GOLDEN PRAIRIE PUBLIC LIBRARY DISTRICT
BOARD OF TRUSTEES MEETING
September 15, 2010
I. CALL TO ORDER
Adrienne Ives (standing in for President Bill McCullough) called the meeting to order at 7:04 a.m.
II. ROLL CALL
MEMBERS PRESENT: Carol Carey-Odekirk, Adrienne Ives, Patti Salch
MEMBERS ABSENT:
Carolyn Dail, Lynn Gray, Bill McCullough, Mathew Nadakavukaren
OTHERS PRESENT:
Georgia Bouda, Sarah Innerst, Kathy Jeakins, Carol Torrens (7:10 a.m.)
III. APPROVAL OF MINUTES
There was no quorum and therefore no approval of the minutes.
IV. STAFF REPORTS
A. DIRECTOR’S REPORT
The Library has been very busy. The sorter is a great asset in coping with the high circulation. The
workload has shifted now, and there are many books to be shelved upstairs.
The Per Capita Grant items are slowly, but surely coming together. The Sustainability Plan draft is
complete and ready for review by the BPL Board. Patti mentioned that the programs to support “going
green” are impressive and creative. Georgia credits the staff with being innovative and resourceful.
Georgia told the Board that the BPL Board minutes will be significantly longer from now on. The BPL
Board minutes are available online immediately after they are approved. In light of this, Georgia
questioned whether the Board wants us to continue to include the BPL Board minutes in the GPPLD
packets or to view them sooner online. The Board agreed that this is not only a convenient option, it is
also environmentally friendly.
B. OUTREACH REPORT
Carol Torrens reminded the Board that the Bookmobile schedule has changed slightly; one stop has
been cancelled, and a few have been added. The Grove, Spring Ridge, and Hershey Grove are new
stops. Blooming Grove and Phillip Place are new locations. Suburban East and Tracy Drive have
changed days. Rainbow Avenue, Oakwood, Broadmoor, Park Place, and Mount Pisgah all have new
stop times. All of these stops and more can be found on the new Bookmobile Schedule available online
and at the Bookmobile.
Upcoming programs include: Kite Program, October 30 at 12 noon and Button Program, November 1 at
6:00pm.
C. FISCAL REPORT
There was no quorum, and therefore no approval of the report.
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
A. Review of Bylaws
At the last meeting, Lynn Gray suggested that there be a statement concerning the conflict of
interest as suggested by the Serving Our Public 2.0 and Georgia made that change for the Board
to review this month. Georgia also added the ethics statement to the bylaws (it was referred to but
not included). Adrienne suggested that the conflict of interest statement be made a policy, instead
of a bylaws addition. Georgia was directed to keep the ethics statement in the bylaws and make a
policy out of the conflict of interest statement. The Board will approve the changes next month.
B. REVIEW SERVING OUR PUBLIC 2.0: STANDARDS FOR IL PUBLIC LIBRARIES
The Board discussed their review of Serving Our Public 2.0 and what sections that they found
most pertinent to them. Patti suggested creating a Mission Statement, continuing to review the
bylaws and other policies regularly, creating a long-range plan, and expanding the Trustee
orientation packets. The Board will review all policies regularly and a reminder will be put into
their yearly calendar.
Carol questioned whether BPL has an Equal Employment Rights statement (chapter 4); it does.
Carol suggested considering a branch so that the travel time to the library for the patron should
not exceed 30 minutes as recommended (chapter 4) and developing a Marketing Plan for GPPLD
specifically (chapter 10).
Adrienne suggested that the Board discuss this further at the next Board meeting.
C. DISCUSSION OF LONG-RANGE PLANNING PROCESS
The GPPLD Board understands the need for a long-range plan, and they will gather as a Board at
a separate time to discuss it. Carol commented that a framework is needed to create a long-range
plan. Georgia offered to provide the What’s Right model to serve as a possible framework for the
discussion of GPPLD’s plan for the future.
D. GOLDEN PRAIRIE ELECTION PROCESS UPDATE
Forms should be available from the State Board of Elections before the end of the month. Sarah
and Kathy will make sure the right people get the forms at the next Board meeting. Patti, Carol,
Lynn, and Carolyn are up for election, so they need to decide if they want to run.
E. ACCEPTANCE OF FY10 AUDIT
Kathy wanted to let the Board know that the management letter is not required for the audit. No
action was taken as there was no quorum.
F. APPROVE TRANSFER TO CAPITAL RESERVE
No action was taken as there was no quorum.
VII. ADJOURNMENT
Adrienne Ives declared the meeting adjourned at 7:57 a.m.
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NEXT BOARD MEETINGS
October 13, 2010
&
November 17, 2010