Board Minutes – June 25, 2013
UPPER GRAND DISTRICT SCHOOL BOARD
BOARD MEETING – TUESDAY, JUNE 25, 2013
The regular monthly meeting of Upper Grand District School Board was held on
Tuesday, June 25, 2013, in the Boardroom at 500 Victoria Road North, Guelph, starting
at 7:00 p.m.
Trustee Bailey, Chair, presided and along with Student Trustees Brown and
Sampson, all Trustees were present.
OPENING PRAYER OR READING
Trustee Fairbairn read a passage from Marcus Aurelius as the opening reading.
CONDOLENCES
Trustee Bailey, Chair, reported that condolences were sent on behalf of the
Board to the following: Hamilton Wentworth District School Board on the loss of Trustee
Bob Barlow; Peter Zilio, Project Coordinator in Capital Projects, on the loss of his father;
Wally Hillen, Millwright in our Operations Department, on the loss of his mother; Anna
Nunes, Administrative Office Assistant at Centre Dufferin DHS and Hyland Heights ES,
on the loss of her mother; Greg Cawsey, a teacher at John F. Ross CVI, on the loss of
his father; Adrienne Bell, a teacher at Ken Danby PS, on the loss of her father; Cindy
Brown-Leigh, a teacher at Jean Little PS, on the loss of her mother; Susan HoadReddick, a teacher at JD Hogarth PS, on the loss of her father; and Arlene Quinn, the
Library Assistant at the Terry James Resource Centre, on the loss of her brother.
GOOD NEWS
Dr. Rogers highlighted the “Good News” as follows:
Willow Road Run and Read Club Wins First Place Overall at York University
Congratulations to Willow Road Public School’s Run and Read Club for placing
first overall at the annual Start2Finish event held at the end of May at York University.
Each of the students who were involved in the reading challenge won an E-reader. This
is the fourth year Willow Road P.S. has participated in the event. In previous years
Willow Road P.S. has placed second overall. Thanks to all of the volunteers and staff
who have helped to make this program a success.
The Start2Finish 5K Run for Change, which is the largest children’s run in
Canada and beyond, takes place annually at the end of May, and marks the conclusion
of the Running & Reading Club program for the year. The run is held at York University
in Toronto, as well as a number of other community locations nationwide, and will
be expanding to additional university campuses across the country this year. The race
is coupled with a Jeopardy-style Reading Challenge, followed by an awards ceremony
celebrating the children’s accomplishments complete with medals, trophies and prizes,
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as well as activities such as a fun zone, a reading zone, and a barbecue for all of the
kids.
Centre Dufferin District H.S. Receives Visual Arts Award
Centre Dufferin District High School picked up the "Visual Arts Program of the
Year Award" for best overall diversity and craftsmanship at the closing of the Dufferin
County Museum & Archives Annual Student Art Show (May 11 - June 16). The juried
competition receives entries from Centre Dufferin in Shelburne, Banting Memorial in
Alliston, Erin District H.S., Humberview in Bolton, Mayfield Secondary in Caledon,
Orangeville District S.S. and Westside Secondary D.S., and Robert F. Hall in Caledon
East. Several Centre Dufferin D.H.S. students also received awards and many others
got honourable mentions.
Centre Dufferin D.H.S. Teacher Finalist for the Governor General’s Award
Neil Orford, a history teacher at Centre Dufferin District High School in
Shelburne, is among the 25 finalists for the 2013 Governor General's History Awards for
Excellence in Teaching. Now in its seventeenth year, the Awards recognize the
outstanding contributions of Canada’s history and social studies teachers. A national
panel of judges will select six recipients out of the twenty-five finalists. Those recipients
will receive a trip to Ottawa this fall to receive a gold medal presented by the Governor
General at Rideau Hall. They will individually receive $2,500, while their respective
schools will also be awarded a cash gift of $1,000.
College Heights S.S. Receives Premier’s Award for Accepting Schools
Members of the Safe and Accepting Schools Team at College Heights
Secondary Schools received a Premier’s Award for Accepting Schools. The award
recognizes schools who are leaders in promoting and creating a safe and accepting
school environment.
