Tally.ERP 9 for IT Hardware Vendors
The below mentioned slide wise illustration will help to implement Tally.ERP 9 in IT
Hardware business.
Slide-4: Stock Availability and their configurations
Stock summary with product description will provide information to our Sales team/Front
office team about the configuration of that product or what are the features are available
with products and availability of the products.
Steps to get the stock availability status and item configuration in stock summary report is
mentioned below
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Gateway of Tally
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Click on F12 configuration
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Select the configuration option “ Accts/Inventory Info”
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From the master configuration screen, in Inventory section, “Use Description for Stock
items- Yes”.
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Now while creating the stock items (Inventory info stock Items Create/Alter) you can
specify the item descriptions in the description field.
To view the stock summary with configuration
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Gateway of Tally
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Select the Report “Stock summary”
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Click on the button- Press F1(Detailed)
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Press F12 (configurations)
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Enable “Appearance of stock items – Name (Description)”
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Tally.ERP 9 will display the item name with description of the item.
Slide-5: Want to suggest Alternative Items to customer?
Stock query report gives an option of checking alternative products.
This report is obtained using the feature called “ Stock Query”.
There are two methods in which we can achieve the Stock query report
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Gateway of Tally.ERP 9
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Select the option “Display”
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From the display menu select “Statement of Inventory”
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Select “Stock Query” and select the item name.
At transaction Level.
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Gateway of Tally.ERP 9
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Select the Accounting/Inventory vouchers
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Select the Press F8 to select the sales voucher
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Select the Stock item/product from the list
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At the reporting level.
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Click on Alt + S –will display stock query for the particular item you have selected in
the sales voucher.
Slide-6 & 7 : Know the Profitability from each Quotation and Print the Quotation
Steps for configuring Quotation in Tally.ERP 9 and view the profitabilityfrom each quotation.
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Creation of voucher type “Quote”:
Gateway of Tally
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Select the Master “ Accounts/Inventory Info”
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From Accounts/Inventory Info master, select “ Voucher Types”
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From Voucher types screen select “Create”.
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Create the voucher type “Quote” and select Type of voucher as “Sales Order” and
accept the voucher type creation.
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Now you can start entering the transaction in “Quote” voucher type.
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Accept the voucher, then use Pg Up button from your keyboard to recall the “Quote”
and select “Print” button or press “Alt+P” to print the quotation.
Obtaining the List of Quotation vouchers
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From the Gateway of Tally.ERP 9
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Select the option “ Display”
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From the display menu, select “Statistics”.
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From the type of Vouchers, select “Quote” Drill down to any of the month and select
“Show Profit” or F7 to get the profitability status.
Slide-8 : Multiple Payment mode- POS Invoice
Steps for configuring Tally.ERP 9 POS and how to make POS transactions are mentioned
below:
Creation of POS voucher types
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POS Transactions & Billing
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From the gate way of Tally
Select the “Accounting vouchers” under the transaction menu
Select the “Sale” voucher type or click on F8 to select the sales voucher type.
Select the “POS” voucher from the list of voucher type.
From the POS voucher screen, select the sales ledger from the list of ledger accounts
and press enter.
Select the Item (Bar code reader also can be used for scanning the bar code or
select the Item from the list)
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Gateway of TallyAccounts InfoVoucher typesCreate
In the voucher type creation screen, type voucher type Name as “POS”
Select Type of voucher as “ Sales” from the list of voucher types
Enable the option “Use for POS invoicing= Yes” and you can type/configure the
message in Print Message 1, Print Message 2 fields, which you wish to be display in
Invoice. These two additional fields for messages appear on enabling the above POS
feature, which can be used for custom messages viz., *Thank You* or *Visit Again*
and so on as per your requirements. The same will be printed at the bottom of the
POS invoice.
Default Print Title: You can specify the title of the POS Invoice (For Eg. CASH BILL)
as per your choice and the same will be printed in the Invoice.
For more details please refer Tally.ERP 9 reference manual /help file-POS section for
configuring the same.
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The Rate/Price of the Item/product is picked up automatically in case if you are
already specified the Rate/Price in Standard Rates screen (Stock Item Creation
screen) or from the Price List screen.
