CFLR Annual Report Instructions: 2013
These are the instructions for how to fill out the CFLRP Annual Report Template. All reports should be submitted by the
Regional Forester to Leslie Weldon with a cc to Lauren Marshall.
1. The purpose of this question is to capture information regarding all priority funds invested in this landscape.
PL 111-11, Omnibus Public Land Management Act of 2009 (the Act), TITLE IV--FOREST LANDSCAPE RESTORATION, Sec.
4003 (f) (1) states that the CFLR funds “are to be used to pay up to 50 percent of the cost of carrying out and monitoring ecological restoration treatments on National Forest System lands.” “Carrying out” is interpreted to be synonymous with implementing and evaluating treatments on the ground. Matching funds are the remaining costs of implementing and/or monitoring CFLR projects on NFS lands since the CFLR funds are limited to 50 percent of these costs. Matching funds can include a combination of appropriated, permanent and trust, or partnership funds, in-kind contributions, and restoration treatments funded through timber value within a stewardship contract.
Costs related to program-level
(forest plan) monitoring, environmental analysis (NEPA), land acquisition, research, or general program administration activities do not qualify as matching fund contributions. “Monitoring” with CFLR funds is limited to assessing whether the project was implemented to the specifications and assessing the direct effects of the restoration treatment(s). CFLRP funds for monitoring can be used to pay salary, contracts, agreements, etc. provided the monitoring is assessing implementation and/or effectiveness of the restoration treatment(s). Verify that CFLR and other matching BLIs reported are consistent with the agency database records before finalizing this report.
In Sec. 4001, the Act also states that “the purpose of the title is to encourage the collaborative, science-based ecosystem restoration of priority forest landscapes through a process that… leverages local resources with national and private resources”. See letter (b) below for a definition of leveraged funds and instruction on tracking them. a. Match is appropriate non‐CFLR Federal, partner and other funds, in-kind services, and the value of goods traded for services in stewardship contracts expended during the Fiscal Year to implement treatments and monitor a CFLR project
on National Forest System Lands as outlined in the project proposal. In the category of match, “appropriate non‐CFLR
Federal” funding includes all Forest Service, as defined in the Program Direction, and other federal agency funding that is used for implementing treatments and monitoring of the CFLR project on NFS lands and that was not appropriated through the Collaborative Forest Landscape Restoration Fund ..
The following BLIs qualify for CFLR match, providing the primary purposes are consistent with the CFLR project
description and landscape restoration strategy: BDBD, CMEX, CMII, CMLG, CMRD, CMTL, CWFS, CWF2, CWKV, CWK2,
NFEX, NFLM (boundary only), NFMG (ECAP/AML only), NFN3, NFTM, NFVW, NFWF, PEPE, RBRB, RTRT, SSSS, SPFH, SPEX,
SPS4, SSCC, SRS2, VCNP, VCVC, WFEX, WFW3, WFHF
Documentation required for in-kind contributions; documentation does not need to be submitted to the Washington
Office at this time, but should be maintained by each collaborative:
Type of in-kind contribution
Volunteer hours that contribute to treatment or monitoring
Documentation required
Volunteer Service Record (
ER 1130-2-432)
;
One form may be used to capture large groups of volunteers from a single organization. If the volunteer is from a partner organization, please note the organization’s name as well as the
Instructions

Rates for volunteer services shall be consistent with those paid for similar work performed by Forest Service. If no comparison is possible, rates shall be consistent with those paid for similar work
in the labor market in which the recipient competes for the type of services involved.
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Type of in-kind contribution
Goods or services that contribute to implementation or monitoring
CFLR Annual Report Instructions: 2013
Documentation required volunteers. Please use a descriptive job title to help link volunteer efforts to project treatments and monitoring.
Receipts for supplies or services donated by a partner with a clear indication of who donated the item, as well as a detailed description of the item(s) or the service (s)
(where applicable).
Instructions
You can seek out information on wage rates through www.bls.gov
or by consulting other non-profits in your region.

