current FAMWEB Operation and Maintenance
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(O&M) contract ends on July 31, 2015.
We are exercising a six month extension on the
contract through January 31, 2016.
During the extension basic O&M and high priority
changes will be worked on.
After the end of September only basic O&M (bug fixes,
minor changes) will be worked on. This is to ensure a
base program code of FEPMIS can be transitioned.
November through January will be the transition
period to new contract.
FEPMIS/FAMWEB O&M Contract
 FEPMIS is one of the applications managed by the Fire and
Aviation Management (FAM-IT) group.
 The FAMWEB O&M Contract supports several
applications, web sites and other Informational Technology
(IT) tasks.
 The current FAMWEB O&M Contract is being recompeted and the new Contract will also support many
applications, web sites and IT tasks.
 Please note the FAMWEB O&M contract is not
exclusively for the FEPMIS application and bug fixes
and changes will be prioritized with all of the tasks
that fall within the contract.
Three key government positions
 Contracting Officer (CO), if DoD (KO).
 Contracting Officer’s Representative (COR)
 Program Managers (PM)
Contracting Officer
Contracting Officer
Contracting Officer
Only official that has authority to enter and administer
contracts
May bind the government only to the extent delegated in
writing (Warrant Level)
Certifies and delegates CORs
Prepares Solicitations
Negotiates with Vendors
Makes award decisions
Notifies Congress if awards are over $1M
COR Responsibilities
COR Responsibilities
A member of the Acquisition Team
Technical representative of the CO
Must advise the CO of any information that affects the
contract
Functions that a COR performs
Correspond directly with the vendor (contractor) gives copies to the CO
Conduct on-site visits
Facilitates conferences with vendor
COR Responsibilities (con’t)
Provide technical direction and priority to the vendor as
long as the direction is
Within scope of the contract
Will not affect cost, period of performance or
other terms and conditions of the contract
All CORs should refer to their designation letters for
specific duties and functions per the contract
COR Responsibilities (con’t)
Limitations on the CORs Authority
The COR SHALL
NOT direct the vendor to
undertake any activity which will change the:
Total Price or estimated cost
Scope of work
Period of performance
Administrative provisions of the contract
Program Managers
Program Managers
 Secure funding for projects
 Monitor budget of projects
 Progress reports on progress and delays
 Works with the COR and is a technical expert in the
field
Program Managers
 Like the COR a program manager may not direct the
work of the contractor, make changes, priorities or
obligations under the contract.
 Statement of Work in either the contract or the task
order is the parameters for the work assigned. This
includes timelines and milestones.
 Program managers are usually the first to recognize
issues and best practices. COR’s and PM’s should
communicate often, especially if one is remote. The
COR is the only government official that can
direct the contractor to perform work.
Statement of Work / Contract
 As a reminder the Statement of Work (SOW) is the
parameters for the mission to be accomplished.
Contractor, COR, CO, and PM’s all must adhere to
what was agreed upon in solicitation and award phase
of the contract.
 If a change is needed only the Contracting Officer can
authorize this. All changes must site the contract
authority and some require signature from the
government and contractor.
Processes for the new Contract
 A Change Control Board (CCB) must be established to
address all application problems and changes.
 The CCB will prioritize problems and changes and relay
those to the Project Manager who will then work with the
COR to prioritize the work with all of the other tasks under
the new Contract.
 All FEPMIS users will be required to utilize the Help Desk
to report any problems or changes. This is to ensure all
problems and changes are documented.
 Problems may be elevated to the Tier 2 level (Subject
Matter Experts) which may elevate the problem to the Tier
3 level which is the contractor.
Contact Information
 David Hershey
 Deputy Chief, Incident Support Branch
 208-387-5627
 davidphershey@fs.fed.us