College Heights Secondary School’s Team received this award for its innovative
programs to boost school spirit, by getting students engaged and excited through
initiatives that involved improving the school grounds, bullying prevention and
showcasing their art around the school. In addition to regaining its pride, the school
saw improved student achievement and involvement and enhanced sense of
community. Team members include students, parents, staff and community partners.
Centennial C.V.I. Civics Students win $5,000 [Guelph Mercury, June 7, 2013]
Students at Centennial C.V.I. received a whole lot more than marks this year in
their civics class. As part of their program this year, students prepared a full funding
presentation. Six groups were chosen to go before a panel of their peers and teachers.
One of the presentations succeeded in convincing the panel that Wyndham House, a
shelter for homeless youth ages 16-21 should receive some help this year. $5,000 was
provided by the Toskan-Casale Foundation. The Foundation grants cash to students
across Canada, the U.S., and the U.K. who research local charities and develop
proposals to request funding. Teacher Jenn Phillips-Alaan said, “the competition
motivated her students to value the assignment for more than what would add to their
final grade.”
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Fred A. Hamilton P.S.
Fred A. Hamilton staff who participated in the Wellington Relay for Life on June 7
at the Guelph Lake Conservation area raised $1,508.34 in support of the Canadian
Cancer Society.
CONFIRMATION OF THE AGENDA
Trustee Bailey indicated that the agenda has been reordered to include a
response to the Rockwood Delegations immediately following their presentations. The
response to the delegations regarding the Sir Isaac Brock 7/8 Feasibility Study will take
place as part of the item 13.
Trustee Borden moved, seconded by Trustee Fairbairn, that the agenda be
confirmed as amended.
The motion carried.
DECLARATIONS OF CONFLICT OF INTEREST
There were no declarations of conflict of interest.
APPROVAL OF THE MINUTES OF THE BOARD MEETINGS HELD MAY 28, 2013
AND JUNE 11, 2013
Trustee Waterston moved, seconded by Trustee Cooper, that the Minutes of the
Board meeting held May 28, 2013, the Minutes of the Committee of the Whole
meeting held immediately prior to the Board meeting and the minutes of the
Special Board meeting held June 11, 2013 be approved as printed.
The motion carried.
RATIFICATION OF BUSINESS TRANSACTED BY THE COMMITTEE OF THE
WHOLE IN CAMERA
Trustee Topping moved, seconded by Trustee Schieck, that the business
transacted by the Committee of the Whole in camera be now ratified by the
Board.
The motion carried.
MOTION TO RISE AND SIT IN COMMITTEE
Trustee Gohn moved, seconded by Trustee Topping, that the Board rise and sit
in Committee of the Whole, with the Chairperson presiding.
The motion carried.
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EVERYDAY HERO AWARD
Trustee Bailey reported that the Everyday Hero Award is bestowed on any
employee, group of employees or representatives from partner organizations (such as
bus drivers, crossing guards, community groups, etc.) to publicly recognize a significant
and outstanding act. The Award Ceremony for 2012-2013 was recently held, but it was
too late to include the recognition of Sarah Brake, an occasional bus driver with Stock
Transportation. Sarah is crediting with saving the life of one of our students from
Primrose PS.
Sarah was a spare driver covering for one of the regular drivers when the
incident occurred. Sarah responded quickly to a student on her bus who was choking.
After performing the Heimlich manoeuver three times on the choking student, the
student gasped and started breathing. Sarah radioed into base saying that the child
was okay, calmed the students and delivered all of the students to school.
The student was in attendance and presented a bouquet of flowers to Sarah. The
video clip from the Global news report that aired following the incident was shown.
On behalf of the Board, Trustee Topping, the Trustee liaison for Primrose PS,
presented an Everyday Hero Award to Sarah Brake.
DELEGATIONS
Rockwood Centennial School Transportation
1.
Patrick Robitaille
Mr. Patrick Robitaille addressed Trustees in support of postponing the
implementation of Board Policy 002-Transportation Eligibility in Rockwood. Mr.
Robitaille cited several safety and logistical concerns that would arise with the
discontinuation of the busing that has been in place since 2008 throughout the
construction on Highway 7 as a result of a cooperative agreement with the Municipality.
Mr. Robitaille asked Trustees to consider extending the bus service for another
year or until the new Rockwood school is built.
2.
