Welcome to
Spring 2008 Training for Advisors
Middlesex County College
Academic Advising Center
Chambers Hall 109
732.906.2596
advising@middlesexcc.edu
What’s New? I
Elimination of N grade: Effective Fall 2007
College Placement Test:
• There are changes to the CPT and SAT
scores for Math (which will be reviewed
today) and future changes in the latter part of
2008 for the cut scores for Reading and
English.
• The test date of 6/26 is being replaced with
1/1 to indicate test scores received from
another institution (on TSUM screen).
Change of major procedure: In addition to
chairs, the Add/Drop Change form can also be
completed by Academic Advisors or Counselors
in CCS, EOF and MAPS.
Elimination of mailed grades: Students can
access their grades on CampusCruiser. A
mailed copy, however, will be provided upon
written request to the Registrar’s Office.
Open College is no longer an aid eligible
program. OC students who are applying for
financial aid must change their major.
2
What’s New? II
Elimination of status review at the end of Summer
& Winter sessions: Spring and Fall schedules are
not affected for students who do poorly during a
Winter or Summer session. Students who do well
during a winter or summer session can appeal to
their Dean to have their status reconsidered.
CPT requirements for EX.UN students: Part time
undeclared students are now permitted to take up
to 11 credits over an indeterminate number of
semesters before being required to take the CPT
(previously it was one semester).
Advisors’ office hours are available on the
Advisors’ Manual.
A Self-Advising site is now available for students.
CSC 106 is now a three credit course.
3
What’s New? III
Radiography Education
For students admitted into the Fall
2008 class, (whether Career or
Transfer Tracks), a GE Math course
must be successfully completed at
some point prior to graduation.
Starting with students applying for
Fall 2009 admission (whether Career
or Transfer Tracks), a GE Math course
must be successfully completed by
July 15 prior to the Fall term for which
they are applying.
4
What’s New? IV
Students wishing to take a
course for more than a third
time will now see Terri and
John for the appeal process.
Please do not direct these
appeals to the Deans any
longer. The form remains the
same.
5
The Return of Non-Compliance I
Non-Compliance returned after an
absence of several years and it
applies only to developmental
courses.
An even greater amount of vigilance
is required when talking with students
responding to the cautionary e-mail.
Be especially careful when looking at
the XTRI screen as students may be in
MAT 010, 013 and 014 courses with A
or B sections.
Inquire if the student is enrolled in a
Safety Net program as Safety Net can
6
delay a non-compliance letter.
The Return of Non-Compliance II
The Advising Center controls Non-Compliance for
developmental classes while the Registrar controls
Non-Compliance for academic status.
The Bursar, in conjunction with the Registrar, cancels
the students for non-payment.
Please be sure that the student is compliant with all
developmental classes and Academic Status as two
different notices are sent. In fact, the re-creation of a
non-payment cancelled schedule may also include the
need to register for different courses. (Example—a
student rebuilding a non-payment cancelled schedule
improperly registered for MAT 013 without completing
MAT 010. In haste, you may forget to look back to the
previous semester and sign for the incorrect course).
There will be a Non-Compliance Desk in the Advising
Center during appropriate times in the enrollment cycle
to expedite the process of helping students responding
to a Non-Compliance notice.
7
Look at the New CPT Parameters
for MAT 010A
8
Look at the New CPT Starting Point
for MAT 014
9
Look at the CPT Parameters for a
New Type of Combination Math
10
Another Review of the New CPT Math Grid
11
New SAT Math Grid
530 Needed for MAT 013 Exemption
(Eligible to Challenge MAT 014)
12
New SAT Math Grid-560 Needed for MAT 014 Exemption
and Mat 116 or 123
13
New SAT Math Grid-576 Needed for Mat 129
(with evidence of HS Algebra II of “C”)
14
Recapping the New Math Grid I
Notice that MAT
010A includes
Computation
scores up to 29,
rather than 25.
A CPT Algebra
score of 76, not 68,
will exempt a
student from MAT
013.
The CPT base score
for MAT 123, MAT
129, and MAT 131
have increased.
An SAT score of
530, not 500, will
exempt a student
from MAT 013.
The base SAT
scores for
precalculus and
calculus have
increased.
Results of the
CPT outweigh
any SAT math
15
results.
Recapping the New Math Grid II
If a student challenges MAT 014
successfully and then proceeds
to take the Precalculus diagnostic
test, should the student stumble,
he/she should register for the
new combination class, MAT
090/129A.
16
MAT and CSC Courses
as per Prof. Burke
CSC 133—has a prerequisite of MAT
014 with no corequisite of MAT 129.
