Graduate
Administration
Meeting
Abigail Ueno & Sarah Bevan
October 2015
Graduate Team
Ms Abigail Ueno
Graduate Administrator
(LG PGT/PGR)
e-mail: aueno@essex.ac.uk
Phone: 01206 872199
Mrs Sarah Bevan
Student Administrator
(LA UG/PG, EMLC, Proficio)
e-mail: laladmin@essex.ac.uk
Phone: 01206 872306
Other Members of
the Admin team...
Also in 4.305…
Mrs Valerie Hartgrove (Val)
Undergraduate Administrator (LG)
Phone: 01206 872196
e-mail: vhartg@essex.ac.uk
Departmental Admin Team...
Mrs Samantha Durling (Sam)
Departmental Administrator
4.324a
Phone: 01206 872201
e-mail: sdurling@essex.ac.uk
Mrs Caralyn Elmer (Carrie)
Departmental Administrative Assistant
4.305
Phone: 01206 872083
e-mail: celmer@essex.ac.uk
(Ethical Approval's/ Finance)
Languages for all.
Mrs Sharon Gynn
LfA Administrator
e-mail: lfaadmin@essex.ac.uk
Phone: 01206 873614
Completely separate initiative from our department.
1 Free language module per student*
Language Portfolio – Online learning.
Language Express – Evening classes
More information can be found via
www.essex.ac.uk/languagesforall
Essex Modern Language Certificates (EMLC)
Essex Modern Language Certificates are designed for students who wish to accumulate
credits for a separate award in modern languages. They are also available to members of
the public and staff working at the university.
You can choose from a wide choice of modules in French, German, Italian, Spanish,
Portuguese and Chinese ranging from beginner to honours level.
You will study language modules that are each worth 30 credits. You can choose to study a
single module, or you can accumulate the credits towards a recognised qualification in
modern languages.
Certificate of Continuing Higher Education in Modern Languages (60 credits)
Certificate of Higher Education in Modern Languages (120 credits)
Diploma of Higher Education in Modern Languages (240 credits)
Each 30 credit module costs £556 for registered University of Essex students
More information can be found at:
http://www.essex.ac.uk/langling/language_certificates/default.aspx
Your Directors…
Graduate Taught Director
Dr Doug Arnold
PGT Student Co-ordinator
e-mail: doug@essex.ac.uk
Course directors
Degree Course
MA Linguistics
MA Linguistic Studies
Course Director
MA and PG Dip Chinese-English Translation
Ms Dan Chen
MA Applied Linguistics
Professor Monika Schmid
Dr Tracey Costley (from January)
MA English Language and Linguistics
Dr Wyn Johnson
MA Psycholinguistics
MSc Language and the Brain (with Psychology)
Dr Sonja Eisenbeiss
MA Sociolinguistics
Dr Enam Al-Wer
MA Translating Interpreting and Subtitling
MA Translation and Literature
Ms Ignazia Posadinu
MA Teaching English as a Foreign Language/Teaching English to Speakers of Other
Languages (TEFL/TESOL)
Dr Christina Gkonou
Professor Louisa Sadler
Graduate Research Directors
Professor Robert (Bob)
Borsley
Director of Research Students
e-mail: rborsley@essex.ac.uk
Dr Beatriz De Paiva
Assistant Director of Research
Students
e-mail: bdepaiva@essex.ac.uk
Departmental Office Hours
During Term Time:
Monday
09:30 – 12:30
14:00-16:15
Tuesday
09:30 – 12:30
14:00-16:15
Wednesday
09:30 – 12:30
CLOSED
Thursday
09:30 – 12:30
14:00-16:15
Friday
09:30 – 12:30
14:00-16:15
Location: 4.305 (entrance 2NE)
Social Space - 4.305a
It
is located next to the
Departmental Admin Office.
Photocopier
cards are
available from the main office
(£2 for 40 copies)
Coffee/tea
machine. Kitchen
and Study area.
International
magazines
available for reading.
Paper Mail
Paper mail (internal and external) is delivered to
“pigeonholes” in the Social Space.
•Please check these regularly.
How do we contact you?
We will not send you messages to your private email
addresses/accounts so....
Please ensure that you check your university email
account regularly, especially in the first few weeks of
each term. Notifications will include:
•
•
•
•
Last minute room changes
Class allocations
Course director meetings
Module enrolment confirmations.
How do you contact us?
•
Come to the departmental office.
•
Academic staff have weekly office hours.
•
Email or phone
•
Leave a note at the departmental office
Types of Postgraduate Students
PG Diploma
9 months (Translation)
MA Students
12 months (LG/Translation)
24 months - Part time (LG)
Modular (LG Modules by term)
TAUGHT
Integrated PhD
Does Taught modules in
first year and then
second year is Supervised
Research.
PhD by Supervised Research (SR)
RESEARCH
Standard Course Structure
Courses are the “big” units, typically:
•4 modules (Autumn)
•4 modules (Spring)
•Dissertation (Summer)
For full time MA courses. Other course structures
may vary.
Online Module Enrolment (eNROL)
www.essex.ac.uk/enrol
Make
sure you’ve discussed your choices with
your course director.
Select
your optional modules from the dropdown menu
We
will contact you if they are any problems.
You
will receive an automatic e-mail when
your modules have been approved.
Deadline
is two weeks into each term; end of
week 3 (AU) and week 17 (SP).
If
you are an MA TIS, Integrated PhD* or a
Part Time MA Student please can you let me
or Sarah know your module choices by email
(please state codes LGXXX-7-AU/SP).
*These would need to be confirmed by your Course Director.
Timetable