As an alternative, collaborative groups may also use the estimated value of Volunteer time available from the Independent Sector
( http://independentsector.org/volunteer_ti me ).
Documentation showing goods or services contributed for implementation or monitoring at no or reduced cost. This may include a description of any equipment and its function.
Link the in-kind contribution (if used as match for your CFLR) to an action or project that supports treatments or monitoring of your project. In-kind contributions must be valued at current market rates for the goods or services. If the in-kind services include staff time, please be prepared to produce time sheet documenting the person’s time. If these include services rendered by a third party on Forest Service lands using non- FS funds, for example tribal work occurring on FS lands, please include both an MOU and an invoice or letter detailing the types of activities carried out and the total cost of those activities.
Service work paid for through the exchange of goods for services in a stewardship contract:
This should be the amount in the “stewardship credits charged” column at the end of the fiscal year in the TSA report
TSA90R-01. This report can be accessed by individuals with TSA access at http://fsweb.ftcol.wo.fs.fed.us/fcs/tsa/#
DAILY>ALL REGIONS>ALL FORESTS>ALL DATES then scroll down to TSA90R-P1 and click LIST REPORTS. b. Leverage is those funds or in-kind services that help the project achieve objectives as outlined in their proposal within the defined landscape, but do not meet the qualifications of match. Examples of leveraged funding includes, but is not limited to: investments in restoration equipment, worker training for implementation and monitoring, purchase of equipment for wood processing that will use restoration by‐products from CFLR projects, investments to meet project objectives on non‐NFS lands that are within the defined landscape, and other expenditures to carry out the project as described in the proposal.
In either a table or a narrative typed directly into the template (limit one page) please describe the following attributes
(where appropriate) of any leveraged funds in your landscape: Date received/implemented, item description, treatment/activity, description on where treatment/activity was carried out (private lands, BLM lands, etc), total estimated amount ($), the source of the funds (state, federal, foundation), and if this was an in-kind or cash donation.
2. Here is a list of the performance measures in the 10 year Comprehensive Strategy Implementation Plan, dated
December 2006. A copy of the Implementation Plan can be found at http://www.westgov.org/wga/publicat/TYIP.pdf.
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CFLR Annual Report Instructions: 2013
Performance Measure
Percent change from 10-year average for wildfires controlled during initial attack
Percent change from 10 year average for number of unwanted human-caused wildfires
Percent of fires not contained in initial attack that exceed a stratified cost index
Number and percent of WUI acres treated that are identified in CWPPS or other application collaboratively developed plans
Number and percent of non-WUI acres treated that are identified through collaboration consistent with the Implementation Plan
Number of acres treated per million dollars gross investment in WUI and non-WUI areas
Percent of collaboratively identified high priority acres treated where fire management objectives are achieved as identified in applicable management plans or strategies
Number and percent of acres treated by prescribed fire, through collaboration consistent with the Implementation Plan.
Number and percent of acres treated by mechanical thinning, through collaboration consistent with the Implementation Plan.
Number of acres and percent of the natural ignitions that are allowed to burn under strategies that result in desired conditions
Number and percent of acres treated to restore fire-adapted ecosystems which are moved toward desired conditions
Number and percent of acres treated to restore fire-adapted ecosystems which are maintained in desired conditions
Number and percent of burned acres identified in approved post-wildfire recovery plans as needing treatments that actually receive treatments
Percent of burned acres treated for post-wildfire recovery that are trending towards desired conditions
3. Values for this table should be obtained using the TREAT tool.
The TREAT tool consists of a data entry spreadsheet and a calculation spreadsheet. Project specific information is entered into the data entry spreadsheet by your team and then sent to Krista Gebert ( kgebert@fs.fed.us
) or the economist supporting your team. The economist will then run the calculation spreadsheet and send the data entry spreadsheet back to you with the results. The results for use in the annual report template will be found on the two
“impacts” tabs in the spreadsheet (“CFLR-CFLN Fund Impacts” and “Full Fund Impacts”) in the table starting in cell F11.
The data entry spreadsheet will be posted on the CFLR webpage around mid-August. Detailed instructions for utilizing
TREAT, as well as a link to download the data entry spreadsheet when it becomes available, can be found on the CFLR webpage under the “Reporting, Guidance & Directives” tab .
You are required to fill out the first two pages of the data entry spreadsheet.

CFLR-CFLN Project Details: Fill out this page using only actual CFLR, or carryover for FY 2013 (do not include matching funds) and the 2013 activities paid for by this funding as your inputs.