Amy Umrysh
Ms. Amy Umrysh addressed Trustees on behalf of the Rockwood Centennial
Parent Council. She highlighted safety concerns pertaining to the Highway 7 corridor
and the changes in population and traffic volume in Rockwood. It was also reported that
the Ministry of Transportation will not approve the recommendations to reduce the
speed limit to 40 km/hr in the walking section of Highway 7; the installation of a flashing
school crossing sign; or, the placement of cement barriers on the roadway for the full
length of the bridge.
In addition Ms. Umrysh presented a comparison of walking
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distances for all Ontario School Boards and noted that the UGDSB (and the Wellington
Catholic District School Board) have the longest walking distance requirement (2.4 km)
in the province for grades 2 to 6, while the remainder of the school boards have an
established walking distance of 1.6 km
Ms. Umrysh asked the Board to maintain the current bussing status until the new
school is built in Rockwood, thereby protecting the safety of the students. She
presented a petition signed by 321 parents supporting the request.
In response to questions from Trustees, it was clarified that the local MPP, Ted
Arnott has been approached regarding the issue and the municipality has also made a
separate case to the MTO. Mayor Chris White was in the gallery and confirmed the
municipality’s committed to maintain the current level of subsidy for the busing until the
new school is built.
TRUSTEES’ REPONSE TO DELEGATIONS
Trustees asked for a staff response to the delegations.
Ms. Janice Wright, Superintendent of Finance, presented the background
information regarding the provision of transportation to Rockwood Centennial PS
children. The initial Board motion provided transportation to south Rockwood students
from September 2008 to June 2011, if the Township contributed $15,000/year. The
bridge construction was underway in June 2011 and not completed until the spring of
2013 and transportation was continued until June 2013. Ms. Wright explained that the
area had never been designated as hazardous. She then reviewed the hazardous
transportation eligibility criteria (SDTWDSTS Policy 031) for Rockwood Centennial PS.
It was indicated that there were sufficient gaps between traffic to allow for safe crossing
of Main Street and that no significant speed violations to the posted 50km/hr speed limit
were identified by the OPP. Sidewalks have been widened and are continuous, barrier
curbs have been installed and winter maintenance is provided by the Township. In
addition, an adult crossing guard will also be provided by the Township.
Ms. Wright also presented a chart outlining the discussions that took place in
October 2012 with representatives of the MTO, OPP, Guelph-Eramosa Township, the
Transportation Consortium, Public Health and UGDSB to address the identified
challenges. The recommendations, findings and next steps were reported.
In response to questions from Trustees, it was clarified that if the busing is
extended for the coming year, the Municipality will provide $15,000 to the consortium: if
not, the funds would be redirected to the provision of an adult crossing guard. In 2008,
there were 111 children being bused while today the number has grown to 225. The
cost to provide the equivalent of 2 busses is approximately $100,000-- $85,000 of which
would be paid by the UGDSB.
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Trustees spoke for and against the recommendation being made by the
delegations. Concern was expressed that parents would now drive these children to
school adding to traffic congestion along the route and in the drop off area. It was also
noted that students in other school communities face similar challenges along their
walking routes and that there is a need to remain equitable across the jurisdiction.
Some allowances had been made in Rockwood recognizing that improvements were
being made; however, the issues relate to road safety which is a municipal issue. The
view was also expressed that the situation in Rockwood would likely change once the
new school is built and the boundaries are known. Some concern was also expressed
regarding difficulty experienced by the community trying to get information from the
consortium.
Trustee Cooper moved that the Upper Grand District School Board continue to
provide busing for Grade 2 to 6 students to Rockwood Centennial until the
opening of the new Rockwood school and that the cost of this bus will continue to
be shared by the Township of Guelph Eramosa at an annual rate of $15,000.
Trustee Schieck requested a recorded vote, the result of which is as follows:
Yeah: Trustees Borden, Schieck, Gohn and Cooper
Nay: Trustees Busuttil, Topping, Fairbairn, Moziar, Waterston and Bailey
The motion was defeated.
Trustee Cooper moved that the Board direct staff to work with the Rockwood
Community and the Guelph/Eramosa Township to establish procedures and
protocols for the safety of children walking to school along Highway 7.
The motion carried.
Sir Isaac Brock Grade 7/8 Feasibility Study
1.
