Academic Governance College Wide-Meeting
December 15, 2015, 9:30 AM, Gateway A&B
Agenda
1. Opening Remarks/Minutes/Announcements
2. Action Items
a. Populating Committees
b. Environmental Health Minor
c. Inclusive Excellence
3.
4.
5.
6.
7.
Student Life Report (Manno)
Budget Presentation (Rufo)
Capital Improvements Presentation (Boothroyd)
Old Business
New Business
SUNY ESF
Strengthening Our Community
SEARS ASSOCIATES
DECEMBER 2015
Initiative Background
Initiated by SUNY Provost’s Office
Core Group met with Sears Associates
Two phase process (interviews & facilitated dialogues)
22 Interviewees = initial input only
Summary Highlights
Goodwill and commitment to continued success at ESF
Change is needed = opportunity
Unproductive relationships, eroded trust….
Leadership transition challenges within “perfect storm”
Communication breakdowns
Shared decision-making roles and authority
Areas for Focus
LEADERSHIP
COMMUNICATION
GOVERNANCE
Next Steps
1. Focus Groups
2. Cross-discipline/role action development groups
3. One-on-one consultation
4. Facilitated conversations (individuals)
5. Assistance to existing task/mgmt. groups
6. Utilization of external resources
Populating Committees
• Addition to the Standing Rules
• Standing Rules can be updated by a
unanimous vote from the Executive
Committee
• Must be Announced at the next College-wide
Governance meeting
• Any member may request that a vote by the
Membership take place
Instructional Quality and
Academic Standards
•
•
•
•
•
•
Siddarth Chatterjee
Kelley Donaghy
Jo Anne Ellis
Shannon Farrell
Melissa Fierke
Jonathan Owens
•
•
•
•
•
Scott Shannon
Tyler Shields
Chuck Spuches
Erika Sykes
Mary Thompson
Inclusive Excellence Statement
As an institution, we embrace inclusive excellence and the
strengths of a diverse and inclusive community. During
classroom discussions, we may be challenged by ideas
different from our lived experiences and cultures.
Understanding individual differences and broader social
differences will deepen our understanding of each other and
the world around us. In this course, all people (including but
not limited to, people of all races, ethnicities, sexual
orientation, gender, gender identity and expression,
students undergoing transition, religions, ages, disabilities,
socioeconomic backgrounds, veteran status, regions and
nationalities, intellectual perspectives and political
persuasion) are strongly encouraged to respectfully share
their unique perspectives and experiences. This statement is
intended to help cultivate a respectful environment, and it
should not be used in a way that limits expression or
restricts academic freedom at ESF.
Student Life Committee
• Members: Anne Lombard, Samantha Fletcher,
Doug Morrison, Elizabeth Folta, Eugene Law,
Rebecca Hilts, Laura Crandall.
Agenda items:
• Establishing a Student Health Advisory
Committee in advance of Student Health Care
Plans for 2016/17.
• ESF adopting policy on Sexual Health and
Assault Prevention.
Student Life Committee
• Graduate Student Bill of Rights.
• Diversity training and diversity issues.
• Facilitating student input into the new
research building, course schedule reset, quad
landscaping
Spring Semester Issues
• Develop a plan to assess (survey?) current
practices and behavior regarding academic
integrity at ESF.
• Help populate an ESF Diversity Task Force
• Examine issues related to Graduate program fees,
key charges and perceived lack of communication
with Graduate Students.
• Continue work on Student health care issues,
populating and charging the Diversity Task Force
College Wide Governance
Meeting
STATE OPERATING BUDGET
2014-15
2015-16
ESF’s State Allocation
in $000’s
$5.3 million or 19% decrease
since 2007-08
$29,000
$27,938
$28,000
$27,000
ESF structural deficit ~$1.3
million
$26,852
$26,000
$25,832
$25,789
$25,000
$24,000
$24,173
$23,937
$23,000
$22,000
$21,000
$22,610
$22,541
$22,610
$22,674
$22,713
Where does our funding come from?
Where does our funding go?
2014-15
Revenue ($000's)
Initial
Budget
State Allocation
$22,713
Tuition
$16,830
SUNY TAP Credits
($452)
ESF Foundation - Unrestricted
$472
University Wide Funding
$1,668
All Other Revenue
$214
Total
$41,445
Year End Variance
$22,713
$17,382
($418)
$972
$1,533
$318
$42,500
$0
$552
$34
$500
($135)
$104
$1,055
SUNY TAP Credits: SUNY’s Rational Tuition Plan requires SUNY to provide a credit to bridge the gap between the
maximum annual TAP award and the annual tuition rates under the Plan. Students who receive the maximum TAP
award will receive the maximum credit, that is the difference between the TAP award and the tuition rate. Students
who receive less than the maximum TAP allocation will receive a partial credit.
2014-15
Expenditures ($000's)
Initial
Year End Variance
Budget
Personal Service - Regular
$24,983 $24,505 ($478)
Personal Service - Temporary
OTPS - Departmental Expense
OTPS - Utilities
OTPS - SU Contract
Grad Tuition Waivers
All Other Expense
Total
$2,347
$5,801
$3,088
$4,263
$2,606
$164
$43,252
$2,473
$5,824
$2,658
$4,263
$2,549
$490
$42,762
$126
$23
($430)
$0
($57)
$326
($490)
Operating Surplus / (Deficit)
($1,807)
($262)
$1,545
2015-16
as of November 2015
Revenue ($000's)
2014-15
Year End
State Allocation
$22,713
Tuition
$17,382
SUNY TAP Credits
($418)
ESF Foundation - Unrestricted
$972
University Wide Funding
$1,533
All Other Revenue
$318
Total
$42,500
2015-16
Variance
$22,674
$17,761
($538)
$972
$1,274
$421
$42,564
($39)
$379
($120)
$0
($259)
$103
$64
2015-16
as of November 2015
Expenditures ($000's)
2014-15
2015-16
Year End
Variance
Personal Service - Regular
$24,505
$25,394
$889
Personal Service - Temporary
OTPS - Departmental Expense
OTPS - Utilities
OTPS - SU Contract
Grad Tuition Waivers
All Other Expense
Total
$2,473
$5,827
$2,658
$4,263
$2,549
$487
$42,762
$2,529
$6,152
$2,969
$4,263
$2,673
($82)
$43,898
$56
$325
$311
$0
$124
($569)
$1,136
Operating Surplus / (Deficit)
($262)
($1,334)
($1,072)
2015-16
as of November 2015
Reserves ($000s)
Reserve Balance 7/1/2014
$4,669
Operating Surplus / (Deficit)
($1,334)
Net Change in IFR Activity
$150
Reserve Balance 6/30/2015
$3,485
7.9% of Expense
SUNY ESF
Facilities
Program
Update
Office of
Physical Plant
and
Facilities
Office of
Physical Plant
and
Facilities
Office of
Physical Plant
and
Facilities
Operations and
Maintenance
o
o
o
o
o
o
o
Building and
Mechanical Trades
Custodial Services
Grounds
Vehicle and Fleet
Maintenance
Shipping &
Receiving
Mailroom
Event Planning
Office of
Physical Plant
and
Facilities
Campus Planning,
Design and
Construction
o
o
o
o
o
New Construction
Renovations
Rehabilitations
Alterations
Additions
Capital Improvements
Code Review/Permits
Property Control
What is “Capital?”
Capital assets
represent the
durable physical
assets of the
campus, such as its
buildings and
infrastructure –
those things built
through capital
funding
What is “Capital?”
Capital assets
represent the
durable physical
assets of the
campus, such as its
buildings and
infrastructure –
those things built
through capital
funding
Funding Sources
 SUNY Capital
Program