Please note the timetable is central and cannot be
made to suit individual peoples needs.

If you have a clash between a compulsory module
and an optional module you must attend the
compulsory module and choose another option.

You can check your individual timetables via
MyEssex

Once you’ve had a choice approved via enrol it
takes overnight to appear on your personalised
timetable.

Report a timetable problem and request to change
classes via this link
http://www.essex.ac.uk/timetables

Students can audit other modules if they think it
would be beneficial to their research later on.
Timetable…Key points
The definition of our module codes:
LA
LG
404
7
AU
=
=
=
=
=
Language module
Linguistics module
The code of the module.
GRADUATE LEVEL.
The term it is running could be
AU/SP (Autumn/Spring).
IA/ LT/ BE – International Academy/Lifts/ EBS – Please
contact the relevant department directly.
You should take 4 modules (each term) and you are
recommended to do 3 modules (each term) if you are an
Integrated PhD student.
Submission of Assignments (Linguistics ONLY)

You will need to submit an electronic copy (watermarked) via FASer by
16:00 on the day of the deadline. Feedback will be provided online.

Submissions are online only.

You can upload your file as many times as you like before the deadline and
delete previous versions BEFORE the deadline only.

Late submission – two marks deducted per 24 hour period (including
weekends and public holidays!) after 7 days, your mark will be a ZERO.
(Please note the dissertation is NOT an assignment – no late submission
allowed. The mark will be ZERO.)

Different policy for Different Departments. It’s up to you to find out how
to submit work with other departments.
Submission of Assignments (Translation ONLY)

How to submit your assignment may vary depending on your module. You may be
asked to submit online or to submit a hard copy to the departmental office. You
will receive this instruction from your Module Director.

If you submit online - you will need to submit an electronic copy (watermarked) via
FASer by 16:00 on the day of the deadline. Feedback will be provided online.

If you submit a hardcopy – you will need bring the assignment to the
departmental office by 16:00 on the day of the deadline. Please check our opening
hours (as we are closed on a Wednesday afternoon). Feedback will be collected
from the departmental office.

Late submission – two marks deducted per 24 hour period (including weekends
and public holidays!) after 7 days, your mark will be a ZERO. (Please note the
dissertation is NOT an assignment – no late submission allowed. The mark will be
ZERO.)
Extenuating Circumstances
...are formally defined as “circumstances beyond a
student’s control which could cause him or her to
perform less well in coursework or examinations
than he or she might otherwise have been
expected to do and which affect the student for a
significant period of time”
In general they will be of a personal or medical
nature. IT failure is not considered an extenuating
circumstance, so please make sure you give
yourself enough time to upload your work
successfully.
If you experience any problems of an academic or
non-academic nature, please seek advice from
your Administrator, Supervisor, Course Director or
the Student Support Centre.
More information can be found in the Departmental
Handbooks and on the departmental website.
Ethical Approval
• All students planning to undertake a
research project involving human
participants (e.g. a project involving tests,
questionnaires, interviews, reaction time
experiments, etc.) must obtain ethical
approval BEFORE STARTING data
collection.
•
Information can be found on the
departmental webpage.
• Our ethics co-ordinator is Dr Mike Jones.
Plagiarism i.e. Cheating

Copying work without acknowledging the source.

