UPPER GRAND DISTRICT SCHOOL BOARD
BOARD MEETING – TUESDAY, MARCH 29, 2011
AGENDA
Boardroom – 7:00 p.m.
1.
OPENING PRAYER OR READING –Trustee Moziar
2.
CONDOLENCES
3.
GOOD NEWS
4.
CONFIRMATION OF THE AGENDA
Moved by __________________________________
Moved that the agenda be confirmed as printed.
5.
DECLARATIONS OF CONFLICT OF INTEREST
6.
APPROVAL OF THE MINUTES OF THE BOARD MEETING HELD,
FEBRUARY 22, 2011
Moved by ________________, Seconded by _________________,
THAT the Minutes of the Board meeting held February 22, 2011 and the
Minutes of the Committee of the Whole meeting held immediately prior to
the Board meeting, be approved as printed.
7.
RATIFICATION OF BUSINESS TRANSACTED BY THE COMMITTEE
OF THE WHOLE IN CAMERA
Moved by _________________, Seconded by _________________,
THAT the business transacted by the Committee of the Whole in camera
be now ratified by the Board.
8.
MOTION TO RISE AND SIT IN COMMITTEE
Moved by _____________________________
THAT the Board rise and sit in Committee of the Whole, with the
Chairperson presiding.
Board Agenda – March 29, 2011
9.
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2
PROGRAM COMMITTEE
A. Minutes of March 1, 2011
Moved by _____________________________
THAT:
1.
the Student Success presentation be received.
2.
the Specialist High Skills Major presentation be received
3.
the Continuing Education presentation be received.
4.
a) the report entitled, “February 2011 OPSBA Board of Directors
Meeting” be received;
b) the Board direct the Chair to send a letter to OPSBA to thank them
for their initiative and attention to the development of a 3rd party
Before and After School “template” under the provinces Early
Learning Initiative. Further, that the Chair articulate our request
that OPSBA also monitor the process for engaging 3rd party
providers. In particular, our Board is sensitive to the ability of our
smaller child care operators, with less capacity than the larger
operators, to be successful in any process.
c) i. the Upper Grand DSB approve the Children and Youth Mental
Health Statement of Intent
ii. the Upper Grand DSB become a supportive member of the
Coalition for Children and Youth Mental Health
iii. the Ontario Public School Board Association represent our
Board at the provincial meetings
d) the Accessibility Committee provide comment to the Board Chair
and that our comments and concerns be forwarded to OPSBA as
part of their consultation process; and,
e) the Chair be directed to send a letter to our MPs and MPPs
outlining the impact that the withdrawal of federal support with the
new Canadians support program will have on our communities,
families and children learning in our system.
5.
the Student Trustee presentation be received.
10.
BUSINESS OPERATIONS COMMITTEE REPORT
A.
Minutes of March 8, 2011
Moved by _____________________________
THAT:
1.
a) the report entitled “Housekeeping Boundary Changes (Guelph)”
dated March 8, 2011 be received.
Board Agenda – March 29, 2011
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3
b) the 7/8 boundaries for King George PS and Waverley Dr. PS be
approved as shown in Appendix A, Maps 2 and 3, effective
September 2011.
2. the verbal presentation regarding Student Transportation be received.
3. the verbal Operations Group presentation be received.
4.
a) the report, “Retirements” dated March 8, 2011 be received; and,
b) the Board approve the Executive Officer of Human Resources’
decisions as outlined in the report “Retirements,” dated March 8,
2011 (Appendix A).
5. the verbal report on Health and Safety, as presented by Ms. J. Rose,
Executive Officer of Human Resources, be received as information.
6.
a) the March 8, 2011 report from the Ad Hoc Committee entitled
“Technology for Trustees,” be received.
b) Trustees complete the attached survey and return it to the Board
Chair by March 22nd.
c) the Ad Hoc Committee prepare a report to Board for the March 29th
Board Meeting.
B. Technology for Trustees - Ad Hoc Committee Report
11.
CHAIRS’ COMMITTEE REPORT
A. Minutes of March 8, 2011
Moved by _____________________________
1.
2.
3.
4.
That the monthly financial statement as of February 28, 2011 be
received.
The report Finance #2011-05 entitled, “Preparation of the 20112012 Budget” be received.
The report entitled, “Governance of the Upper Grand District School
Board,” be received.
The Board Chair be directed to write the Ministry to support
attendance remuneration for Trustees to sit on the Student
Discipline Committee.
12.
TRUSTEE ORIENTATION:
1.
Parent Involvement Committee
2.
Finance Department
13.
EVERYDAY HERO AWARDS
Moved by ______________________________
THAT Trustees __________ and _____________ be appointed to the
Everyday Hero Awards Judging Committee.
Board Agenda – March 29, 2011
14.
RESIGNATIONS AND APPOINTMENTS
15.
BOARD CORRESPONDENCE
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4
Moved by ______________________________
THAT the Board Correspondence dated March 29, 2011, be received.
16.
TRUSTEE QUESTIONS AND REPORTS
17.
DATES OF FUTURE MEETINGS
Moved by _____________________________
THAT the April 2011 schedule for Board and Standing Committee
Meetings be approved as follows:
i. Program Committee be held on Tuesday, April 5, 2011
ii. Business Operations be held on Tuesday, April 12, 2011
iii. Board Meeting be held on Tuesday, April 26, 2011
Moved by _____________________________
THAT the Dates of Future Meetings dated March 29, 2011 be received.
18.
MOTION TO RISE AND REPORT TO THE BOARD
Moved by ______________________________
Moved that the Committee of the Whole rise and report to the Board.
19.
RATIFICATION OF BUSINESS
Moved by ________________ Seconded by ______________
THAT the business transacted by the Committee of the Whole be now
ratified by the Board.
20.
ADJOURNMENT
Moved by _______________ Seconded by ___________________
THAT the Board adjourn and this meeting now close at XXX pm.