Full Project Details: Fill out this page using both CLFR and matching funds for FY 2013 and all project activities accomplished in FY 2013.
Please document any assumptions used in generating the numbers and/or percentages you plug into the TREAT tool.
Each year’s TREAT results will be pulled into an Excel document available on the CFLRP website.
4. This information will be used to more effectively tell the story of CFLR on our website and to our partners. It will also be used to feed reports to Congress.
In no more than two pages, describe:
 How the project is assessing and monitoring overall community benefits
 Community benefits observed, including but not limited to educational impacts, social program impacts, volunteer opportunities created.
5. In no more than two pages, describe:
 Who is conducting the multiparty monitoring
 Major positive and negative ecological, social and economic shifts observed through monitoring
 Modifications of treatment prescriptions and methods in response to these shifts
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CFLR Annual Report Instructions: 2013
 Evaluation of how partners are contributing to the overall success of the project
 Decommissioning of any temporary, non-system and user-generated roads (this can be tracked in Watershed
Improvement Tracking application of NRM if desired).
If the data from multiparty monitoring efforts is not yet available, please describe:
 How your multiparty monitoring plan is addressing the above outlined issues
 When multiparty monitoring results data should be available
 Decommissioning of any temporary, non-system and user generated roads (this can be tracked in Watershed
Improvement Tracking application of NRM if desired).
6. Number of acres treated should be drawn from the Database of Record for each performance measure.
Please report each BLI on a separate line within a given performance measures’ “Type of Funds” box. The following are the CFLR Performance Measures and Databases of Record as designated in the FY13 CFLR Program Direction.
The following Performance Measures have core components that contribute to the unified targets assigned to the
Regions.
Database of
Record
Various
Performance Measure
Acres treated annually to sustain or restore watershed function and resilience
Acres of forest vegetation established
Acres of forest vegetation improved
Manage noxious weeds and invasive plants
Highest priority acres treated for invasive terrestrial and aquatic species on NFS lands
Code
WTRSHD-RSTR-ANN
FOR-VEG-EST
FOR-VEG-IMP
INVPLT-NXWD-FED-AC
INVSPE-TERR-FED-AC
FACTS
FACTS
FACTS
FACTS
Acres of water or soil resources protected, maintained, or improved to achieve desired watershed conditions.
S&W-RSRC-IMP
Acres of lake habitat restored or enhanced
Miles of stream habitat restored or enhanced
Acres of terrestrial habitat restored or enhanced
Acres of rangeland vegetation improved
Miles of high clearance system roads receiving maintenance
HBT-ENH-LAK
HBT-ENH-STRM
HBT-ENH-TERR
RG-VEG-IMP
RD-HC-MAIN
WorkPlan
(KV-FACTS)
WFRP
WFRP
WFRP
FACTS
RAR
Miles of passenger car system roads receiving maintenance RD-PC-MAINT
Miles of road decommissioned
Miles of passenger car system roads improved
Miles of high clearance system road improved
Number of stream crossings constructed or reconstructed to provide for aquatic organism passage
Miles of system trail maintained to standard
Miles of system trail improved to standard
Miles of property line marked/maintained to standard
Acres of forestlands treated using timber sales
RD-DECOM
RD-PC-IMP
RD-HC-IMP
STRM-CROS-MTG-STD
TL-MAINT-STD
TL-IMP-STD
LND-BL-MRK-MAINT
TMBR-SALES-TRT-AC
RAR
RAR
RAR
RAR
RAR
INFRA
INFRA
WorkPlan
FACTS
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Performance Measure
Volume of Timber Harvested (CCF)
Volume of timber sold (CCF)
Green tons from small diameter and low value trees removed from
NFS lands and made available for bio-energy production
Acres of hazardous fuels treated outside the wildland/urban interface (WUI) to reduce the risk of catastrophic wildland fire
Acres of wildland/urban interface (WUI) high priority hazardous fuels treated to reduce the risk of catastrophic wildland fire
TMBR-VOL-HVST
TMBR-VOL-SLD
BIO-NRG
FP-FUELS-WUI
CFLR Annual Report Instructions: 2013
Code
FP-FUELS-NON-WUI
TIM
Database of
Record
TIM
TIM
FACTS
FACTS
Number of priority acres treated annually for invasive species on
Federal lands
Number of priority acres treated annually for native pests on
Federal lands
SP-INVSPE-FED-AC
SP- NATIVE –FED-AC
Forest Health
Database
Forest Health
Database
Estimated costs should be generated using the following instructions for each database:
INFRA

