Characteristics Budget Considerations Completed by UD’s Principal SUB‐
RECIPIENT CONSULTANT
VENDOR/FEE FOR SERVICE Honorarium Participant Incentive Misc Wage
• Part‐time • Performs • Not an • The • Services in • Defined as substantive programmatic work under a grant or contract • Bears responsibility for programmatic decision making and measurable performance requirements • Must adhere to Federal compliance requirements if the source is a Federal award employee of the institution • Proven professional or technical competence and provides this to your organization • Is not controlled with regard to the manner of performance or the result of the service • Considered a work for hire and does not retain any rights to the end product organization provides the goods and services to many different purchasers as part of its normal business operations within a competitive environment • Not subject to the same compliance requirements as a subcontractor if the source is a Federal award which fees are not normally required • Fee is usually a nominal amount • Example: Presentation • Cannot be paid to an employee of the institution “other direct costs necessary to complete the research” • Incentive is paid to a participant/ agency to partake in a study or provide an investigator with information F&A assessed on the first $25,000 of each individual subcontract. Provider Category Determination Created 10/22/2010, Research Office F&A assessed on entire contract amount. F&A assessed on entire contract amount. F&A assessed on entire contract amount. F&A assessed on entire contract amount. work by non‐
exempt employee • Employee typically performs administrative duties (i.e. data translation, entering data in a database, mailing/ sorting letters) • Paid on an hourly basis • Employee works less than 1,000 hours in a fiscal year • No intention to permanently hire the employee F&A assessed on entire contract amount.; assessed fringe benefits Off Campus Professional • Someone who is performing/ completing programmatic duties of the research • Typically an exempt employee F&A assessed; assessed fringe benefits. Worksheet (OMB Investigator at time of Proposal Form) • Statement of Completed by Work Sub/Consultant/
• Budget Vendor at time • Budget of Proposal Completed by Dept. Admin. in PeopleSoft at time of Proposal Needed for Award Notes Justification • Indirect Cost Agreement • Sub‐Recipient Commitment Form Resources tab including the budget detail icon • Subaward Agreement prepared by Research Office • Purchase Requisition through Procurement initiated by Dept. Admin. Subaward Invoices are sent to the Research Office; however, the Principal Investigator is responsible for evaluating the merits of invoices Created 10/22/2010, Research Office Signed letter of Quote intent outlining the following: o Statement of Work o Compensa
tion Rate • Contractual PO is established; Professional Service paid via procurement; invoices over $10,000 are sent to the Department/ Principal Participants may be external to the University (non‐employees) or internal to the University (employees or students). Agreement for Consulting Services initiated by Dept. Admin. and finalized by Research Office Consultant Invoices over $10,000 are sent directly to the Department/ Principal Investigator to evaluate the merits of the and determining whether the work has been performed as noted. Invoices are not paid until the PI has signed and approved payment and availability of funds has been verified. Created 10/22/2010, Research Office invoices and determine whether the work has been performed as noted. Invoices over $10,000 are not paid until the PI has signed and approved payment and availability of funds has been verified. Invoices under $10,000 are paid by procurement without department approval. Investigator to evaluate the merits of the invoices and determine whether the work has been performed as noted. Invoices over $10,000 are not paid until the PI has signed and approved payment and availability of funds has been verified. Invoices under $10,000 are paid by procurement without department approval.