Renee Chumbley
Ms. Renee Chumbley addressed Trustees in favour of implementing grades 7/8
at Sir Isaac Brock PS. Ms. Chumbley expressed the belief that it is the staff within the
building who make a difference and that the staff in both schools will pull together using
the resources they are given to provide quality education for their children. She
highlighted the benefits she believed will result in keeping the SIB students at their
home school until the end of grade 8 including: better utilization of both schools, social
emotional improvements for many students by remaining in the same environment,
allowing siblings to remain together, walking to school, a single school to support
financially, and the ability to remain involved in their children’s school. Ms. Chumbley
also indicated that cost savings could be redirected to benefit other schools.
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2.
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Heather Staines
Ms. Heather Staines addressed Trustees representing Rickson Ridge parents
who have concerns about the expansion of the Sir Isaac Brock programs to include
grades 7 and 8. Their concerns include the projected enrolment numbers for both
schools, the lack of long-term planning, the narrow focus of the feasibility study and the
potential losses for Rickson Ridge PS, including the loss of a full rotary program. The
following options were then proposed for consideration:
1. Implement a South End Accommodation Review before making any
changes to Rickson Ridge and Sir Isaac Brock.
2. Wait until the Long Term Accommodation Plan takes place in 2015 before
making any changes to Rickson Ridge and Sir Isaac Brock.
3. Delay the decision until 2018 in order to confirm the projected enrolment
numbers.
4. Complete a boundary review of Jean Little in order to accommodate the
intermediate numbers needed at Rickson Ridge.
The delegation also asked that their school retain full classrooms that would
enable them to provide the programming and high school preparation they currently are
able to provide for intermediate students. If this is not done by retaining the status quo,
Ms. Staines asked that the classrooms be filled through one of the other options being
proposed.
TRUSTEES’ REPONSE TO DELEGATIONS
The delegations were advised the Sir Isaac Brock Feasibility Study will be
discussed under item 13. on the agenda.
PROGRAM COMMITTEE
A.
Minutes of June 4, 2013
Trustee Cooper moved that the Minutes of the Program Committee held June 4,
2013, be received and considered.
The motion carried.
Trustee Cooper moved the adoption of recommendations 1, 2, 3, 4, and 5 as
contained in the Minutes of the Program Committee held June 4, 2013.
The motion carried.
The motions are as follows:
THAT:
5.
the verbal Cadence Program Report be received.
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6.
7.
8.
9.
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the Draft Board Improvement Plan for Student Achievement 2013 be
received
the verbal Mental Health Update and Plans for 2013-2014 report be
received.
the OPSBA report be received.
the Student Trustee Report be received.
BUSINESS OPERATIONS COMMITTEE
A.
Minutes of June 11, 2013
Trustee Waterston moved that the Minutes of the Business Operations
Committee held June 11, 2013 be received and considered.
The motion carried.
Trustee Moziar requested that recommendations 1a), and 1b), c) d), and e) be
considered separately
Trustee Waterston moved the adoption of recommendations 2, 3, 4, 5, 6, 7 and 8
as contained in the Minutes of the Business Operations Committee, dated June
11, 2013.
The motion carried.
The motions are as follows:
2 a) Memo PLN:13-18 entitled “New Settlers Creek JK-8 RT Boundary
Review – Report #3” be received.
b) i. The Board approves Scenario 1 as described in Section 5.1 in
the report attached to memo PLN:13-1; and
ii. The JK-8 RT boundary for the new Settlers Creek school as outlined in
Map 1 of Appendix B, attached to memo PLN:13-18 “New Settlers Creek
JK-8 RT Boundary Review – Report 3,” effective September 2014 be
approved.
c) The Settlers Creek Development Area holding school assignment be
modified to reflect the holding of the Grade 7 students from the Settlers
Creek DA at East Garafraxa PS for the 2013/14 school year.
d) The classroom organizations be reviewed for East Garafraxa PS and
Montgomery Village PS at the start of September 2013 to reflect the
holding of Grade 7 students from the Settlers Creek DA at East Garafraxa
PS for 2013/14.
e) Effective June 30, 2014, the Settlers Creek DA status be dissolved and all
JK-8 RT students residing within the new Settlers Creek school boundary
attend the new school in September 2014.
3. a) The report entitled “FDK Renovations, Various Schools,” dated
June 11, 2013, “CP:13-10, be received.
