Upper Grand District School Board
Board Meeting
Tuesday, November 25, 2014
Agenda
Boardroom – 7:00 p.m.
1.
Opening Prayer or Reading
2.
Condolences
3.
Good News
4.
Confirmation of Agenda
Moved by ________________, Seconded by _________________,
That the agenda be confirmed as printed.
5.
Declarations of Conflict of Interest
6.
Approval of the Minutes of the Board Meeting Held October
28, 2014
Moved by ________________, Seconded by _________________,
That the minutes of the Board meeting held October 28, 2014, be
approved as printed.
7.
Ratification of Business Transacted by the Committee of
the Whole In Camera
Moved by _________________, Seconded by _________________,
That the business transacted by the Committee of the Whole In Camera
be now ratified by the Board.
8.
Motion to Rise and Sit in Committee
Moved by ______________, Seconded by _________________,
That the Board rise and sit in Committee of the Whole, with the
Chairperson presiding.
Board Agenda, November 25, 2014
9.
Page 2 of 5
Program Committee
Minutes of November 4, 2014
Moved by: ___________________________
That:
The minutes of the Program Committee meeting held November 4, 2014
be received and considered.
Moved by: ___________________________
That:
10.
1.
The verbal report from Student Trustees be received.
2.
The verbal report on Mental Health be received.
3.
The verbal report on Equity Initiatives be received.
4.
The verbal report on SWST be received.
Business Operations Committee
Minutes of November 11, 2014
Moved by: ___________________________
That:
The minutes of the Business Operations Committee meeting held
November 11, 2014 be received and considered.
Moved by __________________________
That:
1.
a)
The report entitled “New East Guelph Public School
(Couling Crescent), Building Project Report” dated
November 11th, 2014, CP:14-06, be received.
b)
A new school on the East Guelph (Couling Crescent) site be
constructed to accommodate a 495 pupil place JK-8 program
and open as soon as possible.
c)
The “New East Guelph Public School (Couling Crescent),
Building Project Report” attached as Appendix A, dated
November 11th, 2014, CP:14-06, be approved.
Board Agenda, November 25, 2014
11.
Page 3 of 5
d)
The school be approved as a modified repeat design based
on the floor plans for Ecole Arbour Vista PS, and that
accordingly Hossack and Associates Architects be appointed
as the Project Architect.
e)
The Building Committee required by Policy 309 be replaced by
a User Advisory Committee to provide consultation with the
school and community in the same manner as was approved
for the new school in the FDK Capital Plan.
2.
The report entitled “Renewal Projects (2014/2015)”, CP:14-04,
dated November 11th, 2014, be received.
3.
The Report: Annual Investment Report dated November 11, 2014
be received.
4.
The Report Trustee Expenses dated November 11, 2014 be
received.
5.
The report “Resignations and Retirements” dated November 11,
2014 be received, with thanks.
6.
Trustee Schieck moved that the verbal report on Health and Safety
be received, with thanks.
Special Education Advisory Committee
Minutes of November 12, 2014
Moved by ______________________________
That:
The minutes of the Special Education Advisory Committee meeting
November 12, 2014 be received and considered.
12.
Policy Management Committee
Minutes of November 12, 2014
Moved by ______________________________
That the minutes of the Policy Management Committee meeting
November 12, 2014 be received and considered.
Moved by ______________________________
Board Agenda, November 25, 2014
Page 4 of 5
That:
1.
Policy 515 Learning Choices be approved as amended.
2.
Policy 304 Transportation be approved as amended.
13.
Resignations and Retirements
14.
2013 2014 Audited Financial Statements
Moved by ______________________________
That:
15.
1.
The Report: 2013 2014 Audited Financial Statements dated
November 25, 2014, be received.
2.
The Audit Findings Report to the Board, as prepared by KPMG,
for the year ended August 31, 2014, be received.
3.
That the 2013 2014 Audited Financial Statements for the Upper
Grand District School Board and the 2013 2014 Audited
Financial Statements of the Upper Grand District School Board
Trust Funds be approved.
Board Correspondence
Moved by ______________________________
That the Board Correspondence dated November 25, 2014, be received.
16.
Trustee Questions and Reports
17.
Dates of Future Meetings
Moved by _____________________________
That the November December 2014 schedule for Board and Standing
Committee Meetings be approved as follows:
Program Committee
Final and Inaugural Board Meeting
Business Operations
Board Meeting
No Program Meeting in December
December 2, 2014
December 9, 2014
December 16, 2014
Moved by _____________________________
That the Dates of Future Meetings dated November 25, 2014 be received.
Board Agenda, November 25, 2014
18.
Page 5 of 5
Motion to Rise and Report to the Board
Moved by ______________________________
That the Committee of the Whole rise and report to the Board.
19.
Ratification of Business
Moved by ________________ Seconded by ______________
That the business transacted by the Committee of the Whole be now
ratified by the Board.
20.
Adjournment
Moved by _______________ Seconded by ___________________
That the Board adjourn and this meeting now close at _____ p.m.