UPPER GRAND DISTRICT SCHOOL BOARD
DECEMBER 1, 2013 TO NOVEMBER 30, 2014
ORGANIZATIONAL MEETING - TUESDAY, DECEMBER 3, 2013
AGENDA
Boardroom – 7:00 p.m.
1.
MEETING CALLED TO ORDER BY THE CHIEF EXECUTIVE OFFICER
OF THE BOARD
2.
CONFIRMATION OF AGENDA
Moved by Trustee Topping Seconded by ________schieck___________
THAT the agenda be confirmed as printed.
3.
INAUGURAL PRAYER
-
Pastor Jim Gordon,
Elora Road Christian Fellowship
Here with his wife carrie Gordon. Echo
marks comments, in awe of dr orgers great to
be here, have had 9 children either in or
through the upper gand, have had the same
experience as relates to staff and teachers and
have all bee without exceptin, experssesd
authentic care and were also very dedicated to
our children. The very best to prayer for this
group, cinrease our capazcity for care and
empathy, and success for students, and be the
best we can be. On behalf on me and my wife,
thanks for your work effort, hours, and thank
you.
4.
5.
6.
7.
PROCESS AND PROCEDURES FOR CONDUCT OF MEETING
Martha presides over selection of chair
Someone to nominate chair of board and if wiling to stand and after
everyone nominated, will then ask for nominees to say anything, and
can choose to do so or not and chair of board will take office
Martha and Janice scrutineers
Fairbairn nominated Mark Bailey
Topping seconded
Mark will stand.
Moziar – would like to nominate Trustutill , second by schieck
Busuttil accepted
Schieck moved nominations closed, seconded by Borden
Board Agenda – Organizational Meeting, December 3, 2013
2
Fairbairn – would like to outline that mark has done a good job this past year,
worked well with you and me, handled challenged wmeetings well, increased
resp with competence and composure, and has done a first rate job, and
deserves a second shot.
MOziar – would liek to nom Linda – she should have the opportunity and ask for
consideration, good understaning of the board, policy, seac, property,
environmental, etc,., servedaas chair of bus and a year of the boards vice chair,
she has served with linda on a umber of committees, considers long term impact
on communities, and raises our concerns in her role at opsba, and extended day
equity linda is very active int eh community, volunteering to create children and
youth. Her commitment carries outside the boardroom.
Bailey – thank you – will be brief, had an ooportunity to say remarks about this
past year and his relationshiop with senior administration, have loved being chair
this past year, and loved the position, and loved getting to know each trustee,
and a fantastic leadership team with rogers, and superintendents, culture
welcoming warm and inviting. I believe we are bulding something special
together, and starting to build on the best boar d in the province and continuing to
grow, and ouwl like to have the opportunity to continue, and what your needs and
goals are by creacting consensuss with fellow trustes.s
Linda – thank you to my nominator and seconder, very kind . Obviously I
appreciate my colleagues . Main activities will consume a lot of our time,
Kenilworth, budget, see the remainder fdk difficult to implement, capital and ece,
and emmplementaiotn to before and after and what extended day might look like
for 6 – 12 year olds. Labour agreements as chair bailey was saying we are doing
in a new context, and the labour baraining act, change what we dlo locally anbd
centrally,. We will continue on our boards strategic directions, we will continue to
operatioe in a provincial environment, personally want to grow with the board and
understanding, my strength strategic thinking and graounded understanding.
Ask for support of leadership for the next year.
Vote:
Bailey 7
Busuttil 3
Borden – motion for destruction of ballots. Cooper seconded
8.
ELECTION OF THE CHAIR OF THE BOARD for the year December 1,
2013 to November 30, 2014, in accordance with Clause 6 of the Board’s
By-law No. 1
a) Naming of Scrutineers to act, if required
b) Receipt of nominations
c) Election, if necessary, will be in accordance with Clause 8 of By-law
No. 1, calling for a vote by secret ballot
Board Agenda – Organizational Meeting, December 3, 2013
3
The Chair of the Board will then take office and assume the Chair. Trustee
Baileey, thank my fellow trustees for placing faith for another year, thank
you very much. Marty thank you fior your kind nominating words.
