Exploring Microsoft
Word 2003
Chapter 7: The Expert User:
Workgroups, Forms, Master
Documents, and Macros
Robert Grauer and Maryann Barber
Committed to Shaping the Next Generation of IT Experts.
Exploring Word 2003 - Grauer and Barber
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Objectives
Describe how to highlight editing changes
in a document, and how to review, accept,
or reject those changes
 Save multiple versions of a document;
save a document with password
protection
 Create and modify a form using text fields,
check boxes, and a drop-down list
 Perform calculations within a table
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Objectives (continued)
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Sort the rows in a table
Create a master document; add and/or
modify subdocuments
Explain how macros facilitate the execution
of repetitive tasks
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Record and run a macro; edit an existing
macro
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Use the Copy and Paste commands to
duplicate an existing macro and then
modify the copied macro
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Case Study: A Question of Ethics
The opening case study focuses on ethical
issues. The case describes many types of
ethical dilemmas to get students thinking
about what decisions they would make.
Students are asked to read a case study to
be prepared to discuss ethical decisions
involved.
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Workgroups
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More Efficient
More Effective
Less Time Consuming
Make Your Job Easier
Make Your Reviewers’
Job Easier
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Work Groups Terminology
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Revision Mark
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Vertical Line
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Addition
Deletion
Comments
Reviewing Toolbar
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Track Changes
Command
Review Changes
Command
Accept and
Review Changes
Command
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Revision Marks
Revision
Mark
Text to be
Added
Text to be
Deleted
Comment
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Reviewing Toolbar
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Display for Review
Show Comments
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Deletions
Insertions
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Show Previous
Show Next
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Accept Change
Reject Change
New Comment
Track Changes
Show Reviewing
Pane
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Accept Changes Command
Accept
Changes
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Saving Different Versions
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Save multiple versions of a document
Latest version is opened automatically
Review previous versions to see
changes that were made
Dates and times are displayed on each
version
Saves a lot of time
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Versions
Save Versions
New
Versions
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Forms Terminology

Forms Toolbar
Fields

Text Field
 Check Box
 Drop-down List
Shaded Entries
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Exploring Word 2003 - Grauer and Barber
Form
______
_______
_______
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Forms
Text
Fields
Check
Box
Fields
DropDown
List
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Forms Toolbar
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Text Form Field
Check Box
Drop-Down List
Form Field Options
Draw Options
Insert Table
Insert Frame
Form Field Shading
Reset Form Field
Protect Form
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Hands-on Exercise 1
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Title of Exercise: Work Group and Forms
Objective: to review the editing comments
within a document; to create a form
containing text fields, check boxes, and a
drop-down list.
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Input file: Contract
Output file: Contract Solution
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Table Math

Basic Word
Table Concepts
 Rows
 Columns
 Cell/Cell
Address
 Header Row
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Calculations
Within a Table
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Using Formulas
Sorting Rows
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Ascending
Descending
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Table Math
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Hands-on Exercise 2
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Title of Exercise: Open the Document
Objective: to open a password-protected
document and remove the password
protection; to create a table containing
various cell formulas
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Input file: Executed Contract
Output file: Executed Contract Solution
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Master Documents
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Help organize
large documents
Make work
easier
Make group work
easier
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Master Document (Continued)
Collapsed
View
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Master Document (Continued)
Expanded
View
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Hands-on Exercise 3
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Title of Exercise: Master Documents
Objective: to create a master document and
various subdocuments; to create a new
folder from within the Save As dialog box in
Microsoft Word
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Input file: None
Output file: About Acme Systems and multiple
subdocuments
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Macros
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Set of
Instructions
Use Visual
Basic for
Applications
Macro Recorder
Visual Basic
Editor
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Visual Basic
Commands
Sub & End Sub
Statements
 Comments
 Statements =
Command Executed

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Record Macros
Macro
Name
Tools
Menu
Store
Macro
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Run Macros
Run
Macro
Tools
Menu
Edit
Macro
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Hands-on Exercise 4
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Title of Exercise: Introduction to Macros
Objective: to record, run, view, and edit
simple macros; to run a macro from an
existing Word document via a keyboard
shortcut
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Input file: Executed Contract
Output file: Executed Contract
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Summary
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Workgroups can review documents
and suggest electronic revisions.
The document author can accept or
reject suggestions.
A form can help to manage data on an
often-used document.
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Summary (Continued)
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A table can be used in Word to manage,
sort, and even calculate data.
A master document can be used to help
manage long documents.
Macros can be created to help expedite
frequently used commands and
keystroke combinations.
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End-of-Chapter Exercises
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Multiple Choice
Practice Exercises
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Exercise 1—Reviewing a Document
Exercise 2—Table Math
Exercise 3—The Tips for Windows XP
Exercise 4—Debugging a Macro
Exercise 5—Customizing
Exercise 6—Enhancing a Macro
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End-of-Chapter Exercises
Mini Cases
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Case 1—Learn More about VBA
Case 2—Customize the Toolbar
Case 3— Co′mo Est′a Usted?
Case 4—Object Linking and Embedding
?
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Questions?
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