Role Profile – Grade 8 PAS
Manager
Job Title:
Reporting to:
Job Family:
Main Purpose of the Role:
Financial Accounting Manager Generic Post Title: Manager
Financial Controller Department:
Professional and Administrative Support Grade:
Finance Office
8
The role supports the Financial Controller in delivering on the University’s responsibilities in the areas of tax, financial and statutory accounting and reporting.
Summary of
Activity:
Examples of role specific activity include:

Line management of the Payroll and Treasury functions.

Assistance in the preparation of cashflow forecasting and projections and funding requirements.

Assistance in preparation of consolidated statutory financial statements.

Preparation of subsidiary statutory statements.

Leading the month end process including management of control accounts, accruals and prepayments, journal preparation and analytical review of income and expenditure.

Assisting in the provision of financial accounting technical guidance.

Leading the review and update of the Financial Procedures and Financial Regulations relating to the University.

Coordination of all tax matters including but not limited to Direct Tax, Employment Tax, international tax matters and VAT compliance including ensuring timely submission of quarterly VAT returns, EC sales list and annual Partial Exemption adjustments for VAT.

External reporting including HESA, OSCR, SFC and National Statistics working with the Finance


Systems team as required.
Reconciliation of intercompany accounting.
Working with the Finance Systems team carry out project work as required implementing systems to ensure compliance with financial regulations, University policy and procedure.

Build and maintain relationships with key internal and external stakeholders all levels in the
University and being responsive to the needs of the University community at all times.

Preparation of Executive Board, Company Board and Committee papers as required.

Attend and represent the finance function at University Committee’s and project boards, as required.
Examples of generic activity include:

Support Head of Department in leading the department towards achieving the University’s mission.

In consultation with other senior members of the department, assist with preparing the departmental plan.


Lead, manage, develop and motivate the support/administration team.
Be an active member of the Department Management Group and other key School/University committees.

Liaising with staff at all levels internally, representing the department on University groups, contributing to developments within the institution.

Discharging delegated financial responsibility, with financial authorisation.

Working closely with the School Management Groups to manage the administration of University procedures.

Manage the support for departmental involvement in University activity.

Responsible for the management, implementation and compliance with Health and Safety regulations, standards and processes within your area of responsibility and control.

Any other tasks appropriate to the post and in line with School/Department business needs.

Role Profile – Grade 8 PAS
Manager
Special Features
Grade 8 is expected to take the lead in the setting of administrative standards and in ensuring conformity with University and departmental policies across the wide range of activities in which the department engages. As such the post holder will need to exercise considerable initiative and facilitate the spread of good professional practice. The post routinely requires the ability to take independent action within the agreed parameters of delegation and the ability to liaise and negotiate with staff at all levels across the University and externally. The emphasis is very much on developing and sustaining a professional administrative ethos.
Criteria
Education,
Qualifications
& Training
Essential
Possession of a CCAB recognised accountancy qualification.
Membership of appropriate professional institute or association.
Desirable Evidence
Application form
Qualifications
Skills,
Knowledge &
Competencies
Application form
References
Interview
Relevant post qualification experience.
Demonstrable expertise in tax & financial accounting.
Proven excellent communication skills.
Proven track record of the provision of first class advice/service to
Management.
Ability to develop and maintain effective working relationships at all levels within an organisation.
Sound analytical skills with the ability to comprehend the range of issues affecting financial performance.
Ability to plan and prioritise workloads in accordance with the annual planning process, financial reporting periods and regular reporting requirements.
Ability to demonstrate a proactive approach to service development and a commitment to improving systems and processes.
Knowledge of Higher Education sector.
Knowledge of financial IT systems is highly desirable.