Board Minutes – June 25, 2013
4.
5.
6.
7.
8.
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b) Staff be allowed flexibility when spending FDK Capital Funds for
the purposes of developing appropriate JK/K play areas, which may
include purchasing playground equipment with Board funds, as an
exemption to Board Policy #307 (Creative Playgrounds).
c) The Director approve the purchases of playground equipment
contemplated as part of the development of the JK/K play areas.
a) The report entitled “FDK Capital Project, Rockwood Centennial
Public School,” CP: 13-11, dated June 11, 2013, be received.
b) The “Project Description” for Rockwood Centennial Public School as
outlined in report CP:13-11, dated June 11, 2013, be approved.
c) Staff be directed to proceed to construct the project attached as Appendix
1, in report CP:13-11, dated June 11, 2013.
the report entitled “Custodians’ Green Initiative Award – 2013,” CP:13-12, dated
June 11, 2013, be received.
the report, Resignations and Retirements (Appendix A and B) dated June 11,
2013, be received.
the verbal Health and Safety Report be received.
Mr. Anthony D. Vander Schaaf be appointed to serve in the position of trustee
member on the board of the MacDonald Stewart Art Centre for the term ending
November 30, 2014
Trustee Waterston moved the adoption of and read recommendation 1 a), and
1b), c), d), and e).
Trustees spoke for and against the motion. Trustee Moziar requested a recorded
vote, the results of which are as follows:
1.
a) Memo PLN:13-17 entitled “Sir Isaac Brock PS Grade 7 & 8
Feasibility Study – Report #2,” dated June 11, 2013, be received.
Yeah:
Trustees Busuttil, Topping, Schieck, Borden, Bailey, Waterston,
Cooper, Moziar, Gohn and Fairbairn.
The motion carried.
1.
b) The program at Sir Isaac Brock PS be expanded from JK-6 to JK-8
effective September 2015.
c) The JK-8 attendance area boundary for Sir Isaac Brock PS, as outlined
on Map 1 of Appendix B of PLN 13-17, be approved with an
implementation date of September 2015.
d) The JK-8 attendance area boundary for Rickson Ridge PS, as outlined
on Map 2 of Appendix B of PLN 13017, be approved with an
implementation date of September 2015.
e) For the 2015/16 school year, Grade 8 students who reside within the
Sir Isaac Brock JK-8 boundary, be grandparented at Rickson Ridge PS
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Yeah: Trustees Schieck, Borden Topping, Bailey, Waterston, Cooper, Gohn
and Fairbairn
Nay: Trustees Busuttil and Moziar
The motion carried.
B.
Announcement
Dr. Martha Rogers, Director of Education reported that earlier this evening the
following Elementary Principal Transfers were announced
Name
Kirk Runciman
Curt McQueen
Denise Heaslip
From
Kortright Hills P.S.
Victoria Cross P.S.
Hyland Heights E.S.
To
Zaduk Place
Lee Street
Settler’s Creek
SPECIAL EDUCATION ADVISORY COMMITTEE
A.
Minutes of June 12, 2013
Trustee Fairbairn moved that the Minutes of the Special Education Advisory
Committee (SEAC) held June 12, 2013 be received.
The motion carried.
Trustee Fairbairn noted there was a minority report tabled at that meeting. In
accordance with the By-law, the minority report will be brought forward and presented at
the same time as the Special Education Report and the Special Education Plan
sometime in July.
POLICY MANAGEMENT COMMITTEE
A.
Minutes of June 4, 2013
Trustee Gohn moved that the Minutes of the Policy Management Committee held
June 4, 2013 be received and considered.
The motion carried.
Trustee Borden requested that item B, Policy 503 – Safe Schools, be considered
separately.
Trustee Gohn moved the adoption of recommendation 1 as contained in the
Minutes of the Policy Management Committee, dated May 7, 2013.
The motion carried.
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115
The motion is as follows:
THAT the Board approve:
1.
a) Policy 708 Allowable Expenditures,
b) Policy 707 Reimbursement of Trustee Expenses,
c) Policy 701 Reimbursement of Employee Expenses, as amended,
d) Policy 706 Corporate Credit Card, as amended
e) Policy 302 Purchasing, as amended, and
f) Policy 102 School Generated Funds
B.
