Request for Proposal – Presenters
Annual Conference
May 28 & 29, 2015
Center for Health and Safety Innovation
5110 Creekbank Road, Mississauga, ON
PAVRO is a provincial organization which promotes professional standards of excellence in
the leadership and administration of volunteers throughout Ontario. It was formed in 1998
as a consolidation of OAVA (Ontario Association of Volunteer Administration) and ODVH
(Ontario Directors of Volunteers in Healthcare).
PAVRO sets the bar for excellence in the profession, assisting all people responsible for
leading volunteers with the tools, resources and knowledge required to ensure the most
engaging volunteer experiences are created for our over 300 members
PAVRO is inviting proposals from speakers/facilitators/presenters for the annual
conference “LIVE2015”, being held on May 28 & 29, 2015 at the Center for Health and
Safety Innovation (CHSI) 5110 Creekbank Road, Mississauga, ON
Speaker Opportunities
Educational and professional development opportunities for this event include concurrent
sessions on both Day 1 (May 28) and Day 2 (May 29). PAVRO is seeking speakers for both
days of the program.
Concurrent Session Schedule (timing is approximate and may change)
Thursday May 28, 2015
Session 1: 10:30 am – 12:00 pm
Session 2: 1:15 pm – 2:45 pm
Session 3: 3:00 pm – 4:30 pm
Friday May 29, 2015
Session 4: 9:45 am – 11:15 am
Session 5: 11:30 am – 1:00 pm
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Speaker Qualifications
PAVRO welcomes proposals from association executives and suppliers, consultants and
professional speakers. While your knowledge of the topic area and speaking skills are
expected to be strong, it is not essential that you have previous speaking experience with
PAVRO or other organizations within your community of practice. A desire to share your
insights and ideas, plus a demonstration of how you will engage the audience and invite
interaction will be highly valued. If available please provide a link to a video of you
presenting at a similar workshop.
If selected to speak at this event, you will have the opportunity to present to a wide
audience of association members including senior management and future leaders of the
industry. In addition, attendees will include business members who represent many of the
products and services that association executives utilize on a daily basis, such as
hospitality, IT, marketing and communications. Such exposure leads to professional
recognition, visibility, credibility and influence among your peers and potential clients.
Goal for LIVE2015
Speakers should challenge and engage the diverse community that PAVRO represents.
During the conference, all of our participants will be inspired to develop new strategies and
take away practical tools, tips and sources for continued support.
Topics
The educational program will present a range of topics relevant to managing and leading
volunteers or volunteer programs. The purpose of the conference will be to assist both
new and experienced professionals in the volunteer voluntary and not-for-profit sector.
Case Studies and interactive presentations are very popular.
Suggested topics for conference concurrent sessions include, but are not limited to topics in
these 4 categories:
New to the Field
 How to Select and Approach a Mentor
 Volunteer Recruitment & Retention
 Award and Volunteer Recognition Programs
 How to Conduct Performance Evaluations
 How to Write Policies and Procedures (e.g. Social Media)
 How to Write a string position description
 How to Self-evaluate Your Position to Demonstrate a Strong Contribution to the
Organization
 Discipline and Dismissal
 Developing Orientation and Training for Volunteers
Experienced in the Field
 Strategic planning & management
 Networking
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



Working with Different Generations
Managing Change
Event management
Project management
Personal Development
 Mental- Health issues – focus on stress management
 Social Media (twitter, Instagram, YouTube etc…)
 Time Management in the digital age
 Understanding Cloud Computing – risks and benefits
 How to Deal with Difficult People
 How to do more with less including Effective Delegation
 Emotional Intelligence (soft skills)
 Effective Networking (with a speed networking element including how to write a
good elevator speech)
 How to Utilize Webinars
Organizational Effectiveness
 Modelling Inclusion for Volunteers with Physical and Mental disabilities
 How to Gain Respect and Value for the Volunteer Team
 Volunteer Databases
 Canadian code for Volunteer Involvement
 Risk Management: Best practices for reducing risk for organizations (police and,
background checks, medical records, etc.)
 Student Placements
 Clients as Volunteers
Proposals for presentations that are not related to the educational streams described above
will also be considered if the content, speaker and/or topic are relevant and of interest to our
members.
Speaker Recognition
Invited speakers will be recognized through promotion of the 2015 PAVRO - LIVE2015
Conference, at the Conference and post-Conference in the PAVRO Website, E- Power line
(newsletter) access to the registration list of attendees.
Speaker Fee
A flat fee of $250.00 which includes design, delivery, handouts and travel will be offered to
the presenter per each 1 ½ hour session.
Presentation requirements
Speakers are required to provide a soft copy of their presentations which will be available
on our website after the conference for a limited time to conference participants. Should
speakers require handouts, they are responsible for providing them. WIFI is available in
the conference center and all conference rooms are fully equipped with AV equipment.
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Next Steps
We invite you to submit a brief proposal via email no longer than two pages in length and
should outline the following:
 Brief bio on the speaker(s), including websites and social media if applicable. This
should be no longer than 50-75 words and be suitable for printing in the conference
program to promote the event and your session.
 As each session is strictly 90 minutes in length, group introductions are not to be
included
 Identify in which stream your presentation should be considered and key messages
that will be delivered.
 Indicate up to 3 preferences of date and time for your presentation including the
session number
 Identify how your session will be interactive.
 A link to an online video of the speaker presenting to an audience (if available)
.
Deadline for Proposals: Friday, December 12, 2014
Presenters who have been selected will be contacted by January 30, 2015
Please submit proposals electronically or direct any question regarding this RFP to the
attention of:
Eileen Truckle at etruckle@erinoakkids.ca
Please indicate PAVRO - LIVE2015 CONFERENCE SPEAKER PROPOSAL in the subject line of
the e-mail.
Thank you for your time, consideration, and interest in the PAVRO - LIVE2015
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