90% or more is
bonded through
DASNY.
SUNY 2020 Grants
bonded through
ESD.
Hard Dollar
Appropriations
What is “Capital?”
Capital assets
represent the
durable physical
assets of the
campus, such as its
buildings and
infrastructure –
those things built
through capital
funding
Funding Sources
 Local Funding





Campus Budget
Private Grants
and Donations
Research
Foundation
Other
competitive
grants (EFC,
Save the Rain,
etc.)
Incentive
Programs
Authority
State University
Construction Fund
(SUCF) has
authority to
provide capital
construction on
behalf of the SUNY
 Physical Plants
and Facilities
offices work
under their
authority
Authority
State University
Construction Fund
(SUCF) has
authority to
provide capital
construction on
behalf of the SUNY
 Physical Plants
and Facilities
offices work
under their
authority
Others:
 DASNY
 OGS
 NYPA
 Private Entities
Subject to Legal
Requirements:



Utilities
StartUP NY
State /Local
Governments
(DOT, County DPW’s)
Strategic Initiatives
 Usually a line
item in legislation
for a specific
purpose.

Required for:
 New
Construction
(including
Additions)
 Program
Changes
Strategic Initiatives
 Usually a line
item in legislation
for a specific
purpose.

Critical Maintenance


Required for:

 New
Construction
(including
Additions)
 Program
Changes
For rehabilitation,
renovation, alterations
and improvements to
existing facilities.


