INTEGRATED SYSTEM FOR PLANNING
Process Name: Designation According to Act 113
PLANNING OFFICIAL
Recommend that LUM
Application is made
according to LUPO
if development is
conventional housing
HOUSING
Land Identification
Request LUM
comment
LUPO
PROCESS
IS FOLLOWED
HOUSING
PLANNING OFFICIAL
PLANNING OFFICIAL
Makes one of 3
recommendations
Recommend that land
be designated
according to
Act 113 unconventional /
incremental housing
PLANNING OFFICIAL
Prioritise project & makes
a recommendation
to Council
LUM comment
to Housing
PLANNING OFFICIAL
PROCESS
FOR SUBDIVISION
OF AREAS DESIGNATED
AS ACT 113 IS FOLLOWED
Already Act 113
COUNCIL
PLANNING OFFICIAL
HOUSING
Approves
Housing Project
Idendifies Responsible
Housing Project Manager
HOUSING PROJECT MANAGER
HOUSING PROJECT MANAGER
Consult with Internal Planning
Official & Civil Engineer.
Discuss appointment of Land
Surveyor & Town Planner before
compilation f brief to ensure
LUM conditions are included
Responsible for Project Plan,
Funding and minimum
operational requirements
INDEPENDANT PLANNER
Appoint with assistance of
Project Manager Independant
Planner & include LUM &
LUM: GIS conditions in brief
Prepares LUM
Application
INDEPENDANT PLANNER
ENVIRONMENTALIST
Appoints Environmentalist
for EIA
Place NEMA
Advertisement
ENVIRONMENTALIST
Submit comment
and Application
PGWC (Env Dept)
PGWC (DEADP)
Decides:
Exemption
(ROD: Record
of Decision)
OR
Sensitive Area:
Full EIA
Carry on
with Act
113 &
notify
Council
Cannot carry on with
Act 113. Consult Environmental Dept (Council)
GIS
PLANNING
PROCESSOR
INDEPENDENT
PLANNER
*Receives Application
*Verify completeness of
application
*Calculate Fees
(Fees only calculated to
indicate amount of
income not generated by
City)
*Application to Registry:
File Opened, File Ref No
allocated
Submit LUM
Application to
designate to Act 113
(Subject to ROD
or Approved
Full EIA)
If Full EIA is required,
Process will pend untill
the EIA is approved
PLANNING PROCESSOR
If Erf is not in LUM:GIS
Database contact LUM:GIS
to create new properties
-Create new Record
-Capture: File No, Applicant’s Name (Independant Consultant),
Contact Person’s Name, Planning Processor’s Name,
Planning Official’s Name, Applicant’s Address & Tel, Fax
-Select erf details
-Add type of Application (Designation to Act 113)
-Describe briefly what applicaton entails
-Capture current Zoning and Designate according to Act 113
-Capture Submission Date
-Tick if ROD Exemption/Approved Full EIA
-Capture Date to Registry and Date received from Registry
-Capture Date to Planning Processor
-Capture date to Planner
Planning Module
PLANNING OFFICIAL
PLANNING
PROCESSOR
Planning/GIS Module
& LIS
Forward to
Planning Processor
Generate
Maps
Request Locality
& Route Map from
GIS
(These maps will
form part of Report)
PLANNING PROCESSOR
*Compiles Draft
Advertisement
*Complete Checklist
for Internal & External
Circulation
(Planning Official to
verify)
PLANNING PROCESSOR
PLANNING PROCESSOR
Place Locality and
Route Map on File.
File to relevant
Planning Official
-Search LUM:GIS
Database for erf number
-Search LIS for owner
information
-Scrutinize Application
-Verify/Check Draft
Advertisement is
complete and in line
with legislation
-Verify/add Checklist for
external/internal circulation
(Responsible for
completeness of Checklist)
-Verify/add parties to be
notified of Application
PLANNING PROCESSOR
PLANNING PROCESSOR
PLANNING OFFICIAL
-Finalise advertisement
(document, address list of
neighbours)
-Forward advertisement to newspapers
-Post to surrounding neighbours
-Circulate Internally & Externally
File back to
Planning Processor
Capture Advertisement/Notice
Detail:
-Advertising Date
-Closure Date
-Internal Circulation Date
-Internal Closure Date, and
-External Circulation Date
if applicable
-External Closure Date
if applicable
-Complete Internal Circulation
Details
PLANNING
PROCESSOR
PLANNING PROCESSOR
-Document for advertisement
forwarded to Cape town
for Advertising in press
-Document to surrounding
Neighbours
PLANNING PROCESSOR
Receive internal & external
commment
-Tick Comment
Received
-Complete dates
Comments were
received on Internal
Circulation Details
PLANNING PROCESSOR
PLANNING OFFICIAL
The date the Application is forwarded to
Planning Official
is captured
-Receives Application
PLANNING OFFICIAL
Planner compiles a Report for
makes a recommendation &
support on condition that
ROD Exemption be obtained
Planning Module
Planning
Module
Planning Module
COLOUR CODE
Trigger
Application Processor
Planning Official
Principle Planner
Interface
Applicant
LUM: GIS
Version 1
January 2004
Trigger
System Task
Input/Output
Document
Interface
End Process
Manual Task
INTEGRATED SYSTEM FOR PLANNING
Process Name: Designation According to Act 113
(Continue)
SECTION 79
PLANNING OFFICIAL
Capture date to
Principal Planner
Planning Module
Sign Report
PLANNING PROCESSOR
PLANNING OFFICIAL
PRINCIPAL PLANNER
PLANNING OFFICIAL
Report to Principal
Planner
PLANNING PROCESSOR
PRINCIPAL PLANNER
PLANNING OFFICIAL
Capture date the
Report was received
PRINCIPAL PLANNER
Signed Report to
Planning Official
Planner captures:
-Date of Report
-Date of Committee
PLANNING PROCESSOR
Forward file to
Planning Processor
Section 79 makes
a recommendation and
refers to LUM (nondelegated Item)
-Captures Section 79
Recommendation
All relevant documentation to
Independent Planner
Planning Module
Planning Module
INDEPENDENT
PLANNER
Planning Module
Planning Module
MEC: HOUSING
PLANNING PROCESSOR
PGWC (DEADP)
PGWC (DEADP)
PGWC (DEADP)
Submits Application to
PGWC (DEADP) on
behalf of Council
Circulate Report
Internally
Capture Date to
Independent Planner
PGWC (DEADP)
1. Compiles Report
2. Makes a Recommendation
to MEC Housing (Prov Level)
3. Verify Full EIA was approved or
EIA Exemption
Approves
Application:
Area is designated Officially
in Government Gazette
INDEPENDANT PLANNER
Approval to Council (LUM)
Capture PGWC’s Approval.
Submits PGWC’s Approval
to Council
Date published in Government
Gazette is Approval Date
Planning Module