Confidential
PRPO Operation Manual
2014.03.11
PRPO Operation Manual
Contents
TABLE OF CONTENTS
PRPO Process
Overview
• PRPO Process Explain
SR(Stock Request)
• SR ISSUE
• SR Processing
• Monthly Closing
PRPO
• PR ISSUE
• PO Allocation
• PO ISSUE
PV
• PV by PO
• PV by Vendor
Expense
• Staff Expense
• Vendor Expense
• Request Cash
• Reverse Expense
Report
• PR Tracking
• SR Item Summary
• PO Amount List
• PO Item List
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PRPO Operation Manual
Contents
Menu Structure
Menu
SR
Screen
Function
Description
Management Team
SR ISSUE
SR Request List
SR Request Form
Request Status Tracking
Field
making request form for outgoing of inventory It shop
em
Head Office
SR
Processing
SR Received List
Stock Transfer
Mat'l Control team
Received Status Tracking
T&C Control Team
Stock Quantity Checking and Transfer to Request
Admin Team
team
IT Team
Monthly
Closing
Making Voucher
Setting for Adjust Unit Price (by Month)
for Transferred Item Make Voucher for Transferred Item
Mat'l Control team
T&C Control Team
Admin Team
IT Team
PR ISSUE
PR Request List
PR Request Form
Request Status Tracking
making request form for Procurement Item
Field
shop
Head Office
Making PO by Item
Check the content of the request
Making PO by Grouping Project and vendor
Procurement Team
PO ISSUE
PO List
PO Form
PO Status Tracking
Make PO form
Procurement Team
PV by PO
PV List
PV Form
Make Payment Request form by each PO
Field
shop
Head Office
PV by Vendor
PV List
PV Form
Field
Make Payment Request form by Grouping Vendo
shop
r
Head Office
PRPO PO
Allocation
PV
☞Remark
For item code,
1. If you don’t know which items are for stock items,(SR), please check the item list from SR Issue.
2. If the items are not in the list, please go to PR Issue.
3. If items are still not in the list, please select similar item with comment of the items in remark.
4. If there are no similar items, please inform to Ms.Ratchanee(Proc 2 team) to add new item code.
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FLOW CHART
of Major Tasks
PRPO Operation Manual
■ SR Process ( Stock item )
Field/shop/Head Office
1. Request
Material
From the site
SR ISSUE
Stock Management Team
Check
Stock
Item
Commitment
TCMS
PCMS
2. Confirm for
Quantity to
Team of Stock
Management
SR
Processing
3. Monthly
Closing by
Charge
Monthly
Closing
Voucher
Creation
OEINS
1. Diagram Description
1) Requester makes SR Issue for stock based items.
2) Stock Management Team checks the stock against approved SR and then transfers to requested project.
3) Monthly closing by charge and create voucher to OEINS.
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FLOW CHART
of Major Tasks
PRPO Operation Manual
■ PR Process ( Purchase Item )
Field/shop/Head Office
Procurement Team
Commitment
PCMS
1. Request
Procurement
From the site
2. PR Item
Selection,
Grouping PO
3. Make PO
form
PR ISSUE
PO
Allocation
PO ISSUE
Budget Check
4. Invoice
Request
PCMS
Payment
Voucher
Voucher
Creation
OEINS
1. Diagram Description
1) Requester makes PR Issue to Procurement team.
2) Approved PR arrives to PO Allocation and Procurement team selects approved PR to create PO.
3) Procurement team makes PO from PO Issue.
4) Payment voucher is made from PV by PO or PV by Vendor.
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PRPO Operation Manual
SR
■ SR ISSUE-List
1. Screen Description And How to Use
1) You can see this screen for list of issued SR and to create new SR.
2) Search – To search SR by Write period, Target period, Title/SR No. or Status.
3) New – To make SR for required items.
4) Delete – To delete your request. But it should be “saved” into system, except to ‘requested’ or ‘approved’.
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PRPO Operation Manual
SR
■ SR ISSUE-Detail
1. Screen Description And How to Use
1) You can see this screen to make SR by clicking new button from SR Issue main screen.
2) Charge to – Select the field to use of the items.
3) Location to Use – Select the location to use for the items. It will set approval line up automatically.
4) Item – Click New button to input item’s detail and then Find button. You can see pop-up screen to
search items.
5) Save – To save SR without processing of approval
6) Request – To request SR for approval. The SR will be followed by approval line.
7) Approval Line – When you need additional approval line or reviewer, click this button to revise approval line
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PRPO Operation Manual
SR
■ SR ISSUE – POPUP Select Item
1. Screen Description And How to Use
1) To find item by clicking Find button, items can be searched by Category, Sub Category or Item name.
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PRPO Operation Manual
SR
■ SR Processing - List
1. Screen Description And How to Use
1) You can see this screen for the SR checking in the process.
2) Stock – Current stock can be identified
3) Explanation of each terms for the status.
- Received : SR issue after approved).
- Transferred : Stock outgoing completed
- Asset : Asset Item transferred
- Invoice: Voucher Requested
- Approved : Approval line completed.
- Rejected : Approval line rejected.
