ITIXMeeting
Wednesday,April20,2016
StartTime:10:30a.m.
Attendance:
XiangTan–EngineeringandAppliedSciences
FranciscoTorres-Reyes-Engineeringand
AppliedSciences
ChrisNelson–EngineeringandAppliedSciences
DanLemack–CollegeofBusiness
CindyBrown–CollegeofEducation
TabathaFarney-Library
JeffFoster-UniversityAdvancement
MattGetze–SchoolofPublicAffairs
Agenda:
JanKemper–OfficeofRegistrar
JackieCrouch–FacultyResourceCenter
SharleyKurtz-BethElIT
DaveAnderson–FacultyResource
Center
GregWilliams–InformationTechnology
KirkMoore–InformationTechnology
RachelSchlueter–InformationTechnology
SarahMensch–InformationTechnology
1. OnPremiseExchangemovetoOffice365Cloud
2. ProjectPortfolioTracking
a. NewBusinessCase
i. Anyideaforaproject,aBusinessCaseneedstobefilledout.
1. Businesscasecanbeobtainedonlineuccs.edu/it/projects-andinitiatives.html
ii. IfapprovedfromITLT,thenaSponsorwillbeprovidedandaCharterwillbe
built.
1. Chartercontains:milestones,scope,risks,budget,resourcesetc.
iii. Newproceduresarebeingputintoplaceforaccountabilityandtoensurethat
projectsarefinished.
iv. Criteriatobeconsidered:
1. 40ormorehoursofworkintheentiretyoftheproject
2. Morethan8hoursofworkbetween2ormoreinternalareas
3. Morethan8hoursofworkbetweenITandanexternaldepartment
4. Estimatedcostof$10Kormore
5. Highlyvisibleorhighlyurgent
6. Inaddition,theprojectmustalignwitheitherUniversityMission,Vision,
GoalsorwithUCCSITStrategicGoals.
b. TeamDynamix
i. SoftwarethatwillhouseallITprojects
ii. Questionsregardingsub-teamsofferedtocampus
1. Atthistime,TeamDynamixwillonlybeusedbyIT.
c. MicrosoftOfficeProject(forProjectManagement)wasdiscussedandwillbeturnedon
forcampususers,asitisincludedintheOffice365licenses.
3. WebContentQualityReport
a. ProjectisdoneandWebServicesisinmaintenancemode.
b. EveryyearinJulyandDecember,emailmaintenancereminderswillbesent
c. May2016anemailwillbesentouttoallownerstoupdatetheirwebpages
d. AfterSeptember1st,thewebsitecannotbechangedduetotheAccreditation.
4. SiteImprove
a. Crawlerthatchecksfor:
i. Brokenlinks
ii. Misspellings
iii. b. Suggestionofsendingoutinthenextcommunication,howIngeniuxusersreceiveaccess
toSiteImprove.
5. DrupalProject
a. Infrastructureneedstobeinplace
b. Drupalneedstodeveloptheiraccesscontrolmodule
c. UCCSrolloutJuly31st
i. Concerns:
1. Toofastofatimeline
2. Summervacations
3. Brokenlinks
4. Lackofcommunicationtootherdepartments
d. NumberoneprojectforWebServicesandHighpriority
6. MyUCCSPortal
a. FacultyTab
i. UISisworkingontheFacultyTabandhassomeprototypes.
ii. PlanisforthetabtobeupandactivebeforethestartofFallsemester
1. UCCSistheonlycampusatthispointfortherollout.
b. FacultyAccessibility-DeliveredClassRoster
i. Aniconwillappearontheirrosterifanyoneintheirclasshasadisability.
1. Disabilitywillbeidentifiedandwhattheprofessorneedstodoto
accommodatethedisability.
ii. Studentwillnotbeidentified
iii. Trainingofthefacultyoftheiconandhowtoaccomodate
1. DiscussionofmakingthetrainingavailableonBlackBoardand/or
SkillSoft
7. StarFish
a. EarlyAlertSystem
b. UCDhasthesameproduct
c. WorkingondataintegrationwithUIS
8. LionOneCardUpgrade
a. UpgradedthesysteminDecember,butsomeissueshavebeenidentified.
b. Thesystemwillbetakendownfor3daysinordertofixtheissues.
c. Cardswillstillwork,butnothingwillberecordedanduploadedduringthistime.All
informationwillallpublished,oncethesystemisonline.
9. WebExUpdate
a. Testingandconfigurationhasbeendone.
b. Supportisbeingstructuredandrolloutwillhappenoncesupportisinplace.
c. WhenWebExwillbereleased,amatrixwillbereleasedaswelltohelpidentifywhat
productworksforwhatreason.
d. AseparatemeetingwithJackie,KirkandGregtodiscussfunding,datausageand
recordingcapabilities
i. UpdaterequestedforMaymeeting
10. InfrastructureUpdate
a. Power
i. OntrackforthefirstweekofJunetocutoverthedatacenter
ii. Possibilityofaslightoutageduringthattransition.
b. Storage
i. Storageissittinginthemachineroom
c. Compute
i. Computeissittinginthemachineroom
d. BackupdeviceswillbeplacedinEngineeringandsomediskspacewillbeprovidedfrom
IT
e. Power,StorageandComputewillallbecompletebymid-July
11. LanSchool(Demo)
a. DemowouldhavetobedoneThursdayafternoonorFriday
i. DanwillscheduleatimeandplacefortheDemoandsendouttoITIXlistfor
anyonewhowantstoseethedemo
b. LanSchoolisaclassroomcontrolsoftware
i. Allowsinstructortocontrolthecomputers,selectacertaincomputer,screen
mirroring
12. CHECONextweek
a. Kirk,GregandRobGarviewillbeattendingCHECOattheNaturePlace(Florissant,CO)
for3daystodiscussITissueswithotherHigherEdinstitutesacrossColorado
13. CIO
a. Candidates–input?
i. ITismeetingwiththeChancelloronFridaytoprovidetheirinput
ii. SearchCommitteehasdiscussedtheirpro’sandcon’sandprovidedthat
informationtotheChancellor
b. Jerry’sRetirementParty
i. 430-6ponthe3rdfloorintheLibrary,Wednesday,April20th
ii. Allarewelcome
14. OtherItems
a. N/A
MeetingminutesforITIXarefoundat:www.uccs.edu/itix
EndTime:11:38a.m.