Policy 503 – Safe Schools
Trustee Borden reported the recommendation to adopt Policy 503 – Safe
Schools was deferred pending completion of the By-law review. During the review the
sub-committee ensured the equitable treatment of delegations and guests to the Board.
It is recommended that up to 10 minutes be allowed for all presentations, including the
appeal of an administrative decision. To bring the policy in line with the revised Bylaws, amendments to the Safe Schools Procedures Manual 503-A: 13.01.2, 13.11,2,
and 14.13.2 (third bullet point) changing the time allotment for presentations from “…up
to (5) five minutes…” to “…up to (10) minutes…” was required.
Trustee Gohn moved the adoption of Policy 503- Safe Schools as amended.
The motion carried.
INTERIM REPORT OF THE ENVIRONMENTAL MANAGEMENT COMMITTEE
Mr. Carlo Zen, Assistant Superintendent of Education and Ms. Tracey Lindsay,
Principal of Program, introduced and reviewed the Interim Report of the Environmental
Education and Management Committee (EEMC) including the EEMC Committee
Membership (Appendix A), the Environmental Education School Resource Kit
(Appendix B) and the EEMC System Input (Appendix C). It was explained that the
committee was charged with the task of developing a vision and recommendations to
guide the development of a board-wide action plan to support the UGDSB Policy # 210.
A board-wide survey was conducted of school and board departments capturing current
initiatives, aspirational initiatives, as well as gaining an understanding of existing
partnerships related to environmental responsibility. The committee has begun the
work of identifying short-term and long-term goals to achieve the proposed vision. A
final report and action plan will be submitted for consideration by the Board by January
31, 2014.
Trustee Busuttil moved
THAT:
1. the report entitled: Interim Report of the Environmental Education and
Management Committee (EEMC) 2013 25 06 be received.
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116
2. The Upper Grand District School Board approve the following vision
statement to complement the Environmental Education and Management
Policy #210:
“By the 2017-18 school year, the Upper Grand District School Board will
be a community leader in environmental stewardship and sustainability.
Students and staff in all schools and board departments will work together
and with our community partners to become environmentally responsible
citizens in a safe, healthy and sustainable environment. We will do this
through informed decision-making and by dedicating resources to the
delivery of integrated environmental curriculum and programs, and in
support of environmentally appropriate behavior and operational
practices.”
3. The UGDSB develop a comprehensive communication plan to celebrate the
successful practices and activities in the UGDSB and its schools and to
provide ongoing updates as effective practices are successfully implemented.
4. To continue with the Environmental Education and Management Committee
to develop, monitor, guide and amend the board action plan as required.
5. The EEMC provide a final report and action plan by January 3, 2014.
The motion carried.
Trustee Borden suggested that, as an Environmental Committee in some form
will be ongoing, that it be added to the committee list requiring trustee appointments that
is presented annually at the Board’s organizational meeting. He also suggested that
consideration could be given to incorporating the EEMC vision in the guiding principles
for the budget.
It was clarified that the current EEMC will establish an overall framework
including the suggested direction and composition of a standing committee to carry on
the work. Details are not yet defined and will likely be included in the final report to the
board being brought forward in January 2014.
In response to questions from Trustees, it was explained that at the school level,
many initiatives are in place to educate students and assist with attitudinal change
regarding environmental initiatives such as the importance of waste reduction.
ENERGY ACT REPORT
Mr. Paul Scinocca, PDS Project Consulting Ltd., introduced and reviewed the
report entitled, Ontario Green Energy Reporting,” dated June 25, 2013.
Ontario Regulation 397/11, “Energy Conservation and Demand Management
Plans” was provided as Appendix A. This regulation requires school boards to report
and make public the 2011 energy consumption and green house gas emission data by
July 1, 2013; to update annual energy consumption and green house gas data and
develop and make public an energy conservation plan by July 1, 2014; and, to report
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energy consumption data annually and update plans every 5 years.
The Energy Consumption and Green House Gas Emission Template (abridged)
for the 2011/2012 school year was provided as Appendix B. It summarizes the energy
performance and consumption data, will be submitted as required by the Ontario
Regulation 397/11 and will be made public on the Board’s website. Caution was
expressed that the information provided is raw data.