If a unit chooses to enter the corresponding Trail work data in Infra for their CFLR trails, the Infra “Trail Tasks
User View” would provide an Excel spreadsheet listing of the nationally standardized cost estimate for each task, influenced by locality rates. Managers could use the spreadsheet to sort and summarize the cost estimate for the applicable trail and tasks. (Note: this approach is optional, but could be implemented as a data entry requirement at the WO CFLR, regional, or local level)

The unit should use locally-generated cost estimates if they have not entered the work item data in Infra and/or if they believe their local cost estimate is more accurate than the database generated estimate.
FACTS

Please use locally-generated cost estimates/Unit of Measure estimates
WFRP

Use number calculated in WFRP
FHP

Will be calculated by program. For performance measures pulled from the Forest Health Protection Database, please make sure both acres treated and costs are reported
WORKPLAN

If treatment and cost entered into WorkPlan have a one to one relationship, please divide the cost by the number of units treated.

If there is not a one to one relationship, please use locally-generated cost estimates
RAR

The unit should use locally-generated cost estimates.
7. In no more than three pages typed directly into the template, describe:
 Goals of the project (pulled from the proposal) and how they link to Performance Measure Accomplishments
 Summary of prior year’s performance
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CFLR Annual Report Instructions: 2013
 Improvements made to methods based on prior year’s performance
 Summary of this year’s performance
 Role of partners
 Any performance items not captured in previous questions (for example firewood volume sold)
8. For this question, each geographic area of treatment (the “footprint” of the integrated treatment) may only be counted once. Do not count multiple treatments on the same acre. The intent is to report the actual area of treatment.
This metric is separate from the national performance reporting in the databases of record. The concept behind
Question #8 is to get an estimate of the total number of acres that were treated through a CFLRP project during a fiscal year and to move towards assembling a “footprint” of the project’s activities. As such, determining the footprint of the project will be more subjective than the performance measurement responses recorded in Question #6.
9. In no more than two pages, typed directly into the template (large landscapes or very active fire seasons may need more space), please describe:

Expenses in wildfire preparedness (WFPR)
 Include base salaries, training, and resource costs borne by the unit(s) that sponsors the CFLRP project. If costs are directly applicable to the project landscape, describe full costs. If costs are borne at the unit level(s), describe what proportions of the costs apply to the project landscape. This may be as simple as Total Costs X
(Landscape Acres/Unit Acres).

Expenses in wildfire suppression (WFSU)
 Include emergency fire suppression and BAER within the project landscape.
 Describe acres of fires contained and not contained by initial attack.
 Describe acres of resource benefits achieved by unplanned ignitions within the landscape.
 Where existing fuel treatments within the landscape are tested by wildfire, summary and reference the fuel treatment effectiveness report.

Other Hazardous Fuel Expenses Not Captured Above
 Base Salaries, analysis of projects, etc. If costs are borne at the unit level(s), describe what proportions of the costs apply to the project landscape.

The cost of managing fires for resource benefit if appropriate (i.e. full suppression versus managing).
10. In no more than two pages typed directly into the template, responses should discuss changes from the CFLR project proposal based on NEPA considerations, unforeseen wildfire, funding, work capacity, etc.
11. Report expected accomplishments for FY15.
Please report all expected accomplishments, whether funded by CFLR/CFLN , carryover or matching funds. Please include all planned accomplishments, assuming that funding specified in the CFLRP project proposal for FY 2015 is available. Use actual planned funding if quantity is less than specified in CFLRP project proposal, and justify deviation from project work plan in question 13 of this template. These planned accomplishments should align with what was in the CFLR proposals.
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CFLR Annual Report Instructions: 2013
12. In no more than one page typed directly into the template, describe planned FY 2015 accomplishments.
Indicate consistency or deviation from project work plan. Responses to this question will be used to inform the FY15
Forest Service Budget Justification.
13. In no more than one page typed directly into the template, justify any proposed changes from CFLRP project work plan for planned FY 2014 and FY2015 accomplishments and/or funding (if applicable).
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