CSC 134—has a prerequisite of CSC
133 and MAT 116 or MAT 129A or 129
with no corequisite of MAT 131.
CSC 161—has a prerequisite of MAT
014 with no corequisite of MAT 129.
CSC 162—has a prerequisite of CSC
161 and MAT 129 or 129A with no
corequisite of MAT 131.
17
Health Technology Students and
“Hidden Majors”
New interpretations
of financial aid
regulations
preclude OC Health
and Automotive
Students from
receiving financial
aid.
Most students have
opted for LAGEN
but some have
opted for BPPST.
Students also
“hide” behind the
different major as a
back-up plan
should they be
rejected for
admission.
Make it SOP to ask
all LAGEN and
BPPST students if
they are “really”
health technology
students.
18
Common Advising Mistakes—
In Case you “Misremembered”
BUS 107, 115, 201, and 202 are within
the jurisdiction of Prof. Ellison, not
Prof. Bailey.
ECO 201 has a prerequisite of MAT
013.
If a CJ major opts for the science
sequence and not the math sequence,
both sciences MUST be four credit lab
sciences.
Please don’t confuse the two sections
of the CPT Math Grid as this led to
several “animated” discussions with
students who were misplaced.
19
Curriculum Changes
Change in Chemistry Transfer
• CHM 219 & 220 is replacing BIO 123 &
124.
• Students interested in Medicine,
Pharmacy, or Pre-Professional may
substitute BIO 123 & 124 in place of CHM
219 & 220.
New Majors:
• Addiction Studies A.A.S. (pending state
certification)
• Addiction Studies Certificate (pending
state certification)
• Certificate of Achievement in Baking and
Pastry Arts
• Certificate of Achievement in Java
Programming (pending Presidential
Approval)
• Changes to the Civil/Construction
Engineering Technology Degree (pending
Presidential Approval)
• Environmental Science Option-Science
Transfer (pending Presidential Approval)
• Earth Science Transfer (pending
Presidential Approval)
20
Course Prefix Changes
Fashion Merchandising &
Retail Management:
• RET is now FMR
Paralegal Studies:
• LET is now PLS
Nursing:
• NRS is now NRB
21
Changes to Business
Programs
Beginning with the Summer 2006, students entering the
Business Administration & Management Department are all
required to take SPE 121 (which fulfills a GE HUM
requirement).
• Business Administration students who began prior to Summer
2006 and have completed their GE HUM requirements but still
need a free elective should take SPE 121.
• Students who started or changed their major as of Spring 2007
come under all the new credit changes.
• Students who began prior to Spring 2007 and have completed
ECO 201 & 202 only need one GE SS (ECO fulfills their GE SS
and ECO course requirements).
• Fashion Merchandising & Retail Management students will only
take FMR 206 (FMR 205 has been cancelled to reduce the
number of credits in their major).
22
College Placement Test
Exemptions
All students must take the essay portion of the
placement test unless transcripts of work
completed at another college indicate courses
that would exempt them from the essay.
An SAT verbal score of 500 or higher exempts
students from the reading portion of the CPT.
It appears that the cutoff will be raised to 540
for students who begin to test in September
2008.
An SAT math score of 530 or higher (effective
3/10/08) exempts students from the math
portion of the CPT and only excuses them
from MAT 013, but they may challenge the
MAT 014.
Exemptions based on transcripts from other
colleges are indicated by various codes
entered in the “Other Tests” section of the
TSUM screen.
College graduates from certain countries are
exempt from the placement test. The
countries are listed in the Advisor’s Manual.
23
Reading Placement Using
the XTRI Screen
RDG 001: “Placed into RDG-009”
Student needs RDG 009 & RDG 011.
RDG 009: “Reading Skills for
College”
Student tested out of RDG 009 & needs
RDG 011.
RDG 011: “ Reading Skills for
College”
Student tested out of RDG 009 & RDG 011
and needs no developmental reading
courses.
24
Reading Reminders
Students who place into RDG 009
can not register for credit-bearing
courses except for the appropriate
math class along with their other
developmental courses and a
seminar course (if needed to be full
time).
• Exception: If a RDG 009 student has placed
into ENG 121 and needs to be full time, in
addition to their Reading, Math and a
Freshman Seminar course, they can include
an elementary level of language or SPE 121.
Students must complete RDG 011
before registering for ENG 122.
25
English Placement Using the
XTRI Screen
ENG 001: “Placed into ENG-009”
• Student tested into ENG 009.
ENG 009: “Writing Skills for
College”
• Student tested out of ENG 009 & needs
ENG 010.
