Spearfish Community
Strategic Planning Process
Progress Report
Monday, November 16, 2015
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
REPORT TITLE:
Courage, Conviction & Commitment
for Spearfish Community’s
Preferred Future!
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
REPORT FYI OBJECTIVES:
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Continue communication with community
Recap community engagement platforms
Review planning process timeline
Introduce updated drafts of Strategic Plan
foundation elements
• Review Goals & Action Steps Development
structure & components
• Inform Council of the next steps
• Allow for Questions & Comments
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
YTD Community Engagement Platforms:
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Administrative planning to customize process
3 Steering Committee Meetings
1 Retreat (approx. 50 participants)
15 Focus Groups (over 275 participants)
5 Goals & Action Planning meetings
What does success look like for
the future of Spearfish?
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
YTD Strategic Planning Elements:
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Pre-process Interviews
Visioning Philosophy Questionnaire
Vision Statement Drafts (Steps 1-3)
Core Values Draft (Steps 1-3)
Fiscal Guiding Principle
Financial Outlook Summary
Glossary
Mission Statement Drafts (Steps 1-3)
Community Pillar Categories (Steps 1-3)
Community Pillar Definitions
S.L.O.T. Analysis for each initial Pillar
Constructing the Community Survey
Initiated Goals & Action Plans (Step 1)
Developed Action Plan Decision Filter Tool
DAILY AND ONGOING
IMPLEMENTATION
o
o
o
Effect on Citizen’s
Daily Activities
Decision making done by City Council, Staff, and
Boards and Commissions
All daily/routine decisions are based on the adopted
regulations, policies, and plans
Strategic plan is consulted when the adopted regulations,
policies and plans do not address the issue. Changes to all levels
of planning is possible
MORE
MORE
The Creation of a Community
Level of Detail
REGULATIONS, POLICIES, AND SPECIAL PURPOSE PLANS
o
Takes the direction given in the Strategic Plan and translates it into specific documents and
requests for City Council action. For example:
- Ordinances that contain specific, legally enforceable rules that the municipal corporation
and public must adhere to
- Policies that provide staff with direction on how to manage the city’s resources
- Master Plans that describe the key long term goals for infrastructure development
- Capital Improvement Plans for new municipal projects, streets, parks, buildings, etc.
- Intergovernmental cooperative agreements
STRATEGIC PLAN
LESS
o
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Builds upon the Comprehensive Plan and refines its major goals/strategies by providing additional vision, detail, and
direction in order to implement specific community priorities, policies, and work plans
Policy document with a short term implementation (usually less than 5 to 7 years)
May include issues that are not identified in the Comprehensive Plan
May exclude issues that are part of the Comprehensive Plan
COMPREHENSIVE PLAN – THE BASIC FOUNDATION
o
o
o
Establishes very broad and visionary goals for all aspects of community development and city management
Updated every 5 to 10 years or more frequently if conditions change.
Required by state law in order to adopt other community development regulations
LESS
o
Spearfish Community
2016-2020 Strategic Plan
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Vision Statement Draft
Our Preferred Future:
Spearfish is a safe and welcoming community
which ensures quality of life by engaging its
citizens; preserving its beauty and heritage;
and fostering education, the arts, and economic
and cultural diversity.
Updated: October 29, 2015
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
Core Values
Our Touchstones for Excellence:
 Fiscally Responsible & Sustainable
Environmental Stewardship
Forward Thinking
Community Engagement
Trust, Integrity & Respect
Updated: August 25, 2015
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
Mission Statement Draft
Our Livability Pledge:
Our pledge is to serve the community by
enriching the quality of life through excellence
in stewardship, strategic leadership and civic
engagement.
Updated: October 29, 2015
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
Our Community Pillars
Balanced
Growth
&
Business
Partnerships
Fiscal
&
Resource
Management
Updated: October 29, 2015
Lifelong
Learning
&
Leadership
Quality
of
Life
Sense
of
Community
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
Community Pillars’ Definitions- FYI p. 5
Balanced
Growth
&
Business
Partnerships
Fiscal
&
Resource
Management
Updated: November 10, 2015
Lifelong
Learning
&
Leadership
Quality
of
Life
Sense
of
Community
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
Goals & Action Planning Development:
• 5 Initial Meetings held
• Identified priority theme areas within the Pillars:
a. What problems are we trying to solve?
b. What STRENGTHS do we want to maximize?
c. What OPPORTUNITIES can we seize?
d. What LIMITATIONS should we invest resources?
e. What THREATS should we mitigate?
f. What does success look like for the Pillar?
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
Decision Filters for High Valued Priorities/Goals
Objectives for the Decision Filtering method:
a. Assess forward movement for the proposed goals&
initiatives
b. Assist the community’s leadership in prioritizing
those goals and action items
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
Decision Filters for High Valued Priorities/Goals
Assessment criteria considerations:
1) Quality of Life (Attribute Alignment)
2) Forward Thinking (Preferred Vision)
3) Infrastructure (Enhancement & Productivity)
4) Fiscally Responsible & Sustainable
5) Feasible (Resources & Time)
6) Community Partnerships & Collaboration
(Shared Value)
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
NEXT STEPS:
• Launch the Community Survey
• Continued progress and engagement= Goals &
Action Plans
• Formal City Council Approval in December for:
a. Vision Statement
b. Core Values
c. Mission Statement
d. Community Pillars
e. Community Pillars’ Definitions
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
NEXT STEPS:
• Steering Committee #4 scheduled per Action
Plans completion
• Drafts presented in January & February
• Adopt formal 2016-2020 Spearfish
Community Strategic Plan in February or
March
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
Maintaining Communication with the
Community:
• 3 Recap Steering Committee Meeting Reports
• 1 Retreat Summary Report
• 1 Focus Groups Summary Report
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
FINAL COMMENTS:
• Reminder: Strategic Planning “process” is
just as important as the final document
• Exceptional professionalism:
Courage, Conviction & Commitment!
• Authentic leadership for community
betterment & prosperity:
Preferred Future!
Spearfish Community
2016-2020 Strategic Plan
______________________________________________________________________
• Thank You!
• Questions & Comments