National Solicitation Plan for I-BPAs - updated 11-4-2015
Equipment Category
FY
2012
National
Bus, Crew Carrier
Clerical Support Unit
Communications Trailer
GIS Unit
Helicopter Operations Support Trailer
Refrigerated Trailer (Regional in 2013)
Regional
Heavy Equipment with Water:
Solicitation Year for Incident Blanket Purchase Agreements
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
FY
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
R
RR
R
RR
R
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
R
RR
RR
RR
Pumper Cat
Skidgine
Softtrack
Refrigerated Trailer (Regional in 2013)
Water Handling Equipment:
Engine
Water Tender (Support)
Water Tender (Tactical)
Weed Washing Unit
Clerical Support Unit (National in 2014)
Faller Module (Single and Module)
Heavy Equipment:
RR
R
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
RR
Dozer
Tractor Plow
Excavator
Transport
Mechanic with Service Truck
Tent and Canopy
Gray Water Truck
Handwashing Station, Trailer Mounted
Potable Water Truck
Mobile Laundry
Toilet, Portable
Toilet, Portable, Wheelchair Accessible
Handwashing Station, Portable
Total Items/year
Regional Solicitations/year
National Solicitations/year
Local (see Exhibit B)
Fuel Tender
Helicopter Operations Support Trailer
Vehicle with Driver (includes Passenger
Vehicles and Trucks)
Chipper
Miscellaneous Heavy Equipment:
R
RR
RR
RR
R
R
RR
RR
RR
RR
RR
RR
6
3
0
X
X
8
4
0
12
4
5
6
3
0
8
4
0
7
4
0
6
3
0
13
4
5
7
4
0
R
RR
RR
R
RR
RR
R
R
RR
RR
6
3
0
8
4
5
7
4
0
RR
RR
RR
RR
Feller Buncher
Mulcher/Masticator (Boom Mounted)
Strip Mulcher/Masticator
Road Grader
Skidder
Color Legend:
2013
2014
2015
Computers - The Agency will use commercial procedures, or establish a Regional or Local BPA.
R - Resolicitation
RR - on-going
solicitation cycle
Local I-BPAs are optional & solicited at the discretion of each region; therefore, not counted or recognized as a part of the national workload.
Trailers (Clerical Support Unit, Communications Trailer, GIS Unit, and Helicopter Operations Support Trailer) - all trailers were moved from Local and Regional
to a National solicitation in 2014, and now done by ISB.
Generic Template is also supported in VIPR as a Local solicitation template. The Generic template can be used to acquire other resources as identified on the
Equipment and Method of Hire National Standards Chart, Exhibit 23 in the Interagency Incident Business Management Handbook.
National Solicitation Plan for I-BPAs
Exhibit A
Following are equipment, services, and supplies that were discussed as candidates for solicitation on a national or regional basis, but deemed more
appropriate for procurement on the local level. Most items are either readily available commercially, available from the cache, or not used often enough to
warrant a formal competition. The gamut of procurement tools are available to buy or rent necessary items: credit cards, BPAs, EERAs (Incident-only), etc.
The recommended method of procurement is stated below. Competition in compliance with the FAR is not precluded if a unit so chooses. If your
Geographic Area uses large quantities of these items, it may be beneficial to solicit for them. If doing preseason, use template in VIPR. If a national
solicitation template with national specifications is available it must be used regardless of the procurement method. The Method of Hire (MOH) must be
followed in all cases, per IIBMH Chapter 20.
Equipment Category
Recommended
Procurement Method
Air Conditioners
Purchase Card
Ambulance
EERA
All Terrain Vehicles - 4-Wheel, 6-Wheel
EERA or Generic Template
or Purchase Card
Backhoe
EERA or Generic Template
EERA or Generic Template
or Purchase Card
Boat
EERA
Briefing Area Package
Purchase Card
Bus, Coach
EERA or Generic Template
or Purchase Card
Bus, Shuttle
EERA or Purchase Card
Caterer, Mobile
EERA
Chainsaw Repair Unit/Small Engine Repair
EERA or Generic Template
or Purchase Card
Aircraft Rescue and Firefighting Apparatus
Chipper
EERA or Purchase Card
EERA or Purchase Card or
Local I-BPA
Computer & Printers
EERA or Purchase Card or
Regional BPA
Copier
EERA or Generic Template
or Purchase Card
Crew, Camp
Not applicable
Crew, Strike Team
Not applicable
Crew, Suppression Type II
Not applicable
Engine Strike Team
Not applicable
Fax Machine
EERA or Generic Template
or Purchase Card
Feller Buncher
EERA or Local I-BPA
Forklift
Purchase Card
Chair, folding
Justification
Use the Purchase Card when not ordered as an optional item in the Tents/Canopies solicitation.