ENG 010: ‘Writing Skills for
College”
• Student tested out of ENG 009 & ENG
010 & needs no developmental English
courses.
26
Course Options for Reading
and English
There are co-enrolled sections of RDG
011 and Eng 010 or RDG 011 and ENG
121.
Five approaches to English courses
ENG 122 with special topics (Many
students do not realize they are
registering for a special topics section.)
Hybrid (HD) meets once a week with
online supplementation.
Note: ENG 121 & ENG 122 require a
minimum grade of “C” for graduation.
27
Challenge Rules for Reading
and English
Essay
• A score of 5 (ENG 009) or
7 (ENG 010) can be
challenged once on the
computer.
Reading
• Any score may be
challenged once on the
computer.
28
The Summer Bridge will Return
Certain students
with be selected to
take the RDG 011
(RDG 090) and/or
ENG 010 (ENG 090)
in a one-week
format during the
summer. They will
be charged the fee
of one credit
equivalent.
RDG 090— RDG
cutoff score of 8083 with the
student’s choice of
7/14-7/21 or 8/4-8/11
from 9-Noon.
ENG 090—cutoff
score of 7 for the
essay AND 80+ for
Sentence Skills
with the student’s
choice of 7/14-7/21
or 8/4-8/11 from 9Noon.
29
Math Placement Using the
XTRI Screen
MAT 001: “Placed
into MAT-010”
MAT 002: “Placed
into MAT-013”
• When MAT 001 &
MAT 002 appear
together on
EITHER the old
or new grids,
check the raw
score for
possible
placement in a
combination
math course or
the two part
Basic Math
course.
When MAT 013 & MAT 014
appear together (for a
student with the OLD Math
Grid), the student has an
SAT score of 500+ OR the
student has transferred in
the equivalent from
another institution.
• Detail on the Tests
field in SASM to view
the scores and refer to
the grid for proper
placement.
For students with the new
Math Grid, MAT013 and
014 may appear together.
(MAT 013 is given based
on either the CPT of 76+ or
SAT of 530+). MAT 014 will
represent a successful 014
challenge or the
equivalent from another
institution.
30
Math Placement Using the
XTRI Screen
In the OLD grid, when MAT
010 and MAT 002 appear
together, the student
needs either MAT 013 or
the MAT 080/014
combination.
Never assume MAT 014 for
students with EITHER
grid--even when a student
does extremely well on the
CPT with EITHER grid,
Colleague will only
indicate MAT 013.
• To ensure proper math
placement, view the
raw math scores by
detailing on the Test
field in SASM.
•
•
•
•
Challenge Tests for
EITHER Grid
A successful challenge of
MAT 010 will show MAT
010 on XTRI.
A successful challenge of
MAT 013 will show MAT
013 on XTRI.
A successful challenge of
MAT 014 will show MAT
014 on XTRI.
Nothing will appear on
XTRI for the precalculus
challenge test; you must
always look at the lower
tier of TSUM for proper
placement.
31
Course Options for Math
(Reviewing the New Grid)
MAT 010A & B: the two semester sequence of
Basic Math is required when a student’s ARI
score is 29 or lower in the NEW grid.
Combination Math courses (check raw scores
for placement):
• MAT 009/013A
• MAT 009/013
• MAT 080/014
• MAT 090/129A NEW
• MAT 090/123 NEW
Students can opt to take the following math
courses over two semesters:
• MAT 010, MAT 013, MAT 014, MAT 129 &
MAT 131
• Students can change to a two-part Math
course during the first three weeks of the
semester
• Recommend MAT 013A if a student is
repeating MAT 013
32
Math Scores
Math scores in each category range from 0 to 120.
Three categories of math test scores:
• ARI (Computation)
• ALG (Algebra)
• CLM (College Level Math: Precalculus & Calculus)
When a student’s ALG score is between 0 and 75, refer to
the Computation/Algebra portion of the new math grid to
determine proper math placement.
When a student has an ALG score of 76 or higher, refer to
the Algebra/CLM portion of the new math grid to determine
proper math placement.
When a student has an SAT score, refer to the SAT portion
of the new math grid to determine proper math placement.
Please check the TSUM screen for the entry date of the SAT
Math scores as that will determine which grid to use. Some
students had their SAT scores entered by the Office of
Admissions prior to the new grid date.
33
Reading the Grid for Math
Placement
The Testing Center’s “Blue Sheet”
will indicate two sets of scores:
•
Either ARI & ALG (Arithmetic &
Algebra) or ALG & CLM (Algebra &
College Level Math)
• Examples with the New Math Grid:
• ARI score of 50 & ALG score of 56
• ALG score of 86 & CLM score of 66
• The New Scores will be indicated by an
embossed blue sheet.
