Upon receipt of your RIFP award letter, arrange an orientation meeting with the Fiscal
Specialist in the Office for Nursing Research (ONR) (currently Angie Thai, 221-2417).
In this meeting you will discuss:
 your budget number and account number
 your spending expectations

 personnel/payroll procedures (see Employment)
 purchasing procedures subject payment procedures

 accounting reports
 extension procedures final report requirements
Your RIFP funds will be available for release once you have completed your orientation, received Human Subjects approval, and met any other requirements that may have been specified in your award letter.

Consult with your department administrator when hiring personnel on your RIFP. Make sure Angie Thai is notified when personnel are hired.
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Request invoice from Contractor stating Name, Address, Tax ID #, Citizenship
(US or no), Date Services Rendered, Description of Services, and Signature.
Submit invoice to ONR for processing through Payables Office.
1.
Submit all purchase requests to Angie Thai , and Kendra Hayward . Please DO NOT purchase on the RIFPs in your department
2.
Submit receipts for items you have purchased to Angie Thai for reimbursement.
3.
If you have travel expenses, complete and sign a Travel Reimbursement Form and submit to Angie Thai with receipts
4.
For on-campus services, such as copying, posters, etc., charge to the budget number for your grant (shown on your Account Statement). Please notify Angie Thai to expect the charges.
5.
Gift cards: please see “RIFP Subject Payment” below for more detail information
You will receive an Account Statement each month showing all expenditures charged to your project, and remaining balance. Please review your statement carefully and contact Angie Thai immediately if you note any discrepancies
Once your project End Date occurs, no further employment or purchase requests will be processed
**** NOTE: Requests for One-Year No-Cost Extensions or Additional Funds must be submitted in writing to JoAnne D. Whitney, Associate Dean for Research, for approval, noting specific reasons for the request and/or the anticipated completion date of your project

1.
ONR will purchase gift cards for research subjects. We will be ordering Tango Cards through e-Procurement. The fee per card is $1.00. More information about payments to research subjects can be found at http://f2.washington.edu/fm/ps/how-to-pay/researchsubjects/
2.
Department Responsibilities: Please refer to the Gift Card Procedure & Log for more information.
All RIFP grants require that a Final Report be submitted to the Office for Nursing Research
Administration within six months of the Grant End date.
**Please note: Failure to submit a timely Final Report may jeopardize your ability to receive future Intramural Funding.
1.
List any publications generated from the RIFP grant, in reference list form. If not yet published, list where they were submitted.
2.
List any presentations generated from the RIFP grant.
3.
List any extramural grants that you have applied for based on data from the RIFP grant.
4.
Include a 200-300 word abstract on what was accomplished during the grant period, including purpose, method, and results.
Research and Intramural Funding Proposal policy requires acknowledgement of support from indirect cost funds and/or other funding sources in any future publications resulting from an
RIFP funded study.