Using Design Build in Community Colleges
Waterfront Hotel in Jack London Square
10 Washington Street
Oakland, CA
February 23, 2010
Agenda
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Overview of SMCCCD Design Build Projects
Design Build Types
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Education Code 81700
Education Code 17250
Government Code 4217 (Energy Efficiency)
Government Code 5956 (Revenue Generating)
Why Design Build?
Guidelines / Process / Schedule
Pros & Cons
Design Build Points of Consideration
Qualification Process / Evaluation Criteria
RFP Documents / Process / Evaluation
Design Build Organizational Chart
Standards & Design Criteria
Schedule Considerations
DSA Considerations
Lessons Learned
Not a Panacea
San Mateo County Community College District
• Three Campuses (1.4M GSF / 346 Acres)
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Cañada College – Redwood City - 1968
College of San Mateo – San Mateo – 1963
Skyline College – San Bruno – 1969
District Office – San Mateo - 1978
• 25,000 Students / 1,000 Staff / Adjuncts
• Capital Improvement Program
– Multiple Funding Sources
• Measure C $207 Million (2001)
• Measure A $468 Million (2006)
• State / Local Resources $75 Million*
* $20M Lehman Brothers / $54M State
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SMCCCD’s Experience with Design Build:
New Buildings
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Science Building with Planetarium & Rooftop
Observatory, CSM
Student & Community Center and Science Lab
Annex, Skyline College
44-unit Faculty & Staff Housing, CSM
60-unit Faculty & Staff Housing, Cañada College
Health & Wellness Building, CSM
College Center, CSM
Cosmetology, Administration & Wellness Center,
Skyline College
Automotive Transmission Lab Building, Skyline
College
College of San Mateo Science Building
Skyline College Student & Community Center
College Vista Faculty & Staff Housing
Cañada Vista Faculty & Staff Housing
Cañada Vista Faculty & Staff Housing
College of San Mateo Health & Wellness Building
College of San Mateo Health & Wellness Building
College of San Mateo College Center
College of San Mateo College Center
Skyline College
Cosmetology, Administration & Wellness Center
Skyline College
Cosmetology, Administration & Wellness Center
Skyline College Automotive Transmission Lab
Skyline College Automotive Transmission Lab
Cañada College Site Improvements (Gateways)
Cañada College
Gateways, Circulation & Parking
Cañada College
Gateways, Circulation & Parking Project
College of San Mateo
Site Improvements
College of San Mateo
Arrival Zone
College of San Mateo
Arrival Zone
Skyline College Site Improvements
Skyline College
West Quad
Skyline College
View from West to Central Quad
Skyline College
View from Central to West Quad
Districtwide Athletics Improvements
• Athletic Facilities Upgrades
– 31 Tennis Courts
– 3 Baseball Fields
– 3 Soccer Fields
– 1 Softball Field
– 2 Tracks
– 1 Football Field
– 1 Aquatic Center
– Parking & ADA Improvements
– Ancillary Facilities (restrooms, press box, storage)
Skyline College
Athletic Facilities Improvements
Cañada College
Athletic Facilities Improvements
College of San Mateo
Athletic Facilities Improvements
College of San Mateo
Athletic Facilities Improvements
SMCCCD’s Experience with Design Build:
Infrastructure
• Energy Efficiency Projects
• 12kV Electrical Infrastructure System Replacement (CSM
and Skyline College)
• Chiller Plants (CSM and Cañada College)
Sustainability and Energy Efficiency Outcomes
• New energy management system at all campuses
• Comprehensive systems commissioning at all campuses
• Cañada College chiller plant expansion
• Heating / Hot water variable flow pumping retrofits at all campuses
• Electrical distribution system repairs
• Web-based real-time monitoring and metering platform at all campuses
• AHU refurbishments at all campuses
 Underground piping repairs at all campuses
 Lighting retrofits : Lighting controls and circuit upgrades at all campuses
 Boiler repairs and preventative maintenance at all campuses
 Co-generation plants: CSM (560 KW) & Skyline College (375 KW)
College of San Mateo
12kV Load Center Replacement
College of San Mateo
Chiller Plant
Why Design Build?
