State of the Payroll Address for 2012
1. Address verification:
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Your Form W-2 will be mailed to the current home address on file. Please
verify your address on your payroll check stub or through ADP Employee Self
Service (ESS).
Any corrections must be made before December 31, 2011 to ensure proper
distribution.
2. Social Security card and payroll name match:
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The name on your Social Security card and the Form W-2 must match in the
following manner: first name, middle name or initial and last name.
If you are currently using a name that does not match your Social Security
Card due to marriage, divorce, citizenship change, or any other reason, you
need to obtain a new card (with correct name) from the Social Security
Administration (SSA). This can be done by mailing Form SS-5, available on
the Social Security Administration Website at http://www.ssa.gov.
To correct your name on the payroll system, contact your department or the
Payroll Office (305-348-2181) for instructions.
3. Form W-4:
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If you were claiming exempt from federal withholding on your Form W-4 for
2011, this form expires January 1, 2012. You have a grace period until
February 15, 2012 to submit the new 2012 form to the Payroll Office. If the
new form is not received by that date, IRS regulations require the Payroll
Office to change your allowances to “zero” and your filing status to “single”
until a new form is received. Forms may be obtained on PantherSoft
Employee Self-Service, our Web site or by contacting the Payroll Office.
Employees are required to file an amended Form W-4 by December 15, 2011
if their filing status or number of allowances has changed.
Log on to ADP ESS: https://portal.adp.com/public/index.htm
4. Form W-2:
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The Form W-2 for 2011 will be mailed to your home by January 31, 2012.
Electronic Form W-2 will be available on ADP Employee Self Service (ESS)
after January 31, 2012 through March 1, 2012. After March 1, 2012 duplicate
Form W-2 will be available by request from Human Resources.
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5. Requesting Duplicate 2010 Form W-2:
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Available on-line through ADP ESS after January 31, 2012 through March 1,
2012.
Log on to ADP ESS: https://portal.adp.com/public/index.htm
After March 1, 2012 duplicate Form W-2 will be available by request from
Human Resources.
Use W-2 Replacement Form available on Payroll Website:
http://hr.fiu.edu/uploads/file/forms/pay/w2replacement.pdf
Please specify if you would like the duplicate mailed or picked up.
All duplicate requests will be processed within three business days.
6. Florida minimum wage:
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The Florida minimum wage is $7.31 per hour effective June 1, 2011.
7. Social Security Tax: Changes
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Wage base: $110,100
Employee Rate: 4.2%
Employer Rate: 6.2%
Maximum Employee deduction: $4624.20 ($110,100 x 4.2% = $4624.20)
This tax resumes with the first payroll in 2012 if you reached the limit in
2011. This will cause a change in the net pay from the last paycheck in 2011
to the first paycheck in 2012.
8. Medicare tax:
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Wage base: No wage limit.
Rate: 1.45%
9. The 2012 Payroll Calendar and Holiday Schedule are now available online on
the Payroll Website (Payroll and Employee Records).
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