Mr. Scinocca presented graphs illustrating the Board’s natural gas and electrical
usage and highlighted some successes, challenges and opportunities.
In response to questions from Trustees, it was clarified that the information will
be posted on the UGDSB website and also shared across the system and that hard
copies will be made available on request. It is not yet known how the Ministry of Energy
will make the information available.
A plan will be developed that will incorporate goals and deadlines, etc. It was
noted the information could perhaps be brought forward to the Environmental
Committee through a staff-led operating sub-committee as one source of information to
use as part of achieving overall system change. Mr. Scinocca also indicated that each
school and board facility will be examined to determine if there are ways in which to
improve their operation and energy efficiency.
Trustee Cooper moved that the report entitled, “Ontario Green Energy
Reporting,” CP:13-13, dated June 25, 2013, be received.
The motion carried.
BUDGET COMMITTEE REPORT
Trustee Fairbairn reported that the Board met as the Budget Committee earlier
this evening.
Trustee Fairbairn moved THAT:
1. the Budget for the period September 1, 2013 to August 31, 2014 be approved in
the amount of $329,510,771 as provided for under Section 231 of the Education
Act.
2. the proposed Capital Budget in the amount of $68,008,570 be approved. This
includes Debt Repayment, Amortization Expense, Full Day Kindergarten, New
Schools, School Renewal Projects, School Condition Improvement and
Temporary Instructional space.
3. the Board designate $0 from Non-Classroom Operating Budget for the purpose
of acquiring those school sites eligible to be funded through the Education
Development Charges By-Law, as there are insufficient funds in NonClassroom.
The motion carried.
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118
Trustee Bailey extended thanks to Superintendent Wright and her staff as well as
Senior Administration and system leaders for formulating a balanced budget during
difficult times.
RESIGNATIONS AND RETIREMENTS
Ms. Jennifer Rose, Executive Officer of Human Resources, introduced and
reviewed the report, “Resignations and Retirements,” dated June 25, 2013, as
distributed at the meeting.
Trustee Schieck extended thanks to the long service employees and moved that
the report, “Resignations and Retirements,” dated June 25, 2013 (Appendix A
and B) be received.
The motion carried.
9.
SUMMER MEETING SCHEDULE
Trustee Borden moved THAT:
a) at the conclusion of the Board Meeting on June 25, 2013, the Board adjourn
its regular meetings until Tuesday, August 27, 2013.
b) the Standing Committees adjourn for the summer period and resume as
scheduled in September 2013.
c) for the period July and August 2013, the Negotiations Steering Committee be
empowered to deal with matters concerning negotiations and grievances, on
the understanding that, if it is warranted, in the opinion of the Chair or ViceChair, a Special Board Meeting is called.
d) For the period July and August 2013, the Chairs’ Committee be empowered
to deal with matters, as required, if a quorum (either in person or using “audio
only” teleconferencing) is not available to participate in a Special Board
Meeting, and
e) The Director of Education, in consultation with the Chair or Vice-Chair of the
Board, be authorized to deal with municipal by-laws, zone-changes and
subdivision plans that may be submitted to the Board during the months of
July and August 2013.
The motion carried.
BOARD CORRESPONDENCE
Trustee Bailey presented a written report of correspondence received during the
past month.
Trustee Moziar noted a recent letter mailed to all Trustees by a parent. Trustees
requested that Chair Bailey send an acknowledgement in reply.
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119
Trustee Borden moved that the Board Correspondence dated June 25, 2013 be
received.
The motion carried.
TRUSTEE QUESTIONS AND REPORTS
Cadence Graduation
Trustee Fairbairn reported on the recent Cadence Program Graduation he
attended along with Trustee Bailey.
Presentation by the Ontario Association of Veterinary Technicians
Trustee Moziar report on her attendance at a recent presentation at Edward
Johnson PS. Representatives of the Ontario Association of Veterinary Technicians
provided a valuable message to students regarding what to do if confronted by a fierce
dog.
