Assistant Dean of Students
University of Wisconsin – Stout
Wisconsin’s Polytechnic Institute

• Sandi Scott Duex
Interim Dean of Students
• John Achter
Interim Associate Dean of Students
• Nate Kirkman
Assistant Dean of Students
* Student Service Hub
– Advisement Center, ASPRIRE, Career Services, Counseling
Center, Disability Services, Multicultural Student Services, & TRIO Programs

Attendance
• Missed class
• Withdrawals
Academic
• Dismissal
• Probation
FERPA
• Policy
• Parents
Conduct
• Academic
• Non-academic
• Due Process
Students of
Concern
• Harm to self
• Harm to
Others

Judicial
Affairs
• Student Behavior
• Administrative
Code
• Hearings
• Due Process
FERPA
• Confidentiality
• Parents
• Release Form

The Family Education Rights and Privacy
Act prevents universities from disclosing a student’s educational records or personally identifiable information from their educational records without written consent, unless a specific exception applies. FERPA-protected information may not be released in any form that would make it identifiable to the student.

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Use of word “MAY” equals flexibility
• You may share info with parents under certain conditions
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• College-parent relationship
We can decide what to do
Release of information is situational
Signed release form provides transcript info

FERPA Release Form
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Release form is found online @ DoS
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Form must be filled out and signed by student
Release of academic or disciplinary information
Release specifies what information and to whom it may be released during a specified period of time

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Student employment records are part of their “educational records”.
FERPA doesn’t apply to law enforcement records
Heath and safety emergency exception is only for imminent threats
Academic committee meetings in public forum may not discuss student academic records

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The attendance policy of each instructor is to be submitted in writing to each student at the beginning of the course.
Attendance is likely to affect the student’s achievement and it is at the instructor’s discretion as to how class attendance and participation are factored into the student’s overall grade for the course.

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When a student must be away from campus for an extenuating circumstance, and particularly if longer than 3 days or more, notification for student absences will be issued by the Dean of Students Office, 715-232-
1181 or email: dean_of_students@uwstout.edu
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Documentation is required. This notification does not change attendance policies put in effect by the instructor and is a courtesy memo only, letting the instructor know the whereabouts of the student. Using this process to determine excused absences and/or work assignments is determined by the instructor.

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Regular Session (semester courses)
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• Can ADD/DROP during first 7 calendar days or 5 business days on Access
Stout.
Can DROP during first 14 calendar days via AccessStout.
• ADDs after 7 days or drops after 14 days require a Program Card

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Cumulative GPA under 2.0
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Conditionally admitted as a new student or transfer
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Readmitted after leaving UW-Stout while on probation or when dismissed for academic reasons

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Cumulative GPA under 2.0 at the end of two consecutive semesters
Term GPA is less than 1.0
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• Academic probation is not a prerequisite for dismissal due to a term GPA below a 1.0
Students may appeal academic dismissal if they feel they had extenuating circumstances leading to their dismissal

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Students may appeal academic dismissal if they feel they had extenuating circumstances leading to their dismissal
For some students who appeal, the DoS may require the Program Director to support the students appeal
• Close to graduation
• Been in the program for more than a year
• Performing poorly in core classes

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Students can appeal a grade if:
Error in computation
Grading was based on factors other than those stated in the syllabus or that were prejudicial or capricious.
Appeal must be made within one year from time assigned
The student bears the burden of proof in establishing existence of above factors.

Student contacts instructor with documentation of error
Instructor maintains accuracy of grade
Instructor determines grade change should be made and takes appropriate action
Student submits written request to
Dept. Chair for mediation
Instr/DC determines grade change should be make and takes appropriate action
Instructor and Chair maintain accuracy of grade
Student files written request for hearing with Dean of Students
Office.