Select VAT/Tax Ledger from the list of Ledger Accounts.
By Default, for the first time, the POS Invoice screen will appear in Single Mode
Payment. To change you can click on “Multiple payment mode “ in the bottom of the
screen or click on “Ctrl+P”.
Choose the different payment modes and accept the voucher and print the same.
Slide-9 : Invoice with Multiple Tax rates
In One invoice tally gives you a flexibility to use the Multiple Taxes i.e. Vat and service tax.
This is important in a business where we are supplying goods and also servicing them. The
advantage of using this feature is that the statutory reports get updated automatically
without any manual intervention.
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Gateway of Tally
Select the “Accounting Vouchers” from Transactions menu.
Select the “Sales Voucher” or press F8 to select the sales voucher.
Select the Party name
Select the Item Name, Quantity, Rate and amount and select the sales ledger along with
Vat/Tax class (Sales @ 4 %).
Select different stock item which has different vat rates
Select Name, Quantity, Rate and Amount and select the sales ledger with Vat/Tax
class.(Sales @ 12.5%)
After selecting Items, from the list of ledger screen, select output Vat for the
items.(Outputvat@4% and Output Vat @ 12.5%)
In the next field Select the Service ledger “Installation Charges”(need to configure
service tax for the ledger)
When you select the Service ledger “Installation charges Tally.ERP 9 will prompt for
Service Amount in “Service Tax details” screen
Enter the Service amount and in the next column you will get the service Tax amount
automatically.
Next, select the ledger “Service Tax “, Education Cess and Secondary education cess
respectively and accept the voucher.
Once you accept the voucher, you can press the Page up button and pint the
Invoice/Bill.
Note: Ensure that VAT ledgers and Service Tax ledgers are created and configured to get
the similar output shown in the presentation.
Slide-10: Follow up on Daily Enquiry
Daily Enquiry report helps you to track the details of how many walk-in, enquiry call have
received on daily basis. You can plan for a follow-up with these enquiries and convert them
in to a sale.
The daily enquiry follow up can be tracked through a separate voucher type called “ Daily
Enquiry”. The steps to configure daily enquiry is mentioned below:
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Gateway of Tally
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Select the “Accounts Info” From Gateway of Tally
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From Accounts  select “Voucher Types”
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Create the voucher type called “Daily Enquiry” select the type of voucher as “Sales
Order”.
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Now you can start entering daily enquiries or walks-in to the same voucher type.
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To enter “Daily Enquiry”, From Gateway of TallyInventory VouchersPress Alt+F5 or
click on Sales order button and choose the “Daily Enquiry Voucher”
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From Voucher types screen select option “Create”.
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Capture the product / item name enquired and specify the customer contact details,
address and other details in the narration field.
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Daily enquiry report can be generated with below mentioned steps:
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Gateway of TallySelect the option “Display” “Statistics”.
From the type of Vouchers, select “Daily Enquiry” Drill down to desired month you
wish to see the report and Press F12- and Set “Yes” to Show Narration Also.
Slide-11 Assembling the computer and Ascertaining the cost and sales price of a
computer
The process of assembling the computers is handled in Tally.ERP 9 using the voucher type
called “Manufacturing Journal”
There are 3 steps involved in this
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Gateway of Tally
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Select the “ Accounts Info”
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From Accounts select “ Voucher Types”
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From Voucher types screen select “ Create”.
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Create the Voucher type called “Assembled PC”, select the type of voucher as “Stock
journal”.
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Enable the feature, “Use as a manufacturing Journal=Yes“ and save the voucher
creation screen.
Bill of Material Creation.
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From Gateway of Tally
Select the Inventory Info  Stock items and click on create.
From the stock item creation screen, click on F12 configuration
Enable the feature “Allow component list details (Bill of Materials)=Yes” and accept
Now in the stock Item creation screen, select the Name if the item which you wants
to create.
Select the group, units etc.
Enable “Set Components (BOM)=Yes”
Select the number of components required to manufacture the same item and accept
and accept the stock item creation screen.