Use the Incident-only EERA when not obtained through cooperative agreements with county or
rural VFDs.
These are commercially available. Competition is set in the marketplace. If no commercial
vendors are available and renting from individuals use the Incident-only EERA. If doing
preseason, use the Generic template in VIPR.
Refer to NWCG Memorandum #0370-2010 for requirements. If doing preseason, include
those requirements in the Generic template in VIPR.
http://www.nwcg.gov/general/memos/nwcg-037-2010.pdf
2
If renting from a rental company use the Purchase Card. If renting from a construction
company or an individual use the Incident-only EERA.
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA).
1
These are commercially available. Competition is set in the marketplace.
No special specifications are needed. They are available in the commercial marketplace. They
are mainly used for one way transportation and not needed to stay with crews. Commercial
rates are available. If doing preseason, use the Generic template in VIPR and follow the
MOH.
These are not used by all Regions. If doing preseason, use the Generic template in VIPR
and follow the MOH.
For all federal incidents where less than 150 people per meal will be fed, an incident-only EERA
may be used.*
These are commercially available. Competition is set in the marketplace. If no commercial
vendors are available and renting from individuals use the Incident-only EERA. If doing
preseason, use the Generic template in VIPR.
5
These are available in the cache. If the cache supply is depleted, coordinate with cache on
desired course of action (rent or purchase). Equipment Lease or Purchase analysis is
recommended (see FAR 7.4).
Specifications have been developed. If doing preseason, use the Chipper template in VIPR.
If needed preseason do a local I-BPA using the Generic template (specifications are available
beginning in 2013). Short Term solution for 2012: Establish a BPA using the SF-1449, obtain
commercial price lists from local and/or known vendors; once an incident occurs and a resource
order is placed, a procurement official may order the computer/resources commercially and pay
with a purchase card.
These are commercially available. Competition is set in the marketplace. If no commercial
vendors are available and renting from individuals use the Incident-only EERA. If doing
preseason, use the Generic template in VIPR.
Job Corps students and Tribal crews are utilized as camp crews whenever possible. Otherwise,
local people are hired as an AD.
R6 is the only region that utilizes this resource. Encourage competition within R6.
Crews can be obtained on the national contracts. R6 is the only region that does a joint
solicitation for this resource.
R6 is the only region that utilizes this resource. Encourage competition within R6.
3
This equipment is available for rent from commercial vendors. However, it may be more cost
advantageous to purchase this item. Equipment Lease or Purchase analysis is recommended
(see FAR 7.4).
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA). If doing preseason, use the Miscellaneous Heavy
Equipment template in VIPR.
1
Forwarder
EERA
Front End Loader
EERA or Purchase Card
These are commercially available. Competition is set in the marketplace.
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA).
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA).
Fuel Tender (non-aviation)
Local I-BPA
Specifications have been developed. If doing preseason, use template in VIPR.
Generator
Purchase Card
1
4
These are commercially available. Competition is set in the marketplace.
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA).
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA).
4
Golf Cart
EERA or Purchase Card
Hazmat Unit
EERA
National Solicitation Plan for I-BPAs
Exhibit A
Equipment Category
Recommended
Procurement Method
Justification
This equipment is available for rent from commercial vendors. However, it may be more cost
advantageous to purchase this item. Equipment Lease or Purchase analysis is recommended
(see FAR 7.4).
3
Heater
Purchase Card
Internet Services
Lighting (Light Towers)
Purchase Card, BPA, or
EERA
Purchase Card
Mulcher/Masticator
EERA or Local I-BPA
Medical Equipment (Line EMT w/ Medical Kit) EERA
There are several factors to consider when acquiring internet services. The need may be for
commercial internet service or due to location the need may require satellite internet. Options:
Rent through commercial provider servicing local area, use Local or Regional BPA, or acquire
an internet service data package for government-owned equipment. Another option that may be
available is an incident-only EERA with a trailer (GIS, Helicopter Operations Support, or
Communications) vendor if they have the ability to provide that level of service.
1
These are commercially available. Competition is set in the marketplace.
