Designation
Qualification
Vacancies
Experience
: Company Secretary
: Member of ICSI
: Two (Senior and Assistant)
: 6-7 years for Senior Level and 2-4 years post qualification for Assistant
Level
Job Description
¾ Preparation of Board Meeting Minutes, Annual General Meeting Minutes and
EGM minutes of all group companies, in accordance with the Companies Act,
1956 in consultation with HOD.
¾ Issuing of Notices for calling for AGM, EGM and other meetings of group Cos. in
accordance with Companies Act, 1956 in consultation with HOD.
¾ Drafting of Resolutions for group Cos. as and when required and authorising the
concerned officials of the group to implement the directions of the Board.
¾ Drafting of Directors Report of group Companies in consultation with the HOD.
¾ Preserving and maintaining of all statutory records/ forms / documents and other
relevant papers in accordance with the Companies (Preservations of Records)
Rules & maintaining of safe custody of Common Seal of group Cos.
¾ Providing necessary assistance in Loan Documentation and ensuring registration
of Creation /modification and satisfaction of charges of group companies in
respect of borrowals.
¾ Representing on behalf of a Company before Registrar of Companies, etc.
Obtaining certified Copies of necessary Documents.
¾ Providing all required information to the statutory auditors/ finance / legal
/marketing / planning /services and other departments of the group to have
smooth function of the organization.
¾ Assist in advising on good governance practices and compliance of Corporate
Governance norms as prescribed under various Corporate, Securities and other
Business Laws.
¾ Preparation and filing of various e forms, Annual Reports and Annual Returns of
all the group companies with the Registrar of Companies.
¾ Assist HOD in obtaining of various approvals from the statutory authorities,
Registrar of Companies etc.
¾ Providing necessary details for external agencies for Credit rating and due
diligence in consultation with HOD.
¾ Issuance of Equity shares, Preference shares and Debentures etc., and ensuring
formalities thereof and in compliance of formalities relating to transfer and
transmission of shares.
¾ Assist HOD in promotion, formation and incorporation of companies and
attending matters related therewith.
¾ Formalities relating to increasing of authorized capital and allotment of shares of
the Company, whenever it is necessary on the directions of the Board.
¾ Alteration of objects clause of memorandum of association and Articles of
Association of the Company whenever it is required and complying the
formalities thereof.
¾ Shifting of Registered Office of the Company and complying with the formalities
thereof.
¾ Change of name of the Company and complying with the formalities thereof.
¾ Attending formalities relating to Appointment/resignation of Directors, obtaining of
DIN and Digital signature for Directors.
¾ Attending the requirements of Investors /JV Partners requirements and preparing
and providing required documents thereof.
¾ Drafting of Partnership Deed, Re-constitution Deed and Supplementary Deeds
etc.
¾ Taking care of deeming provisions of the Income Tax Act, 1961 eg. deemed
dividend (u/s 2(22)(e)) on inter corporate loans and advances etc.
¾ Attending FDI formalities and complying with statutory requirements.
¾ Any other roles & responsibilities assigned by the HOD/management from time to
time.