Passing the Manufacturing Journal .
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From the Gateway of Tally
Select the “Inventory Vouchers” from the Transactions
Select the” Stock Journal” or press Alt+F7
Select the “Assembled PC” from the voucher type and accept
Mention the Name of the product for Eg: Computer
Select the Godown where you wish to store the Manufactured material
Specify the Finished goods Quantity which you would like to manufacture, you can
see the BOM (bill of material) required to manufacture the computer will be
displayed automatically in the components screen.
You can add Additional Cost (by creating a ledger for Eg: Assembling charges,
Freight or any other charges to be added) of the manufacturing and save the
voucher.
The same can be printed and given to the customers
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Enabling the Manufacturing Journal .
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Creation of Manufacturing Journal
Creation of Bill of Material
Manufacturing journal entry.
Slide-13 & 14 & 15: Warranty management.
Warranty tracking can be done using the Batch feature. To enable the batch
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From Gateway of Tally
Press F11 or click on “ F11” Feature
Select the F2- Inventory features”
Enable the feature “Maintain Batch-wise details” and “Set expiry dates for Batches”
to Yes
Now from Gateway of Tally press F9 and enter the purchase transaction, in the item
allocation screen, enter the Batch number, Manufacturing and expiry date.
At the time of making the sales entry, you can specify the Batch details in the
narration field along with warranty information and bill the same.
To search for the Batch, from the gate way of Tally.ERP 9 , select display
Select “Inventory Book”Select “Batch”Select the name of the Item and batch and
enter.
You will get the date of purchase and sales details.
Slide- 17& 18 & 19 & 20: AMC Management
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Create a New voucher type called “AMC – Service Order” and select type of voucher
as “ Sales Order”.
Create one Item as “AMC”.
When you receive any AMC Order to create AMC voucher
 From Gateway of Tally Select “Inventory Vouchers”
 Select “Alt+5” or click on “Sales Order”
 Select “AMC-Service Order.
 Select the “Party Name & Other details”.
 Select the Item as “AMC”.
 In the item allocation screen,” Due On” field select when is the next service due
date. For Eg: Every month 10th you have to make on site customer visit.
Therefore in the “Due On” field you can select the 10th and quantity as
“1
Visit”(You can create Unit of measure as “VISIT” for item AMC)
 The similar way you may specify the planned visit details in the item allocation
screen.
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To view the AMC Order details
 From the Gateway of TallyDisplayInventory booksSales Orders
 Click on “Due only”, will display the due visit details, therefore you can call the
customers proactively and fix the appointment for visit.
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Once you have completed the Onsite visit, you can knock off the AMC visit against
the order. Steps are mentioned below
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Gateway of TallyInventory vouchersselect the Delivery note(Alt+F8)Pass
In Delivery note Select the AMC Orders from the List of pending order’s
Select unit as Visit (1 visit, 2 visit etc.)
And select the “End of List” details in all the other places and accept.
You can specify the onsite visit details or service details in description.
Slide-22 Understanding saleable stock situation
Tally gives you an opportunity to block stocks in advance for to cater to orders due by
simply raising Sales Orders in Tally. You will be able to get the saleable stock details in the
Stock Summary report (Saleable Stock=Closing Stock- Sales Orders Pending).Looking at
this report you will get the information on Stock in hand with you, this helps to manage
your delivery schedule more efficiently.
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From the gateway of TallySelect the Report “ Stock Summery”Select the option “F1Detailed”
Click on the option “ New column or Alt + C ”
Specify the date on which you want to see the saleable stock
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To achieve the saleable stock
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Accept all the other option and select “type of values- Saleable stock” and accept.
Slide-23 Know your stock movement- Fast, Slow or Idle
Using this report you can analyse as the product/item is fast moving, slow moving or not
moving in your business. It also help to you to design a promotional schemes for the slow
moving items.
This report can be obtained from “Aging Analysis” report of Tally.ERP 9
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From Gateway of Tally.ERP 9Select the option “ Display”Select “ Inventory Books”
Select “Ageing Analysis” Press F6 Ageing Periods
You can change the Ageing period as per your requirement (10 days, 20 days, 30 days
etc.) as per your need.
