Important Job Application Information
Thank you for your interest in NHS Tayside vacancies
Please see below Job Description/Specification and General Conditions of Service
Your Application Form must be completed in full. Please note copies of Curriculum Vitae,
Qualifications and Course Certificates will not be accepted at this stage.
Please return your completed Application Form to recruitment.tayside@nhs.net (quoting the
vacancy reference number in the subject box) or to the postal address given on the General
Conditions of Service.
All completed applications are held in Human Resources until the closing date. After the closing
date a panel will meet to prepare an interview shortlist. Once this decision has been made, all
shortlisted applicants will be emailed to invite them to attend for interview. It is important that you
check your emails regularly.
This process takes approximately 6 weeks. Therefore, if you have not been contacted regarding
interview within 6 weeks of the closing date, your application has been unsuccessful and you will
receive no further correspondence from Human Resources.
ADDITIONAL INFORMATION:Find out more about living and working in Tayside at:
www.dundeecity.gov.uk
www.angus.gov.uk
www.pkc.gov.uk
General Conditions 05.08
NHS TAYSIDE – AGENDA FOR CHANGE JOB DESCRIPTION
1.
JOB IDENTIFICATION
2.
Job Title
Department(s)/Location
TASC Management Accountant
Tayside M e d i c a l Science
Centre (TASC) Research &
Development Office, Level
3, Residency Block, Ninewells
Hospital and Medical School,
Dundee, DD1 9SY
9SY
Number of job holders
1.6 FTE
JOB PURPOSE
To work as a member of the TASC Finance Team to:

Maintain strong financial management, underpinned by effective financial controls, ensuring efficient use
of resources and that processes are in accordance with statutory, regulatory and local requirements
interpreting these where necessary.

Support the Finance Manager and TASC Senior Management in the development of, commitment to and
implementation of finance strategies and processes, which support Research activity.

Provide professional support and contribute to the provision of an effective and responsive financial
service, establishing and maintaining strong working relationships with senior budget holders,
clinicians and staff of internal and external organsations, e.g .the Scottish Government Health and
Social Care Directorates, Chief Scientist Office (CSO), University of Dundee and NHS Tayside
Finance service.