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Single Responsibility
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Project Specific
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No finger pointing
Eliminates legal triangle
Cost Control
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Fixed limit of construction costs
Feedback for better design and
construction documents
Better Technology
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Learn from the people who make
and install building systems
Designer participation in practical
application
Flexibility to get the most current
technology
Perfect Design Build Team
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Knows design
Knows the Builder
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What one persons knows is
available to all
Contractor isn’t plotting for
claims and change orders
Communications, documentation
& costs are transparent
Compressed Schedule: move-in
sooner
Satisfying Relationship between
Owner / Architect / Builder
Unforeseen Conditions in
Renovations: Flexibility & Quick
Response
Better Price Certainty
Guidelines / Process
• The Design Build Road Map
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Selecting a Project for Design Build Delivery
BOT Resolution
CCCO Project Approval / Notification Process
Bridging
Public Notification
Prequalification
Request for Qualification (RFQ)
Request for Proposal (RFP)
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Confidential Meetings (x3)
Site Surveys
RFP Interviews
Selection
Stipend
Award
Design Build Schedule Comparison
Pros and Cons
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Pros
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Simplified contracting
Reduction in adversarial relationships
Cost containment
Speed of delivery
Sharing of risk
Early involvement of the builder
Validate another project delivery method for the CCDs
Cons
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Significant investment of time and effort up front and during implementation
Potentially less control over design
May be more difficult to compare proposals
Limited institutional capabilities
Approval agency capabilities
Qualification and Selection Process
• Design Build for Community Colleges:
Education Code §17250
• Structure the RFP to Attract DB Teams
• Qualification Shortlist to 3 DB teams plus 2 Alternates
• Criteria Based Selection Process
Proposal Evaluation Criteria
FACTORS
Maximum Points
1. Price and Cost Management Plan*
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2. Technical Expertise
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3. Life Cycle Costs over 25 Years
10
4. Skilled Labor Force Availability
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5. Acceptable Safety Record*
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6. Design Management Plan
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7. Construction Management Plan
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8. Schedule
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9. Legal and Other Program Requirements
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10. Risk Management Plan
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TOTAL (Maximum)
100 points
RFQ/RFP Documents
• RFQ/RFP Documents available at the project website
– http://www.smccd.edu/accounts/smccd/departments/facilities/
CSM_B12151734Mod_01.shtml
– Project Website
• Source for all information from District
RFP Documents
• Developing the RFP Documentation
• Format and Organization of the RFP Package
- SMCCCD Standard Form of DB Contract
- Geotechnical Reports
- Site / Civil Plans
- As-Builts
- Existing Floor Plans
- Schematic Floor Plans
- Room Data Sheets
- Program Information
- Standards and Design Criteria
RFP Evaluation
• Assemble Review Team
– Administrators / Faculty / M&O / CM Firm
• Allow Sufficient Review Time
• Clearly Identify Evaluation Criteria
• Develop Scoring Matrix (Keep It Simple)
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Price
Technical Expertise
Life Cycle Costs
Skilled Labor Force
Acceptable Safety Record
Architectural Aesthetics and Design Innovation
Project Management Plan
Program Requirements
Logistics (Occupied Campus)
Design Build Entity
Standards and Design Criteria
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Design Standards
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Communications
Materials
Fixtures (Plumbing / Light / Window Treatments)
Color Palette
Plant Species
Fire Alarm / BMS Controls
Hardware
Flooring, Etc.
Documentation
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Design Build Contract
Division OO & O1
Outline Specifications
Room Data Sheets
Meeting Notes
• Distribution
Schedule
• Ambitious vs. Conservative
− Fast-Track
− Normal Schedule
• Academic Calendar
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Start of Classes
Spring Break
Finals
Commencement
Special Events
• End User Wild Card
• Owner Requirements Pre-Turnover
– Surplus/Salvage Process
– Hazmat Removal
– Rodent Control
Design Builder & DSA
• DSA Buy-In Approach
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Include District (Owner) participation
Establish a contact person at DSA
Schedule early and appropriate meetings
Establish firm agreed upon DSA submittal dates
Document meetings and agreed upon discussions with attendees
Describe incremental or phase submittals & deliverables & obtain buy-in
Involve structural engineer and other key consultants
Follow requested procedure and information for submittals
Clearly identify documents requiring approval
Provide sufficient reference CDs for reviewer information
Lessons Learned: College Decisions
• Program Changes (Never ending)
• Fixed Schedule
• Campus Decision-making
• Budget for the Known and Unknown
• Unforeseen Conditions
Influence
• District Able to Influence
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Design Builder Relationship
Alignment of Scope with Stipulated Sum
Initial Schedule
Effective Qualification Process
Extent & Depth of Control – Bridging Documents
• District Unable to Influence & Control
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Dynamics of DSA Process
Construction Schedule
Changing Market Conditions
Constituents
Scope Creep
Weather
Lessons Learned: Partnering Session
• Who
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Owner / Key End-users
Contractor
Designers
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• What
– Understand Each Other’s Interest
– Agreed upon Rules of Engagement
• Establish Chain of Command
• Establish Forms of Communication
• Establish Decision & Approval Process
Not a Panacea
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Owner Sophistication
Owner Indecision
Dynamics of an Occupied Campus
Construction Schedule Inflexibility
– Academic constraints
– Weather constraints
• Interpersonal Dynamics
• Market Conditions
Future Projects (2011-2015)
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Cañada College
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B3 Fine Arts Modernization: $4M
B13 Lecture Modernization: $14M
Solar Photovoltaic Project: $5M
College of San Mateo
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B1 Administration Modernization: $20M
B3 Fine Arts Modernization: $4M
B8 Gym Modernization: $21M
B9 Library Modernization: $6.5M
B12 Fire Science Modernization: $9M
B19 Engineering Modernization: $21M
Solar Photovoltaic Project: $5M
Skyline College
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B1 Fine Arts Modernization: $45M
B2 Student Services Modernization: $12M
B5 Library Modernization: $6M
Loma Chica Child Care Modernization: $6M
Demolition of Pacific Heights & Expansion
of North Parking Lot: $3M
Wellness Center: $20M
Mini Wind Turbines: $2M
Districtwide
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ITS Data Center: $11M
Boiler Emissions Upgrades: $2M
Roadway and Parking: $20M
Why We’re All Here Today . . .
Question & Answer
www.smccd.edu/facilities
José D. Nuñez, LEED AP
Vice Chancellor
Facilities Planning, Maintenance & Operations
San Mateo County Community College District
(650) 574-6512
nunezj@smccd.edu