Job Description
Job Title:
Proposal Specialist
Job Code:
3384
Department:
Resource Development
Grade:
H
Date:
October, 2000
FLSA:
Nonexempt
The incumbent in this job is expected to assist the College in achieving its vision and mission. Customer
focus, college service, and a willingness to assist as needed are expectations for all employees.
General Function:
Supports departmental efforts to capture and manage external resources to support the programs and services of
the college. Facilitates the grant proposal development process and tracks activities. Performs a variety of
standard to moderately complex administrative tasks in support of Department’s daily operations.
Characteristic Duties and Responsibilities:
1. Serves as the Department liaison and informational resource for faculty and staff to facilitate the grant
proposal development sequence including; scheduling project team meetings; interpreting and clarifying
agency rules and regulations, obtaining support documents, and monitoring proposal development activities.
2. Creates, updates and manages the administrative record for proposal development activities and enters all
pre-award information into the department’s grant activities database.
3. Maintains an accurate timelines of all proposal development activities to ensure that project planning events
and agency deadlines are met.
4. Researches funding opportunities and tracks RFP cycles.
5. Coordinates the final production of grants including; internal review and approval; copying; binding;
distribution; and mailing.
6. Performs a variety of tasks including; scheduling and coordinating meetings, greeting and receiving visitors;
monitoring inventory; maintaining spreadsheets; maintaining Department’s files; and making travel
arrangements.
7. Assists in the department’s budget process by monitoring budget lines, maintaining spreadsheets, processing
timesheets and compiling information for budget requests.
Reporting Relationships:
Direction Received:
Direction Given:
Reports to Director of Resource Development
No authority or responsibility for directing the work of others, for project direction,
or program administration.
The intent of this job description is to provide a representative summary of the essential functions that will be required of positions given this title and should not
be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their
hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall
not be construed as expanding a particular position’s role, scope, FLSA status, or grade.
Job Description
Job Title:
Proposal Specialist
Job Code:
3384
Department:
Resource Development
Grade:
H
Date:
October, 2000
FLSA:
Nonexempt
The incumbent in this job is expected to assist the College in achieving its vision and mission. Customer
focus, college service, and a willingness to assist as needed are expectations for all employees.
Minimum Requirements:
Bachelor’s in Business Administration or related field. One year experience in proposal production. Certified
Grants Manager (CPGM) or related certification preferred.
Knowledge, Skills, Abilities and Worker Characteristics:
Excellent analytical and organizational skills.
Excellent facilitation, marketing, and drafting skills.
Excellent budgeting and planning skills.
Excellent oral and written communication skills.
Working Conditions:
Typical office environment.
The intent of this job description is to provide a representative summary of the essential functions that will be required of positions given this title and should not
be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their
hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall
not be construed as expanding a particular position’s role, scope, FLSA status, or grade.
Job Description
The intent of this job description is to provide a representative summary of the essential functions that will be required of positions given this title and should not
be construed as a declaration of specific duties and responsibilities of any particular position. Employees will be assigned specific job-related duties through their
hiring departments. Specific job-related duties assigned by hiring departments shall be consistent with the representative essential functions listed above and shall
not be construed as expanding a particular position’s role, scope, FLSA status, or grade.