Meet key financial, business plan targets in respect of clinical research activity.
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3. ORGANISATIONAL POSITION
Reporting to the Finance Manager, the Management Accountant will be responsible for supervising the support
staff within Finance.
University Executive
TASC Governance
Board
TASC Executive
NHS Tayside
Executive Team
Associate Director of
Finance
Assistant Director of
Finance –
Governance &
Modernisation
R & D Director
Finance Manager
Management
Accountants
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Director of Finance
Dotted line indicates professional
accountability
Finance
Assistant
4. SCOPE AND RANGE
Research within NHS Tayside: NHS Tayside provides area wide health services to a population of 417,000
as well as the population of North East Fife. The main research partners are NHS Tayside and the University
of Dundee, with increasing involvement from NHS Fife, NHS Forth Valley and the University of St Andrews
and Stirling University. Many studies are performed in collaboration, utilising human tissue samples or data
from NHS Tayside patients treated in hospitals, community services and in primary care. An increasing
number of non-medical staff participate in research, particularly in research related to the delivery of
healthcare services.
Tayside Medical Science Centre: The Tayside Medical Science Centre (TASC) combines the research
strengths of the University of Dundee (UoD) with NHS Tayside Health Board and is a node of the national
organisation, Health Science Scotland (HSS). TASC brings together, within a single organisational
framework, the functions of the Clinical Research Facilities, the Tayside Clinical Trials Unit, Radiology
Imaging, Tayside Tissue Bank and the joint functions of the NHS Research and Development office and the
University’s Research & Innovation Services (in relation to clinical research). TASC Research Governance
also covers activity embedded in the national/Scottish Clinical Research Networks and works closely with the
East of Scotland Medical Research Ethics Service.
The Finance Team has responsibility for the financial management of budgets funded by the Chief
Scientist Office (CSO), of the Scottish Government Health and Social Care Directorates, totalling £7
million and by commercial sponsors totalling £1 million.
The post requires professional support to the Finance Manager in the provision of financial management
for the R&D service.
5.
MAIN DUTIES/RESPONSIBILITIES
General
The post holder must have a highly developed knowledge of public finance, underpinned by theory, experience &
qualifications to be able to advise senior finance & non-finance managers on matters relating to areas of
concern.
To provide a professional accounting and budgeting service in relation to the CSO funded budget areas of R&D,
(namely NRS Researcher Support, NRS Service Support; NRS Generic Infrastructure, NRS Networks; NRS
Specialty Group; NRS Career Fellowship; and NRS R&D Management), analysing complex financial trends
involving many streams of data using a wide range of assumptions.
The post holder contributes to budget setting for the new financial year by rolling forward from the previous
year’s position to arrive at the new base to which increments / adjustments are applied, the total of which match
the CSO annual allocation, providing advice as necessary. Contribute to the formulation of future years CSO
allocations / budgets through monitoring of current expenditure.
Undertakes periodic monitoring of R&D budgets in accordance with TASC requirements, coordinating & planning
activities with other professionals from NHS Tayside and University of Dundee, providing meaningful financial
management statements as required.
In conjunction with the Finance Manager carry out annual accounts closure for specified R&D budgets / project
accounts according to the principles and procedures and timetabling set out in NHS Tayside’s Financial
procedure guidance document, thus ensuring that all transactions for the financial year are accurate and
complete.
To oversee: Accounts Payable Invoice scrutiny; Accounts receivable Invoice requests; control of disbursements;
Carry out specified Audit actions arising.
To undertake TASC management accounting as a whole, deputise for the Finance Manager as appropriate,
managing communications with University finance administration, as well as ad hoc financial queries or tasks,
and other related activities, as deemed necessary by the Finance Manager.
R&D Department – Non-commercial
To provide professional financial support/oversight to Non-Commercial R&D for the purpose of sound accounting
and costing of NHS facilities and personnel in funded research.
To manage accounts for individual studies to ensure recovery of costs from eligible funders in
collaboration with the University of Dundee, and appropriate disbursement in accordance with the
Letter of Agreement / Financial Appendix/ other contractual Agreement.
To manage a group of larger more complex studies which require separate analysis and reporting to the CSO
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and other organizations, some of which receive European funding.
R&D Department – Commercial
To provide professional financial support and advice to staff involved with Commercial research, for the
purposes of income raising, financial monitoring, disbursement and study closure
Work with Commercial Research Manager /Team, to ensure clinical statistics are sound to enable accurate
sponsor invoicing and disbursement calculation.
To monitor individual accounts for commercially sponsored studies and other commercial contracts on a regular
basis, to track receipt of sponsor income
To carry out the process of monthly disbursement in accordance with the agreed local policy, namely to
deduct the R&D overhead, recover direct costs before dividing up the surplus amongst the designated
recipients.
Work with the University of Dundee for commercially sponsored clinical studies, to ensure accurate
financial information exchange and disbursement to the University by invoice.
To provide financial reports showing total commercial income, disbursement to date and balance to be
disbursed for each study.
Work as appropriate with Financial Services to ensure that issue of invoices and receipt of payments into
NHS accounts is achieved as per negotiated contracts, and likewise oversee the preparation of invoices for
payment.
Work with Management Accounting, action NHS disbursements in accordance with the journal entry
timetable.
Intellectual Property
To provide financial monitoring of Intellectual Property (IP) licenses, collaboration agreements and expenditure,
and produce reports as required. To implement revenue sharing procedures for IP income, including
institutional, departmental and inventor shares, in accordance with Section 2.9, Ownership and exploitation of
Intellectual Data, Code of Corporate Governance.
Finance procedures
In conjunction with Finance Manager, develops and implements financial procedures within TASC, assists in
redesign of finance business processes as necessary, which impact both NHS Tayside and University of
Dundee.
Review of systems
Designs, formats spreadsheets for specific purposes. Working with the Finance Manager, to introduce, adapt
and improve financial systems within TASC.
Staff Responsibilities
Day to day supervision of Finance Assistant, including acting as reviewer for eKSF appraisal.
Induction Standards & Code of Conduct
Your performance must comply with the national “Mandatory Induction Standards for Healthcare Support
Workers 2009” and with the Code of Conduct for Healthcare Support Workers.
6.
COMMUNICATIONS AND RELATIONSHIPS
The post holder will support the TASC Finance Manager and must be able to communicate well with senior
management and clinicians, both orally and in writing, who may be from disciplines other than their own.
The post requires clear and precise communication skills to provide highly complex information to non-finance
managers, and the post holder will require the ability to analyse and interpret NHS policy and guidelines,
Medical Research Council regulations, European Union legislation and directives, and various contractual
General Conditions 05.08
regulations of many other commercial and charitable bodies that provide funding for medical research.
Negotiates with NHS and University of Dundee over cost & service issues
The post holder will communicate effectively, develop and maintain good working relationships within the NHS
and universities, and also with nominated contacts within commercial organisations.
7. KNOWLEDGE, TRAINING AND EXPERIENCE REQUIRED TO DO THE JOB
The post holder must be a Part-Qualified / Qualified Accountant member of a professional CCAB body (e.g.
CIPFA, CIMA, ACCA, CA) with at least two years experience of professional Management accounting.
The post holder should have a well developed theoretical and practical knowledge of public sector financial and
accounting systems including NHS finance policies contained within, the Standing Financial Instructions of the
Code of Corporate Governance. The post holder is also expected to develop a specialized knowledge of NHS
research funding.
Supervisory experience would be an advantage
Experience and expertise a c r o s s a range of accounting/s e r v i c e areas (e.g. finance computer systems
and ledgers, coding structures, payroll, VAT applied within the NHS).
Analytical skills, accuracy and time management are key, with the ability to handle sensitive financial information
in a complex and constantly changing environment.
Computer literacy is an essential skill and the ability to work proficiently with the full range of current
personal computer office products is paramount.
Experience of presenting financial information to non-finance senior management.
Good communication, organisational and interpersonal skills are essential.
8.
SYSTEMS AND EQUIPMENT
The post holder is expected to use a full range of common IT products as well as possess a well developed
knowledge of financial systems used to create, develop and update reports and systems for a variety of
purposes and readers.
Frequently required to produce and source reports in a unique format to meet specific information requests from
senior NHS Tayside management.
An advanced standard of keyboard skills is expected from the post holder.
Systems may include:

Microsoft Office (Word, Excel, Access, Powerpoint)

Acrobat Reader

Efinancials (Financial system)

Business Objects Xi (reporting tool)

Intranet/Internet, email
A wide range of standard office equipment is also used (photocopier, fax, telephone, calculator etc.) and the post
holder has a duty of care for the operation and maintenance of all equipment used.
Responsibility for Records Management
All records created in the course of the business of NHS Tayside are corporate records and are public records
under the terms of the Public Records (Scotland) Act 1937. This includes email messages and other electronic
records. It is your responsibility to ensure that you keep appropriate records of your work in NHS Tayside and
manage those records in keeping with the NHS Tayside Records Management Policy and with any guidance
produced by NHS Tayside specific to your employment.
9. PHYSICAL DEMANDS OF THE JOB
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









Speed and accuracy with keyboard skills
Concentration required for long periods when gathering/analysing data, preparing financial statements /
returns, checking and reconciling information and making calculations.
Deal with a range of complex queries and issues from clinicians and other Senior Managers,
which may require re-prioritisation of tasks.
Deal with the emotional impact of liaison and negotiation with budget holders and other senior staff.
Compliance with Health and Safety/risk management policies.
Compliance with manual handling regulations.
Long periods sitting continuously.
Mobility and ability to travel in order to attend meetings outwith own building/area.
Ability to manage time pressures during busy periods.
Attendances at meetings where prolonged and intense concentration is required, including assessment
of the financial implications of various options that may be discussed.
10. DECISIONS AND JUDGEMENTS
As Management Accountant, acts to ensure work is carried out effectively with its own momentum within the
TASC Finance function. Works to achieve agreed objectives, working within broad professional policies, and
is given freedom to act at the discretion of the Finance Manager.
Analyse complex financial problems relating to research funding where no precedents may exist.
Interpret CSO guidance on research funding issues.
Responsible for deciding on the most appropriate way of providing complex, sensitive or contentious
information to senior managers.
The post deals with an area of research administration that is subject to new and constantly evolving
legislation and regulations. The post holder is guided by those research regulations and directives, but is
required to establish the way in which they should be interpreted and to develop standard financial operating
procedures.
11. MOST CHALLENGING/DIFFICULT PARTS OF THE JOB
Working across the NHS and University sectors which have significantly different financial governance,
building and maintaining effective working relationships with colleagues, including senior managers, from out
with own employing organisation and professional discipline.
Explaining multi-faceted and complex financial and system issues in a clear way to non-finance staff at all levels.
To provide accurate and timely financial information for the purposes of TASC research management
in line with the needs of the Scottish Government Health & S o c i a l C a r e Directorates and Chief
Scientist Office.
12. JOB DESCRIPTION AGREEMENT
See below.
JD and JE10 Received 10/02/14
Substantive banding to Wilma.mackinnon@nhs.net
General Conditions 05.08
POST REF NO:
P/EB/14
JOB TITLE/BAND:
LOCATION:
TASC Management Accountant / Band 6
Level 3, Ninewells
HOURS:
37.5 hours per week.
CRITERIA
ESSENTIAL
DESIRABLE
EXPERIENCE:
Previous experience in first line
finance/Management Accounting.
Experience of providing
management accounting
reports to senior managers.
Ability to work to timed deadlines
and reprioritise work accordingly.
Experience of team working.
Experience of working
under pressure to tight
deadlines.
Experience of managing
support staff.
QUALIFICATIONS:
(Training; Research;
Publications)
KNOWLEDGE &
SKILLS:
CCAB qualified accountant or
progress towards qualification.
Specialist analytical skills in
interpreting complex financial
data.
Intermediate Excel skills with
interest/aptitude to progress to
advanced level.
Good communication, listening
and influencing skills at all levels
Good organisational skills
Ability to work as part of a team
and on own initiative
Ability to manage & prioritise
workloads to achieve tight
timescales.
PERSONAL QUALITIES:
Excellent communication skills
both oral and written.
Ability to multi-task.