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PRPO Operation Manual
SR
■ SR Processing - Detail
1. Screen Description And How to Use
1) When you double click from the list, you can see this screen on pop-up.
2) Input Çonfirm Qtv and then click Save button or Transfer button.
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PRPO Operation Manual
SR
■ Monthly Closing-List
1. Screen Description And How to Use
1) You can see this screen to show the list of the amount of SR Processing.
2) Input the price first and then click Save button for checking check box of Voucher creation.
3) To make SR Voucher, check the item list and then click save button and then click Req for SR voucher button.
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PRPO Operation Manual
PRPO
■ PR ISSUE - List
1. Screen Description And How to Use
1) You can see this screen for list of issued PR and to create new PR.
2) Search – To search PR by Write period, Target period, Title/PR No. or Status.
3) New – To make PR for required items.
4) Delete – To delete your request. But it should be “saved” into system, except to ‘requested’ or ‘approved’.
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PRPO Operation Manual
PRPO
■ PR ISSUE - Detail
1. Screen Description And How to Use
1) You can see this screen to make PR by clicking new button from PR Issue main screen.
2) Charge to – Select the field to use of the Site(Project) or Team(HQ).
3) Location to Use – Select the location to use for the items. It will set approval line up automatically.
4) Item – Click New button to input item’s detail and then Find button. You can see pop-up screen to
search items.
5) Save – To save PR without processing of approval
6) Request – To request PR for approval. The SR will be followed by approval line.
7) Approval Line – When you need additional approval line or reviewer, click this button to revise approval line.
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PRPO Operation Manual
PRPO
■ PR ISSUE – Select Item POPUP
1. Screen Description And How to Use
1) To find item by clicking Find button, items can be searched by Category, Sub Category or Item name.
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PRPO Operation Manual
PRPO
■ PO Allocation
1. Screen Description And How to Use
1) You can see the list of approved PR in PO Allocation.
2) You can check the PR in details such as quantity, amount and budget from PCMS.
3) Select Charge to button and Location to Use button to combine PR by clicking check box, if needed.
Otherwise, click check box for one item.
4) After that, click PO Transfer button to transfer the PR to PO Issue.
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PRPO Operation Manual
PRPO
■ PO ISSUE - LIST
1. Screen Description And How to Use
1) You can see the status of PO list.
2) Also, you can check the process such as Received, Request and Approved.
3) You can check the PO in details such as quantity, amount and budget from PCMS.
4) Make PO by clicking items .
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PRPO Operation Manual
PRPO
■ PO ISSUE - Detail
1. Screen Description And How to Use
1) This screen is to explain in details about making form of PO.
2) You can adjust the price according to final amount for PO.
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PRPO Operation Manual
PV
■ PV by PO - LIST
1. Screen Description And How to Use
1) You can check the list of PV by each PO.
2) To make payment voucher, please click “Payment request” button.
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PRPO Operation Manual
PV
■ PV by PO - Detail
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PRPO Operation Manual
PV
■ PV by PO - Detail
1. Screen Description And How to Use
1) This screen is to make payment voucher with invoices against each PO.
2) Click Search PO button to find PO against Invoices.
3) When you choose PO, you can check the PO information on the screen. Register the Invoice with New
button.
4) After write one or more invoices, click Request button and then voucher is made automatically.
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PRPO Operation Manual
PV
■ PV by Vendor - LIST
1. Screen Description And How to Use
1) You can check the list of PV by each Vendor.
2) To make payment voucher, please click “Payment request” button..
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PRPO Operation Manual
PV
■ PV by Vendor - Detail
1. Screen Description And How to Use
1) This screen is to make payment voucher with invoices against each vendor.
2) Click Search Vendor button to find vendor against Invoices.
3) When you choose vendor, you can check the PO information on the screen. Register the Invoice with New
button.
4) After write one or more invoices, click Request button and then voucher is made automatically.
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PRPO Operation Manual
PV
■ Distribute Account
1.
Screen Description And How to Use
1) This Screen is to distribute the items to each project, which handled by Head Office.
When you double click the item, it shows the screen for details.
2) Search – To search by Write period, Title/DPO No. or Status.
3) New – To make new distribution for each project.
4) Delete – To delete your request. But it should be “saved” into system, except to ‘requested’ or ‘approved’.
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PRPO Operation Manual
PV
■ Distribute Account
1. Screen Description And How to Use
1) Cost Type : Select Cost type at first and then you can write Original Voucher and distribution list (Charge to).
2) List of Original Voucher – To distribute, select the Original Voucher and click Search button. You can check
the non-determination and distribution list.
3) Distribution of Original Voucher – To select projects according to the original voucher and then distribute
the ratio or amount against original
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PRPO Operation Manual
Report
■ PR Tracking
1. Screen Description And How to Use
1) This screen is to show the status against all PR.
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PRPO Operation Manual
Report
■ SR Item Summary
1. Screen Description And How to Use
1) This screen is to show all items that requested by SR and can check the incoming quantity.
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PRPO Operation Manual
Report
■ PO Amount List
1. Screen Description And How to Use
1) This screen is to show the amount of the invoices about PO on the list.
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PRPO Operation Manual
Report
■ PO Item List
1. Screen Description And How to Use
1) This screen is to show all items that requested by PO.
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