Preservation of
Facilities
Health and safety
Maintain a good
state of repair –
facilities usable for
their intended
purpose
Not for maintenance
or repairs that are of
recurring or regular in
nature.
ARB
Academic Research Building
Schematic Design Phase
Construction Anticipated 2017 ~ 2019
ARB
Academic Research Building
New laboratories and support facilities for EFB, faculty and grad
student offices, collaboratorium, café and rehab of the quad as
an outdoor teaching environment.
‘Block D’ Site Modifications,
ARB Enabling
Site improvements to
the “Block D” site to
provide temporary
parking (for displaced
campus vehicles)and
*possible construction
staging areas, all to
facilitate the ARB and
additional upcoming
construction projects.
*The use of the site may
change if there is
potential to advance a
dormitory or dining hall
project.
Anticipated start
summer 2016.
Steam Line Modifications,
ARB Enabling
Steam line modifications needed to accommodate the ARB construction. Work
anticipated by Syracuse University, summer 2016.
Wanakena & CLBS
Critical Maintenance, Energy Conservation & ADA Compliance Projects
Schematic Design Phase
~ 2.6M Project Construction anticipated 8/2016 – 9/2017
Wanakena & CLBS
Critical Maintenance, Energy Conservation & ADA Compliance Projects
Structural repairs and exterior rehab of the maintenance
building, storm water management and compliance.
Wanakena & CLBS
Critical Maintenance, Energy Conservation & ADA Compliance Projects
Structural repairs and electrical
improvements at CLBS.
Rehab. Bridge
Arbutus Rd., Newcomb
Recently completed.
Improved some existing deficiencies and increased load bearing
capacity (facilitating use of larger timbering equipment.
Replace Electrical
Substation, Restore Site
Recently completed. ~ $5.54 M. New 13.2 kV electrical
distribution, main switchgear, substation, loop switches, replaced
original building transformers and breakers.
Replace/Rehab
Air Handling Units, Illick Hall
Multiphase Project. First phase rehab of AHU’s 10/11
In progress. Total Project Budget ~ $860,000
Minor Critical Maintenance
Air Compressors,
Jahn Lab
Equipment
/ACM
Abatement
Bray Hall
Access Controls,
Phase II
Roofing Replacement, Heiberg
Minor Critical Maintenance
“On Deck”
Structural Repairs,
Cabin #1, Newcomb
Roofing Replacement, Heiberg
Fire Pump Modifications,
Jahn Lab
Chemical Storage Bldg.
HVAC Rehab and Roofing
Rehabilitate Soils Labs
3rd Floor, Illick Hall
Existing lab conditions
Complete interior renovation and
rehabilitation of FNRM Soils Research Laboratory Suite
Rehabilitate Soils Labs
3rd Floor, Illick Hall
Proposed Floor Plan
Construction anticipated starting summer 2015 (6 mo. duration)
Roofing and
Masonry Repairs, Marshall Hall
Schematic design completed. Anticipated start of work
summer 2016. ± $800K Construction.
Replace Skylights, Roofing
and Masonry Repairs, Bray Hall and Moon Library
Schematic design completed. ~ $1M construction. Bidding
February 2016. Construction anticipated 7/2016 – 8/2017.
Replace Skylights, Roofing
and Masonry Repairs, Bray Hall and Moon Library
Schematic design completed. ~ $1M construction. Bidding
February 2016. Construction anticipated 7/2016 – 8/2017.
CHP and SCADA
Improvements, Gateway Center
Under construction. Boiler control modifications to improve system
reliability and safety. CHP start-up and testing scheduled from
mid-February - mid-March, 2016.
RWL Education and
Research Center, Gateway
Program study and Concept design completed.
$2M budget. Construction start anticipated summer 2016.
RWL Education and
Research Center, Gateway
Program study and Concept design completed.
$2M budget. Construction start anticipated summer 2016.
Classroom Rehabs,
Various Locations
300 Bray - complete
Heiberg Forest – under contract
110 / 111Marshall – winter break
Rehab. Parking Deck,
Physical Plant Building
Remove and replace concrete topping and waterproofing
membrane. Work to begin summer 2016.
RWL Biomimicry Lab,
Newcomb
Renovation of the Stone Garage to accommodate biomimicry
research labs, data collection and education center. Design start
2016. Construction start 2017.
New Maintenance Building,
Newcomb
Stone Garage
Proposed Site
New Maintenance
Building
AEC
Partial Site Plan, Newcomb Campus
Enabling project for rehabilitation of the Stone Garage to
accommodate new academic programing (biomimicry research
lab). Currently in concept/schematic design phase.
Questions?
Old Business
New Business
Next Meetings
February 10th at
12:45 PM
March 30th at
12:45 PM
May 12th
Time TBD
Photo Courtesy of
James Hassett