Slide-24 Reduce Inventory Carrying cost
Create the price Level called “Promotional”
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From Gateway of Tally  Select the F11 featureSelect Inventory features
Enable the option “Use Multiple price levels”
Specify the price level name “Promotional “ in the company price level screen
Set up the promotional schemes
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Gateway of TallySelect the “Inventory Info”Select the feature “ Price List”
Select the “Stock Group”Select the “Stock Group Name as “ All items”
Select the price level “Promotional”
Mention the date from the price list is applicable in the “Applicable From” (From which
date you want to activate the promotional pricing for the items)
Slide-25 Outstanding Management
There are important business decision making reports which can be generated from
Tally.ERP 9. By viewing this you will be able to get a complete picture of outstanding
receivables, from Customers and outstanding payables to the suppliers. This report also
displays a due date column for your reference. You will be able to get the information on
overdue bills, if any, from this report.
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From the Gateway of Tally.ERP 9Select “ Display”Select the “ Statement of
Accounts”Select “ Outstanding”Select “ Receivable or Payable”
Slide-26 Follow-up with customers
The follow-up with customers can be done through the feature called “Reminder Letters”.
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From the Gateway of Tally.ERP 9Select “ Display”Select the “ Statement of
Accounts”Select “ Outstanding”
Select “Ledger”
Select the particular ledger and press ALT+P
Set the option “Print Reminder Letter = Yes” and accept the same.
To view the contact details, from the ledger outstanding report, click on contact.
Slide-27 I have 2 collection boys… how to use them smartly?
We can achieve this by classifying customers by area/zone using Group concept.
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From the Gateway of Tally.ERP 9Select “ Display”Select the “ Statement of
Accounts”Select “Outstanding”
Select “Group” and select the required group.
To enable the contact details set “Show contact details=Yes” and accept.
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Slide-29 Confirmation of Accounts
Confirmation of A/c serves to confirm the account balance with the customers, suppliers,
lenders and borrowers.
To enable the Confirmation of Accounts
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From the Gateway of TallySelect the option “ Display”->“Accounts BookSelect
“Ledger”
Press Alt+P, select the style of report as “Confirmation of Accounts”.
Slide - 30 : Cheque Printing
You can choose to print Cheques from Tally.ERP 9 at the time of making payments to
Creditors and other parties during Voucher Entry i.e., directly from the Payment Voucher.
To enable Cheque Printing in Tally.ERP 9,
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Go to Gateway of Tally F11: Accounting Features
Set Enable Cheque Printing to “Yes”
Set/Alter Cheque Printing Configuration to “Yes”
Once the option Set/Alter Cheque Printing Configuration is activated to “Yes”
Specify the company Name on Cheque
Select the Bank from the Bank accounts list
You will have to fill in the dimensions of the cheque.
Tally.ERP 9 Accepts user defined cheque dimensions.
All dimensions must be more than 0 for cheques to be successfully printed.
If your cheque has two signatories, both can be specified. Both could be the same
salutation or different. For example, one could be Managing Director; the other could be
Director etc.
Provide the details of whatever you are using currently. Many banks will pre-print both
the Company name and the salutation in the cheque, in such cases you can leave them
blank.
You are now ready to print the cheque. Remember that this option is available only for
the banks for which you have created as Bank Ledger account.
Ensure that you have not left any field blank other than the salutation fields. Trial and
error is the only way to get the printing in the right positions.
Slide-32: Periodic Profitability Comparison
You can compare the profitability of multiple months in Tally.ERP 9. We can use the “New
column” feature to compare the same. The procedure is given below:
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Gateway of Tally.ERP 9Select the Report “ Profit and Loss Accounts”
Click on the button “New Column” or Press “Alt+C”
Specify the date on which you want to compare and accept the other options and check.
Slide-33 : Balance sheet comparison
We can also compare the balance sheet.
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From Gateway of Tally
Select the Report “ Balance Sheet”
Click on the button “New Column” or Press “Alt+C”
Specify the date of the financial year which you wish to compare and accept the other
options and check.
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