Fellow trustess as I lerned from trustee bordent, the chair is not a leader
with indificual powers, a chair serves on behalf of the board, and still only
one of 10 voices around the table. An effective chair foster collaborative
environment, listens, supports and offers advice in an effort to support hte
team, support and inspire a leadership team, hope my leadership style,
and as i speak on your behalf with the public, always grateful whenever a
trustee present take this experience so that we as a team can support our
staff leadership although to borrow the words cautiously opptomistic very
important that we support a united and support team culture, to support
the labour sprocess that student achievement and well being continues to
move forward, many opportunities await us in the coming year, final year
of full day kindergarten, and wrestle with continue to ask ourselves
support in challenging areas, particularly in math, values follow them to
their adult life, we must continue to explore ways to deliver our programs
equitabley. Finally6 breifly elaborate, continue our quest to support
student well being we must strive as a team to find a definition for well
being, without burdenring our budget and staff time, would like to explore
how we can better particularly to our students most in need, as trustee
topping new culture focused on health and welfare take hold look forward
to working with fellow trustess, dr rogers. A new year brings challenges,
hope, strong working bonds we share, achieving success in ugdsb.
9.
ELECTION OF THE VICE-CHAIR OF THE BOARD (to Chair the Budget
Liaison and Board as Budget Committees of the Board for the year
December 1, 2013 to November 30, 2014, in accordance with Clause 9 of
By-law No. 1.
Nominations: Gohn nominated Fairbairn as vice chair, marty had
varied experience through the board and co chair of the seac committee,
good knowledge of the challenges that come before the different
committees. Topping seconded.
Borden moved nominations closed.
Trustee Fairbairn is vice – chari.
Marty – thanked nominator and trustees for supp[ort and will do his
darndest to do a good job in the role.
10.
ELECTION OF CHAIRS OF THE TWO STANDING COMMITTEES for the
year December 1, 2013 to November 30, 2014, in accordance with Clause
10 of By-law No. 1.
a) Program Committee
Nomination – Borden nominated topping , successful practioner, will do
a great job. Waterston seconded.
Schieck moved nominations closed.
Topping now chair, To borden and wattserston, and superintendent
Lindsay good luck.
b) Business Operations Committee
Board Agenda – Organizational Meeting, December 3, 2013
4
Waterston nominated trustee cooper, cooper been very active in
several committees, would like the opportunity to chair bus ops, I think
she will do well.
SEconde by Topping
Fairbain moved moninations be closed.
Cooper – work cut out for her, thanks for trust and belief. Appreciate
opportunity.
11.
ELECTION OF VICE-CHAIR FOR EACH OF THE TWO STANDING
COMMITTEES for the year December 1, 2013 to November 30, 2014, in
accordance with Clause 10 of By-law No. 1.
a) Program Committee
Schieck – nominate Moziar , seconded by Fairbairn
Moziar will stand , wil be happy to do it.
Waterston moved nominations be closed.
Moziar now vice-chair of Program, been a passion of hers, happy
b) Business Operations Committee
Gohn nominated Schieck for vice-chair of bus ops, doing it for a long
time. Moziar seconded.
Schieck will stand if no one else wants it.
Borden moved nominations closed.
Schieck – have either chaired or vice chaired operations since as long
as the board, do enjoy operations, do enjoy, look forward to working
with cooper in her chairmanship.
12.
MOTION TO RISE AND SIT IN COMMITTEE OF THE WHOLE
Moved
by
Borden____________________
_______________FAirbairn____
Seconded
by
THAT the Board rise and sit in Committee of the Whole with Chairperson
presiding.
COMMITTEE OF THE WHOLE
10.
ROYAL BANK OF CANADA
Moved by Cooper
THAT the Royal Bank of Canada continues to be the Banker for Upper
Grand District School Board.
11.
AUTHORIZATION RE: LINE OF CREDIT
Moved by Borden
THAT the Audit Committee be authorized to activate a line of credit or
Banker’s Acceptances, up to $10,000,000 if required, at The Royal Bank
of Canada.
Board Agenda – Organizational Meeting, December 3, 2013
12.
5
AUTHORIZATION TO BORROW FUNDS
Moved by Moziar
THAT, in accordance with Section 243 of the Education Act, the Board
authorize the Chair of the Board and the Director of Education as
Secretary-Treasurer to borrow, from time to time, such funds as this Board
considers necessary to meet the current expenditures of the Board;
further, that the amounts that may be borrowed at any one time, together
with the total of any similar borrowings that have not been repaid, shall not
exceed the unreceived balance of estimated revenue of the Board for the
current year; and that the Chair of the Board and the Director of Education
as Secretary-Treasurer be authorized to sign any required forms.
13.