34
Other Math Considerations
Students who want to take
MAT 129 and do not have
the required SAT score
must take the diagnostic
test and are subject to its
parameters.
MAT 129A is required if a
student’s MAT 014 grade is
a “C” or “C+.”
A math course taken in
high school for credit
overrides the math scores
on the “Blue Sheet.”
35
Programs that Require
MAT 014
Biology PreProfessional
Biology Transfer
Business
Administration
Chemistry Transfer
Civil/Construction
Engineering Technology
Computer Aided
Drafting Certificate
Computer Science: CSI,
CNN, and Transfer
Earth Science (pending)
Electronic & Computer
Engineering
Technology
Engineering Science
Mathematics Transfer
Mechanical
Engineering
Technology
Mecomtronics
Engineering
Technology
Physics Transfer
36
Verifying High School Science
Courses Using XTRI
• If a student wants to register for a
science course requiring a high
school lab science as the
prerequisite, use XTRI to verify
completion of a high school lab
science:
•
•
•
•
BIO 010: “Basic Biology”
CHM 010: “Basic Chemistry”
PHY 010: “Basic Physics”
SCI 010: “High School Laboratory”
When these entries appear in the Course and
Title fields on the XTRI screen they indicate that
the student completed a Biology, Chemistry,
Physics or other high school lab science with at
least a “C.” The NCWS screen will indicate the 37
specific grade of the high school lab science.
Using NCWS to View High School
Science Grades
Unlike XTRI which displays
course equivalencies for
completion of high school
lab science courses, NCWS
shows the specific grades
for each of the high school
lab sciences
• If the science course had a
lab component, a “Yes” will
appear in the Equiv column of
the screen.
• If the science course did not
have a lab component or the
student’s grade was below a
C, a “No” will appear in the
Equiv column of the screen.
38
Programs that Require Two H.S. Lab
Sciences* for Admission
Biology Transfer
Biology PreProfessional
Chemistry
Transfer
Computer
Science Transfer
Dental Hygiene
Engineering
Science
Health Science
Mathematics
Transfer
Medical Laboratory
Technology
Nursing
Physics Transfer
Radiography
Respiratory Care
Required lab courses may differ depending
upon the specific program’s requirements
* With a grade of “C” or better
39
Programs that Require One H.S. Lab
Science* for Admission
Biotechnology
Business
Administration
Chemical
Technology
Criminal Justice
Dietetic Technology
Earth Science
Environmental
Technology
Fire Science
Technology
Liberal Arts
Pharmacy Assistant
Psychosocial
Rehabilitation &
Treatment
Required lab courses may differ depending
upon the specific program’s requirements
* With a grade of “C” or better
40
Health Technology Programs
Students applying to DH, MLT, NRB, RAD, & RST
must complete all developmental courses by the
end of Wintersession.
Students applying to PSR must complete all
developmental courses by the end of the spring
2008 semester.
RST applicants must complete all non-clinical
courses before submitting an application.
The application deadline for DH, MLT, NRB, RAD &
RST is January 15.
The application deadline for PSR is May 1.
Applicants must take the preadmission exam
(TEAS) by its deadline date. PSR applicants are not
required to take the preadmission exam.
Remember the new GE Math requirements in the
Radiography Program.
41
Developmental Classes
and SSD 101
New students placing into two
of the following courses must
enroll in SSD 101:
• RDG 011, ENG 009, ENG 010,
MAT 010 or MAT 013
Part time students must
include SSD 101 in their
schedule. If a student only
wants one course, they should
register for the appropriate
developmental reading, math
or English course.
42
NJ Stars
Eligibility:
• Graduate in the top 20% of your high school
class
• Apply to MCC and file a FAFSA application
• Enroll in a degree program and register for at
least 12 college level credits
• U.S. citizen or permanent resident for one
year
• Attain a 3.0 cumulative GPA by August 30 of
each calendar year
Benefits:
• STARS covers up to 15 credits/credit
equivalents per semester (students pay for
additional credits & books, supplies and
health insurance)
• STARS students who graduate from MCC
with a 3.0 cumulative GPA are eligible for
STARS II at a public four-year New Jersey
college
43
NJ STARS Reminders I
Always check for the STARS
identifier on the SASM screen
to determine if the student you
are working with is in the
STARS program
If a STARS student changes
their major, the identifier may
not be immediately visible.
