GOLDEN PRAIRIE PUBLIC LIBRARY DISTRICT BOARD OF TRUSTEES MEETING September 15, 2010 I. CALL TO ORDER Adrienne Ives (standing in for President Bill McCullough) called the meeting to order at 7:04 a.m. II. ROLL CALL MEMBERS PRESENT: Carol Carey-Odekirk, Adrienne Ives, Patti Salch MEMBERS ABSENT: Carolyn Dail, Lynn Gray, Bill McCullough, Mathew Nadakavukaren OTHERS PRESENT: Georgia Bouda, Sarah Innerst, Kathy Jeakins, Carol Torrens (7:10 a.m.) III. APPROVAL OF MINUTES There was no quorum and therefore no approval of the minutes. IV. STAFF REPORTS A. DIRECTOR’S REPORT The Library has been very busy. The sorter is a great asset in coping with the high circulation. The workload has shifted now, and there are many books to be shelved upstairs. The Per Capita Grant items are slowly, but surely coming together. The Sustainability Plan draft is complete and ready for review by the BPL Board. Patti mentioned that the programs to support “going green” are impressive and creative. Georgia credits the staff with being innovative and resourceful. Georgia told the Board that the BPL Board minutes will be significantly longer from now on. The BPL Board minutes are available online immediately after they are approved. In light of this, Georgia questioned whether the Board wants us to continue to include the BPL Board minutes in the GPPLD packets or to view them sooner online. The Board agreed that this is not only a convenient option, it is also environmentally friendly. B. OUTREACH REPORT Carol Torrens reminded the Board that the Bookmobile schedule has changed slightly; one stop has been cancelled, and a few have been added. The Grove, Spring Ridge, and Hershey Grove are new stops. Blooming Grove and Phillip Place are new locations. Suburban East and Tracy Drive have changed days. Rainbow Avenue, Oakwood, Broadmoor, Park Place, and Mount Pisgah all have new stop times. All of these stops and more can be found on the new Bookmobile Schedule available online and at the Bookmobile. Upcoming programs include: Kite Program, October 30 at 12 noon and Button Program, November 1 at 6:00pm. C. FISCAL REPORT There was no quorum, and therefore no approval of the report. V. UNFINISHED BUSINESS There was no unfinished business. VI. NEW BUSINESS A. Review of Bylaws At the last meeting, Lynn Gray suggested that there be a statement concerning the conflict of interest as suggested by the Serving Our Public 2.0 and Georgia made that change for the Board to review this month. Georgia also added the ethics statement to the bylaws (it was referred to but not included). Adrienne suggested that the conflict of interest statement be made a policy, instead of a bylaws addition. Georgia was directed to keep the ethics statement in the bylaws and make a policy out of the conflict of interest statement. The Board will approve the changes next month. B. REVIEW SERVING OUR PUBLIC 2.0: STANDARDS FOR IL PUBLIC LIBRARIES The Board discussed their review of Serving Our Public 2.0 and what sections that they found most pertinent to them. Patti suggested creating a Mission Statement, continuing to review the bylaws and other policies regularly, creating a long-range plan, and expanding the Trustee orientation packets. The Board will review all policies regularly and a reminder will be put into their yearly calendar. Carol questioned whether BPL has an Equal Employment Rights statement (chapter 4); it does. Carol suggested considering a branch so that the travel time to the library for the patron should not exceed 30 minutes as recommended (chapter 4) and developing a Marketing Plan for GPPLD specifically (chapter 10). Adrienne suggested that the Board discuss this further at the next Board meeting. C. DISCUSSION OF LONG-RANGE PLANNING PROCESS The GPPLD Board understands the need for a long-range plan, and they will gather as a Board at a separate time to discuss it. Carol commented that a framework is needed to create a long-range plan. Georgia offered to provide the What’s Right model to serve as a possible framework for the discussion of GPPLD’s plan for the future. D. GOLDEN PRAIRIE ELECTION PROCESS UPDATE Forms should be available from the State Board of Elections before the end of the month. Sarah and Kathy will make sure the right people get the forms at the next Board meeting. Patti, Carol, Lynn, and Carolyn are up for election, so they need to decide if they want to run. E. ACCEPTANCE OF FY10 AUDIT Kathy wanted to let the Board know that the management letter is not required for the audit. No action was taken as there was no quorum. F. APPROVE TRANSFER TO CAPITAL RESERVE No action was taken as there was no quorum. VII. ADJOURNMENT Adrienne Ives declared the meeting adjourned at 7:57 a.m. * * * NEXT BOARD MEETINGS October 13, 2010 & November 17, 2010