SIGNING AUTHORITY
Moved by Topping
THAT:
a) the signing officers for financial transactions be the Chair of the Board
and the Director of Education and Secretary-Treasurer.
b) the Chair of the Board, ……………., and the Director of Education and
Secretary-Treasurer, Dr. Martha C. Rogers, be named as the chequesigning authorities of the Board for the period December 1, 2013 to
November 30, 2014, and that they be authorized to sign the required
banking forms, including the authority to make use of a mechanical
facsimile of their signatures, and
c) The Royal Bank of Canada be authorized and directed to pay any and
all cheques against the account of the Board which may be presented
for payment bearing the facsimile signature impressed thereon by
mechanical means, of the Chair of the Board and the Director of
Education, as Secretary-Treasurer of the Board, to all intents and
purposes as though such cheques had been signed in their own
handwriting and duly issued by such signing officers with the authority
on behalf of the Board, it is also agreed that, in consideration of the
Bank’s paying or negotiating cheques issued on behalf of the board
and bearing the mechanically imprinted facsimile signature of the Chair
of the Board and the Director or Education, as Secretary-Treasurer of
the Board, the Board will and hereby does undertake to hold the Bank
harmless from, and indemnified against, all loss, costs, damages and
expenses arising out of the payment or the negotiation of any cheque
on which the facsimile signature has been wrongfully affixed.
14.
PROVISION FOR ACCUMULATED SURPLUS
Moved by WAterston_____________
Board Agenda – Organizational Meeting, December 3, 2013
6
THAT:
a) the Board provide for either a Provision for Accumulated Surplus for
Classroom Expenditures or a Transfer from Accumulated Surplus for
Classroom Expenditures,
b) the Board provide for either a Provision for Accumulated Surplus for
Special Education or a Transfer from Accumulated Surplus for Special
Education, and
c) the Board provide for either a Provision for Working Funds
Accumulated Surplus or a Transfer from Working Funds Accumulated
Surplus in its Financial Statements equal to the amount of surplus or
deficit as determined after the year end audit.
15.
ESTABLISHMENT OF THE COMMITTEE ON
ALTERNATIVE LEARNING FOR EXCUSED PUPILS
SUPERVISED
Moved by Fairbairn __________________________________
THAT, in accordance with Ontario Regulation 308/90, the Board appoint a
Committee for Supervised Alternative Learning for Excused Pupils, to be
composed of a Trustee representative appointed by the Board; a
Supervisory Officer who will chair the committee, a Community
Representative; and the Attendance Counsellors, with one to be appointed
secretary of the Committee; with power to substitute or add, as required.
16.
AUTHORITY TO CLOSE SCHOOL
Moved by topping_____________________________
THAT the Director of Education be authorized to act as Agent for the
Board on the matter of school closing for a temporary period, in
accordance with Section 19 of the Education Act, and that such action be
reported to the Board as soon as possible.
17.
TRUSTEE REPRESENTATION ON COMMITTEES
Fairbairn – like to be considered director and voting delegate for
OPSBA – Trustee busutill currently Busutill will stand.
Director7 - Trustee Fairbairn is the voting delegate for OPSBA
Alternate
3
Turstee Bustiell
Budget Liaison moziar will continue
Motion of approval, Waterston remain on the committe. Budget,
moved by Borden. Passed.
Borden moved trustee representationon committees moved as
amended. Motion carried.
Martha new rockwood – new building committee, cooper will be
added to Rockwood Building committee
Board Agenda – Organizational Meeting, December 3, 2013
18.
7
MEETING SCHEDULE
Moved by _Fairbairn, and Borden
THAT the monthly meeting schedule be as follows:
First Tuesday (of month)
Second Tuesday
Fourth Tuesday
-
Program Committee
Business Operations Committee
Regular Board Meeting
The Board By-law No 1 states that Board Meetings start at 7:00 p.m.
Moved by _Borden_______________________________
THAT the Board continue the practice of holding a Committee of the
Whole meeting In Camera (if required) immediately prior to the regular
Board meeting, or immediately following the Board meeting.
19.
REPORT TO BOARD
Moved by _______cooper_______________
THAT the Committee of the Whole rise and report to the Board.
20.
RATIFICATION OF BUSINESS
Moved by ______schieck________topping_____, Seconded by
____________________
THAT the business transacted by the Committee of the Whole be now
ratified by the Board.
21.
ADJOURNMENT
Moved
by
________waterston___________,
__topping_________________
Seconded
THAT the Board adjourn and this meeting now close at ** p.m.
by