We take this very seriously!

Every assignment is automatically checked for plagiarism.

Dr Vineeta Chand is running a session after this meeting specifically
on Academic writing, ethics & avoiding plagiarism. Please stay here
to attend as the information provided will be very important.

Information is also available in the departmental handbook. We are
providing you with guidance, therefore any form of plagiarism will not
be tolerated. If you do not understand the instructions PLEASE ASK
rather than commit an academic offence.
Tier 4 Study Visa - Responsibilities
•
As mentioned previously attendance of Taught module timetabled events will be
monitored using the electronic registration system. If you are unable to attend for
any reason you MUST notify the University by completing the “Notified absence
from teaching” form on your MyEssex portal.
•
However if you are studying with us under Tier 4 sponsorship, the University has
further responsibilities to the Home Office to meet the stringent criteria set out to
comply with as a Tier 4 sponsor. This includes regular reporting to the Home
Office on the attendance of our sponsored students. Therefore if you hold a Tier
4 visa it is especially important to notify the university of the reasons for any
absence.
•
If you hold a Tier 4 visa and intend to travel away from campus (including travel
within the UK), please come to the departmental office to complete a “Study
Away Request Form”. This is especially important if you plan to travel abroad,
especially during the Summer Term when you may need to collect data in
another country.
•
Please always remember to take advice from the Student Hub (visa section)
before any travel abroad.
http://www.essex.ac.uk/immigration/enquiry/default.aspx
Course Reps
What are course reps?
The course reps are students that have been elected to represent you with any issues you
might have regarding your course. If you ever have a problem or question they're there to
help you out.
Why do we have course reps?
They are an important part of ensuring that the University is providing quality education for
you and every other student.
How can they help?
Course reps can help make your voice heard and raise any issues or problems you may
have with your course. The course reps sit on the Student & Staff Liaison Committee (SSLC)
which discusses a range of topics - this is their chance to raise your views directly with their
departments of the University and seek a resolution.
How can I become a course rep?
Students who wish to apply should express their interest to the Student Union (SU will be
publicising via social media/emails) All selected representatives will be required to attend the
(compulsory) Course Rep training session. Sessions will be held on 17th and 18th of October,
10am – 1pm. Email sureps@essex.ac.uk
Student Staff Liaison Committee
This Committee provides a forum for representatives of both
students and academic staff to discuss problems that arise in the
Department: policy, improvements and so on. It is an important
committee and the forum in which your voice can be heard. Take
advantage of this opportunity and participate.
There will be separate meetings for one for PGT and PGR students.
Course reps consult fellow students about matters they wish to have
raised during the committee, and forward these to the Graduate
Administrator for inclusion on the agenda.
You’ll get points from being a Course rep which can go towards the
‘Big Essex’ award.
Support Services
Departmental advisory team
 Nominated Personal Tutor/Course director/
Supervisor
 Abi Ueno (Graduate Administrator - LG)
 Sarah Bevan (Student Administrator - LA)
Central Services
 Student Hub (Silberrad Student Centre)
 Student Union Advice Centre (Square 4)
 Well Being Counselling service (Silberrad
Student Centre)
 Nightline (North Towers)
Useful contact’s continued…
 Information centre (Square 3)
 Computing Help desk (Silberrad Student Centre)
 The Registry/ Graduate School in the Silberrad Student
Centre where you can go to for:
The Documentation Ordering System: Letters/
Certificate of Registration/Student / Council tax letters etc.
 The Talent and Development Centre.
 Employability and Careers centre. (Square 2)
- The big E/ Essex Award.
Last but not least – 2 very useful tips!
What is your registration number?
This is your Registration number
 It’s a number and doesn’t
have letters in it.
Handbooks?
Masters, Translation and PhD Handbooks are
available online only via our Departmental Website.
http://www.essex.ac.uk/langling/current/default.aspx
Social Media
 You may like to follow us on Facebook
(www.facebook.com/lalessex) or Twitter
(@EssexLang_Ling) to learn about things that are
happening in the Department (seminars etc).
 Any questions about your course etc. should still be
directed via email to your Personal Tutor/ Supervisor/
Course director/ administrator.
More information can be
found here;
www.essex.ac.uk/langling