General Conditions 05.08
Graduate
Understanding of NHS
accounting.
Advanced Excel skills.
Working knowledge of
eFinancials.
Working knowledge of the
Business Objects Xi
reporting tool .
Understanding of NHS
Payroll and terms &
conditions.
Enthusiastic, reliable,
conscientious and dependable
with a professional outlook to
working in a busy environment.
OTHER:
(eg travel across Tayside)
General Conditions 05.08
General Conditions of Service
POST REF NO:
P/EB/14
JOB TITLE/GRADE:
TASC Management Accountant, Band 6
LOCATION:
TASC, Ninewells Hospital, Dundee
Conditions of Service
Remuneration
Hours of Duty
Superannuation
The terms and conditions of service for this post are those
determined by the NHS Staff Council.
The current salary scale for the post is £26,302 to £35,225 per
annum (pro rata for part-time staff). Placing on the scale on
appointment is normally at the minimum but may be higher
subject to verification of previous relevant service.
Salary is paid monthly by Bank Credit Transfer.
The hours of the post are 37.5 per week.
Start and finish times will be determined by the needs of the
service.
Membership of the NHS Superannuation Scheme is not
compulsory but is open to all staff between the ages of 16 and
70 (65 in some instances).
The contributions paid are a percentage of superannuable pay,
which is essentially basic pay excluding, for example, overtime
or travelling expenses.
Contribution rates with effect from 01.04.15 are as follows:
Annual Pensionable Pay
(Full-time equivalent)
Up to £15,828
£15,829 to £21,601
£21,602 to £27,089
£27,090 to £49,967
£49,968 to £71,337
£71,338 to £111,376
£111,377 and over
Annual Leave
Contribution
5.2%
5.8%
7.3%
9.5%
12.7%
13.7%
14.7%
Contributions are subject to tax relief and reduced National
Insurance contributions. NHS Tayside also makes a substantial
contribution towards scheme benefits – currently around 14% of
basic pay.
On appointment = 27 days (pro rata for part-time Staff) or 5.4
weeks per year.
After 5 years aggregated service = 29 days (pro rata for part-time
staff) or 5.8 weeks per year
After 10 years aggregated service = 33 days (pro rata for parttime staff) or 6.6 weeks per year
General Conditions 05.08
References
Public Holidays = 8 days (pro rata for part-time staff) or 1.6
weeks per year
All offers of appointment are subject to receipt of two satisfactory
references.
Occupational Health
Clearance
All offers of appointment to new entrants to the National Health
Service are subject to a medical examination. Medical
examinations are arranged and undertaken by the Occupational
Health and Safety Advisory Service (OHSAS).
Rehabilitation of
Offenders Act 1974
(Exclusions and
Exceptions) (Scotland)
Order 2003
All current or spent criminal convictions, cautions, warnings or
any case pending must be disclosed prior to commencing in
employment as detailed on the application form.
Disclosure Scotland
Immigration, Asylum and
Nationality Act 2006
Please note that having a conviction will not automatically debar
you from obtaining employment with NHS Tayside. Careful
consideration will be given to the relevance of the offence to the
particular post in question. However, if you are appointed, and it
is found that you did not reveal a previous conviction your
employment may be terminated.
This post is subject to a Standard check by Disclosure Scotland
as it involves access to children and/or vulnerable adults. This
will contain details of any convictions on record whether spent or
unspent.
It is a criminal offence for an employer to employ anyone who does not
have permission to live or work in the UK.
Shortlisted applicants will be asked to produce specific original
documentation at interview e.g. Passport, or full birth certificate
together with an official document giving the applicants
permanent National Insurance Number and name issued by a
Government Agency or a previous employer, as well as
photocopies of these documents.
Professional Registration/ New entrants to NHS Tayside will be required to achieve the
Induction Standards &
mandatory Induction Standards for Healthcare Support Workers
Code of Conduct
(HCSWs) in Scotland and comply with the Code of Conduct for
HCSWs throughout your employment.
Internal candidates will be required to comply with the Code of
Conduct for HCSWs
Smoking Policy
NHS Tayside operates a No Smoking Policy and smoking
is prohibited within NHS premises and grounds.
Applications
Completed forms should be returned to:
recruitment.tayside@nhs.net quoting the job reference in the
subject line
or
to Human Resources Directorate, Management Offices, Perth
Royal Infirmary, Taymount Terrace, Perth PH1 1NX
By closing date of Wednesday 24 June 2015
General Conditions 05.08