When the scroll buttons appear
light blue not gray, this
indicates additional
information in the field. Scroll
down to view additional
information including the
STARS identifier. Additionally,
the Appl Status column should
indicate RR (Ready to Register)
44
NJ STARS Reminders II
If a STARS student needs to register for
more than 15 credits/credit equivalents with
a developmental course, please call the
student’s Dean for pro forma permission.
STARS students CAN NOT drop below 12
credits AT ANY TIME. This may result in a
student staying in a questionable class in
order to keep their STARS benefits. As a
routine, be sure to ask a student if they are
in the NJ STARS program when they want to
drop a class.
Complete NJ STARS information is available
on the Advisor’s Manual.
The Groninger/Burke rule—Most unsure
students should be in LA because they can’t
“afford” to keep switching majors to
graduate within 5 semesters. Do your best to
advise unsure STARS students to take ENG,
HIS, Language, and rigorous Natural
Science and Mathematics courses.
45
EVAL and PSPR
Colleague Screens
EVAL
• This screen is used to
determine the courses a
student has completed and
the courses need to be
completed for graduation.
PSPR
• This “What If” screen is used to
determine which of their
completed courses can be
applied to the possible new
major and which courses are
still needed in order to
graduate.
46
Points to Re-emphasize
“D’s don’t do it.”
• Students must earn a C or better
in all developmental courses.
Developmental courses must be
included in a student’s schedule until
they are completed.
• Complete a Request for
Registration Waiver Form to defer
a developmental course when a
student’s schedule can not
accommodate the course.
• Students in developmental
courses are limited to 15
credits/credit equivalents each
semester. A Dean’s appeal is
needed if the student wants to
take more credits.
47
More Points--in the Event You
“Misremembered”
ART 201
ART 202
COM 105
COM 110
MAT 013
BIO 010, CHM 010& MAT 013
ECO 201
BIO 111
Students transferring to MCC:
When working with a transfer student whose
transcript has not yet been evaluated or has not
yet been submitted, when in doubt, do not
suggest a course that they had (or may have
had) at the other college. Also, be aware of
possible CPT exemptions posted on the lower
portion of the TSUM screen in Colleague.
48
Academic Statuses
Academic Warning: advisory statement to students
indicating progress is below College standards
Academic Probation: limits students to 4 classes
or 14 credits/credit equivalents, whichever is fewer
Academic Restriction: limits students to 2 classes
or 8 credits/credit equivalents, whichever is fewer
• A student on AR who voluntarily does not enroll
for the next semester returns on Academic
Probation.
Academic Suspension: student can not register for
one “short” semester (summer or winter) and one
“long” semester (fall or spring) and returns on
Academic Probation
Academic Dismissal: students can not register for
a period of two years following which they must
submit a reinstatement appeal to Deans’ Council
49
Dropping Classes
International students on a F-1 visa
should speak with Rita Burton or
Lafayette Smith in the Department of
Counseling & Career Services before
dropping a class.
EOF students need EOF approval prior
to an advisor signing a drop form.
NJ STARS students cannot drop below
12 college-level credits and should be
referred to Don Groninger or Ashley
Burke.
The XDSG screen in Colleague can be
used to view a student’s mid-term
grade when discussing course
withdrawal. (You can only use the
Student ID number to access the
XDSG screen).
50
Repeating Courses
Students can attempt a class
no more than three times.
Student who wish to repeat a
class for a fourth time, must file
an appeal with Terri or John in
the Academic Advising Center.
Although both grades will
appear on the transcript when
a course is repeated, only the
higher grade will be used to
compute the GPA.
The eligibility criteria for an
Academic Amnesty appeal
can be found on page 15 of
the online College Catalog.
51
Dates to Remember
In-person registration begins on
April 7.
• Please make it a habit to write
“Based on successful completion
of courses during the Spring
semester” when signing students’
Summer or Fall registration forms.
Last day to withdraw from
Spring classes is April 10.
• Students should obtain a
Certification of Enrollment through
Campus Cruiser prior to dropping a
course.
52
New CPT Math Grid
53
New SAT Math Grid
54
Specific Detail within the
New CPT Math Grid
55
New Math Grid
56
57
58
59
60
61
At first glance, it appears as though the student is not part of NJ STARS
The light blue scroll buttons indicate that there are additional lines of information
Scroll down to reveal lines 3 & 4. The STARS identifier appears on line 3…
62
…and the Appl Status indicates RR
If this student registers for Summer or Fall 2008, even though Colleague is
indicating Academic Restriction at the end of the Spring 2007 semester, since
he/she did not register for Fall 2007, the student will return on Academic
Probation.
63