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA). If doing preseason, use the Miscellaneous Heavy
Equipment template in VIPR. Two resource categories to choose from:
Mulcher/Masticator (Boom Mounted) and Strip Mulcher/Masticator.
National specifications will not be developed at this time, or for the forseeable future. Units shall
use an Incident-only EERA if they cannot get agency personnel. As of 2012, this item is being
followed up with the Incident Emergency Medical Subcommittee and Risk Management
Committee for resolution.
3
These are commercially available. Competition is set in the marketplace. If no commercial
vendors are available and renting from individuals use the Incident-Only EERA. This item is
used frequently by most regions.
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA).
3
This equipment is available for rent from commercial vendors. However, it may be more cost
advantageous to purchase this item. Equipment Lease or Purchase analysis is recommended
Office, Modular
EERA
Pack String
EERA
Pallet Jack
Purchase Card
Pump, Fire (portable)
Refuse Collection
Not applicable
Purchase Card or BPA
Road Grader
EERA or Local I-BPA
These items are available in the cache so are not frequently rented.
This is often regulated and only has one vendor in the area.
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA). If doing preseason, use the Miscellaneous Heavy
Equipment template in VIPR.
Satellite Kit
Pending
The Incident Based Automation Group is looking at these and possibly doing a national contract.
Satellite Phone
Pending
Skidder
EERA or Local I-BPA
Sleeper Unit, Mobile
EERA or Generic Template
Spill Kit
Purchase Card
Table
Purchase Card
The Incident Based Automation Group is looking at these and possibly doing a national contract.
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA). If doing preseason, use the Miscellaneous Heavy
Equipment template in VIPR.
Only one Region is using this template; Region has agreed to use the Generic template for
future needs following the MOH in the IIBMH.
5
These are available in the cache. If the cache supply is depleted, coordinate with cache on
desired course of action (rent or purchase). Equipment Lease or Purchase analysis is
recommended (see FAR 7.4).
5
These are available in the cache. If the cache supply is depleted, coordinate with cache on
desired course of action (rent or purchase). Equipment Lease or Purchase analysis is
Tank, Portable (Water Storage)
EERA or Purchase Card
Tractor, Truck
Purchase Card
Traffic Control Equipment
Purchase Card
Trailer, Cargo
EERA or Purchase Card
Transportation, Stock
EERA or Purchase Card
Truck, Dump
EERA or Purchase Card
Van, Box
EERA or Purchase Card
Vehicle, Rental (TO BE REVISTED)
Vehicle, w/driver
Local BPA or GSA RSVP
EERA or Local I-BPA
Small ones are available in the cache. If not, procure or use an Incident-only EERA.
These are usually used for cache vans. Some caches already have contracts for this service. It
can be procured commercially and locally.
Some regions have a cache of this equipment. If not, it can be obtained from local road
departments or rented commercially.
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA).
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA).
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA).
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial
means (or Incident-only EERA).
Use the GSA RSVP contract that allows use off-road. Can also use purchase card or Incidentonly EERA. If doing preseason, suggest Region's establish a Regional BPA.
Specifications have been developed. If doing preseason, use template in VIPR.
Justifications
1
These are commercially available. Competition is set in the marketplace.
2
These are commercially available. Competition is set in the marketplace. If no commercial vendors are available and renting from individuals use the Incident-only EERA.
This equipment is available for rent from commercial vendors. However, it may be more cost advantageous to purchase this item. Equipment Lease or Purchase analysis
3
4
This item is very specialized and/or used infrequently. If needed, acquire through commercial means (or Incident-only EERA).
These are available in the cache. If the cache supply is depleted, coordinate with cache on desired course of action (rent or purchase). Equipment Lease or Purchase
analysis is recommended (see FAR 7.4).
5
All items highlighted above in yellow are available as a Local I-BPAs in VIPR. All equipment categories highlighted will have a template with standard specifications; all
other equipment will use a Generic I-BPA template. MOH must be followed for all.
*Units are strongly encouraged to work with the Contracting Officer for the National Mobile Food Services contract for their CWN needs; at a minimum the national
specifications should be used. All-risk incidents: The national contract was written for the wildland firefighter (i.e., high calorie meals for adults performing arduous duties)
and meals may be excessive for all-risk incidents. If this is the case, the national contract could be modified on a case-by-case basis for those situations requiring a lower
calorie meal. Incident Management Team personnel must do this in coordination with the CO for the national contract.