The Fair and Open Tendering Act
A letter addressed to Director Rogers from the Christian Labour Association of
Canada (CLAC) and the Progressive Contractors Association of Canada (PCA) was
distributed at the meeting. The groups are concerned about situations that exist in
some areas that could threaten the ability of public employers such as school boards
and municipalities to openly tender construction projects to all eligible contractors in the
Region. The issue is that an employer who is certified by an affiliated union as a
construction employer under the Labour Relations Act, 1995, is automatically bound to
the provincial-wide collective agreement and many of these provincial agreements
contain requirements that any work that is contracted out must be performed by a
contractor who has been organized by the same union. A solution is being proposed in
Bill 73, the Fair and Open Tendering Act and will ensure that school boards and
municipalities are not considered construction employers and that all workers and
contractors are able to bid and work on large, publicly funded construction projects.
Green Legacy Program
Trustee Borden updated Trustees on attempts to bring the Green Legacy
Program into the Dufferin area. Ms. Connie Bender, a curriculum leader and the Forest
Manager of Dufferin are initiating dialogue with representatives of the Green Legacy
Program in Wellington.
OFSSA Bulletin
Trustee Bailey circulated the Spring 2013 edition of the Ontario Federation of
School Athletic Associations Bulletin. The successes of many schools within the
UGDSB are recognized in the publication.
Library Chair
Trustee Bailey thanked Trustees for their donations to date for the purchase of a
library chair for the Ashlynne Rayner Memorial Library. Anyone still wishing to donate
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120
was asked to contact Trustee Bailey.
Education Week Photos
Trustee Bailey reported that he has the photos for distribution to Trustees who
attended the Education Week Opening at Westside SS.
Completion of Term as Student Trustee
Trustee Bailey reported that Student Trustee Emileigh Sampson ends her term
this evening and thanked her for the fine work she has done over the past two years.
Trustee Bailey acknowledged Emileigh’s leadership and presented her with a
small gift of appreciation on behalf of the Board. He encouraged her to seek out a
leadership role in her future endeavours and wished her much success at the University
of Ottawa.
DATES OF FUTURE MEETINGS
Trustee Moziar moved that the August and September 2013 schedule for Board
and Standing Committee Meetings be approved as follows:
i.
Program Committee – no meeting
ii.
Business Operations – September 10, 2013
iii.
Regular Board Meetings – August 27 and September 24, 2013
The motion carried.
The list of dates of future meetings was reviewed and the following additions and
changes were noted:
Thursday, September 12, 2013 - State of the System, Lakeside Church,
Refreshments at 8:00 a.m., start at 8:30 a.m.
Friday, September 20, 2013
- Supervised Alternative Learning (SAL),
Centre Peel, 8:00 a.m.
Monday, September 23, 2013 - Learning Foundation, Room 8, 5:30 p.m.
The remainder of the meetings are as follows:
Tuesday, July 9, 2013
-
Thursday, August 29, 2103
-
Tuesday, September 10, 2013
-
Wednesday, September 11, 2013
-
Tuesday, September 17, 2013
-
Tuesday, September 17, 2013
-
Special Board Meeting, Board Room,
7:00 p.m.
New Teacher Orientation, Lakeside
Church, 8:30 a.m. to noon
Policy Management Committee,
Board Room, 3:00 p.m.
Special Education Advisory Committee,
Board Room,7:00 p.m.
Chairs’ Committee,
Trustees’ Lounge, 4:00 p.m.
Audit Committee, Room 9,
5:00 p.m. – 7:00 p.m.
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121
Wednesday, September 25, 2013
Wednesday, September 25, 2013
-
Supervised Alternative Learning (SAL),
Guelph, 9:00 a.m.
Supervised Alternative Learning (SAL)
Wellington Heights, 9:00 a.m.
August 26 & 27, 2013
Learning Fair
White Oaks Conference Centre
Niagara-on-the-Lake
Friday, September 13, 2012
Deadline for Submission of 2012-2013 Expense Claims
(up to and including August 31, 2013)
Trustee Moziar moved that the Dates of Future Meetings dated June 25, 2013 be
received.
The motion carried.
MOTION TO RISE AND REPORT TO THE BOARD
Trustee Fairbairn moved that the Committee of the Whole rise and report to the
Board.
The motion carried.
RATIFICATION OF BUSINESS
Trustee Topping moved, seconded by Trustee Schieck, that the business
transacted by the Committee of the Whole be now ratified by the Board.
The motion carried.
ADJOURNMENT
Trustee Waterston moved, Seconded by Trustee Borden, that the Board adjourn
and this meeting now close at 10:25 p.m.
The motion carried.