Generic HERA Activity – Grade 8 PAS
Manager
1 Communication
This element includes communication through written/electronic/visual/verbal means, and in both informal/formal situations. This may include the need to convey basic factual information clearly and accurately, conveying information in the most appropriate format and explaining complex or detailed specialist information.
Required to convey and understand communication of a complex or conceptual nature which typically would not be immediately understandable to those outside the area of work.
2 Teamwork and Motivation
This element includes team work and team leadership when working in both internal and external teams. This may include the need to contribute as an active member of the team, motivating others in the team and providing leadership and direction for the team.
Overall leader of the team, setting the overall goals, directing the team and identifying what needs to be done, by when. The role holder may be responsible for the work of several sections or units within the overall team.
3 Liaison and Networking
This element includes liaising with others both within and outside the institution and creating networks of useful contacts. This may include passing on information promptly to colleagues, ensuring mutual exchange of information, influencing developments through one’s contacts and building an external reputation.
Liaison to ensure appropriate action is taken and to build relationships, networking for the purpose of influencing events or cement long term relationships, expected to be involved in short life networks established for specific activity and to have membership of appropriate professional body.
4 Service Delivery
This element includes the provision of help and assistance to a high standard of service to students, visitors, members of staff and other users of the institution. This may include reacting to requests for information or advice, actively offering or promoting the services of the institution to others and setting the overall standards of service offered.
Expected to initiate contact with customers, explore customers' needs and adapt the service to meet them.
5 Decision Making Processes and Outcomes
This element includes the impact of decisions within the institution and externally. This may include decisions which impact on one’s own work or team, decisions which impact across the institution and decisions which could have significant impact in the longer term within or outside the institution.
Involved in the formation of agreements with external bodies, member of committee or team with decision making authority to begin or stop significant areas of work and providing information that will influence the development of business plans or working alliances.
6 Planning and Organising Resources
This element includes organising, prioritising and planning time and resources, be they human, physical or financial.
This may include planning and organising one’s own work, planning work for others on day to day tasks or on projects, carrying out operational planning and planning for coming years.

Generic HERA Activity – Grade 8 PAS
Manager
Plan and prioritise the day-to-day work of others to meet agreed objectives, and occasionally responsible for formulating the type of plan that will affect a substantial area of work, is likely to last longer than one year and will possibly involve people from several teams.
7 Initiative and Problem Solving
This element includes identifying or developing options and selecting solutions to problems which occur in the role.
This may include using initiative to select from available options, resolving problems where an immediate solution may not be apparent, dealing with complex problems and anticipating problems which could have major repercussions.
Expected to use judgement to resolve problems that are predictable but occur less frequently, and could be required to resolve problems that occur infrequently and when the available guidance is not specific.
8 Analysis and Research
This element includes investigating issues, analysing information and carrying out research. This may include following standard procedures to gather and analyse data, identifying and designing appropriate methods of research, collating and analysing a range of data from different sources and establishing new methods or models for research, setting the context for research.
Required to decide how to conduct an investigation as well as analyse and interpret the results.
9 Sensory and Physical Demands
This element includes the sensory and physical aspects of the role required to complete tasks. This may include physical effort, co-ordination and dexterity, using aural evidence to assess next actions, applying skilled techniques and co-ordinating sensory information and high levels of dexterity where precision or accuracy is essential.
Will need skills obtained through practice over a period of time or during practical training. Care, precision and accuracy will be normally expected.
10 Work Environment
This element includes the impact the working environment has on the individual and their ability to respond to and control that environment safely. This may include such things as the temperature, noise or fumes, the work position and working in an outdoor environment.
Based in the sort of working environment that has little impact on the way in which the work is performed and presents a low level of risk.
11 Pastoral Care and Welfare
This element includes the welfare and well being of students and staff within the institution, in both informal and formal situations. This may include the need to be aware of the support services available, giving supportive advice and guidance and counselling others on specific issues.
Covers basic sensitivity to and consideration of other people's needs or feelings and may include dealing with signs of obvious distress, and may be required to react to predictable welfare issues that are covered by documented procedures, when the matter can be referred to someone else or advice on how to respond can be obtained.

Generic HERA Activity – Grade 8 PAS
Manager
12 Team Development
This element includes the development of the skills and knowledge of others in the work team. This may include the induction of new colleagues, coaching and appraising any individuals who are supervised, mentored or managed by the role holder and giving guidance or advice to one’s peers or supervisor on specific aspects of work.
Responsibility for providing training or instruction to other members of the work team on a regular basis, identify the training and development needs of the members of the work team, analysing achievement of team objectives and identifying learning needs arising from shortfalls.
13 Teaching and Learning Support
This element includes the development of the skills and knowledge of students and others who are not part of the work team. This may include providing instruction to students or others when they are first using a particular service or working in a particular area, carrying out standard training and the assessment and teaching of students.
May be required to outline or explain rules, processes, procedures, packages or systems.
14 Knowledge and Experience
This element includes the relevant knowledge needed to carry out the role, however acquired, whether this is technical, professional or specialist. This may include the need for sufficient experience to carry out basic, day to day responsibilities, the need for a breadth or depth of experience to act as a point of reference for others and the need to act as a leading authority in one’s field or discipline.
Is regarded as an authority in the area, has specialist expertise sufficient to challenge or lead thinking, required to provide guidance or opinion and act as a source of expertise within and out with the University.