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Academic Misconduct
Nonacademic Misconduct
Students of Concern Team
University
Police
Residence
Life
Counseling
Center
Student
Health
Dean of
Students
Office
Disability
Services

UWS Ch 14
Student Academic Disciplinary Procedures
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University of Wisconsin System Administrative Code
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• Academic misconduct subject to disciplinary action
Disciplinary sanctions
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• Investigative process
Finding and sanctioning procedure
Right to appeal/Appeal process

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2.
3.
4.
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Conference with student to discuss allegations
Determine findings
Disciplinary sanction UWS. Ch. 14.04(1) a – c
Between instructor and student. No permanent record made. Verbally notify of right to appeal.
Disciplinary sanction UWS. Ch. 14.04(1) d – h
Official letter to student
(Email to students, Copy Dean of
Students)
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• Description of misconduct
Sanction recommended
Right to request a hearing
Copy of institutional procedures (UWS ch. 14)

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14.04
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• (a) An oral reprimand
(b) A written reprimand presented only to the student
(c) An assignment to repeat the work, to be graded on its merits
(d) A lower or failing grade on the particular assignment or test
(e) A lower grade in the course
(f) A failing grade in the course
(g) Removal of the student from the course
(h)A written reprimand to be included in the students disciplinary file
(i) Disciplinary probation
(j) Suspension or expulsion

Found within Dean of Students Office website
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Simplified procedures and process
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Letter templates
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Contact Dean of Students Office for consultation

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UWS Ch 17
Student Nonacademic Disciplinary
Procedures
University of Wisconsin System Administrative Code
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• Conduct subject to disciplinary action
Disciplinary sanctions
Investigative process
Finding and sanctioning procedure
Right to appeal/Appeal process

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Dangerous conduct
Sexual assault
Stalking
Harassment
Illegal use of drugs/alcohol
Unauthorized use of or damage to property
Disruption of university-authorized activities
Forgery/falsification
Misuse of computing resources
False statements regarding university matters
Violation of University rules and policies

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Written reprimand
Denial of privileges
Payment of restitution
Educational or service sanctions
Disciplinary probation
Imposition of reasonable terms & conditions on continued student status
Removal from a course in progress
Enrollment restrictions on course/program
Suspension
Expulsion

UW-Stout High Risk Drinking Prevention Plan
 The University of Wisconsin-Stout will strive to create and support an environment where use of alcohol does not prevent students from realizing their highest potential of intellectual, physical and human development. The University will use evidence based policies, programs, and services and will assess progress measurable goals and objectives .
Goals/Objectives
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Use evidence based approach
Reduce high risk use
Increase moderate use
Increase bystander intervention behaviors
Increase campus faculty and staff awareness
*Include other drug prevention and harm reduction

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BEHAVIOR THAT RAISES CONCERN OF
HARM TO SELF OR OTHERS
Disruptive Behavior
Inappropriate
Communication
Threats toward others
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Troubling Behavior
Overt references to suicide
Loss of contact with reality
Comments or work that references violence
Attending class under the influence.

 A multidisciplinary team of campus professionals consisting of
Dean of Students, Police, Counseling Center, Health Services,
Housing, and others as needed.
 Serve the important role as a “vortex” for receiving and analyzing risk-related information, and developing appropriate plans of action.
 Your involvement is needed to cultivate a culture of caring and reporting potentially harmful behavior—it contributes to the health and safety of us all!

John Achter (Chair) – Interim Associate Dean of Students
Sandi Scott Duex – Interim Dean of Students
Nate Kirkman – Assistant Dean of Students
Jeanne Rothaupt – Interim Director Counseling Center
Ann Hoffman – Asst. Director Residence Life
Lisa Walter – Chief of Police
Janice Lawrence-Ramaeker – Student Health Services
Behaviors cause concern for the health and safety of individuals or the community
Trained in threat assessment (IACLEA, Homeland Security, UW-System)
Incident Reporting through Maxient on Dean of Students webpage https://publicdocs.maxient.com/incidentreport.php?UnivofWisconsinStout

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Student complaints
Student behavior
Parent concerns
Academic status
Clearance for travel abroad
Harassment
Sexual misconduct reports
Bias Incident Response Team
Student advocacy
Mental health concerns
Student safety

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Student will miss 3 weeks of school and wants course converted to online
Student will miss class based on religious beliefs
Parent thinks instructor is incompetent.
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Student will miss class to compete on golf team.
Student wants a grade change to remain academically eligible.
Student wants to take final early for family vacation – ticket bought

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The End