MIS Data Conference
Office of Reporting
EDFacts Federal
Reporting
SY 2013-2014
Office of Reporting handles the following areas:
• Federal Reporting
• Public Records Requests, Memorandums Of
Understanding(MOU)
• Publishing the Annual Reports
• The streamlining of the data going out of MS
Department of Education
• Enforcement and training on FERPA (Family
Educational Rights and Privacy Act) guidelines
Summer 2013
Office of Accountability/Office of Reporting
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Process
Law
Public Records Request/MDE Request
MOU-(Memorandum of Understanding)
Request- involves Personal Identifiable
Information (PII)
Summer 2013
Office of Accountability/Office of Reporting
• A request for data:
– To obtain information from the Mississippi
Department of Education, complete the form and
email it to reporting@mde.k12.ms.us or fax it to
601-359-6740. Please mail in the original,
signed copy and allow at least seven business
days for completion of the request.
– When someone from a district or school makes a
request, the request must come from the
Superintendent. – This will be verified.
Summer 2013
Office of Accountability/Office of Reporting
• The Mississippi Public Records Act of 1983,
Section 25-61-1 (2013), by definition includes
all books, records, papers, accounts, letters,
maps, photographs, films, cards, tapes,
recordings or reproductions maintained by any
public body for the use of business, transaction,
work, duty or function. This definition includes
records that already exist for the use of the
Department of Education.
Summer 2013
Office of Accountability/Office of Reporting
However, the Act does not contemplate the creation of a
new document or a new record that does not already exist
for the benefit of the requestor. In these instances, a denial
letter will be given to the requester.
When MDE staff or school districts receive request for data
that involves student’s personally identifiable information, a
memorandum of understanding (MOU) must be signed and
approved by the Legal Department and the Executives of
programs offices are involved.
Summer 2013
Office of Accountability/Office of Reporting
Summer 2013
Office of Accountability/Office of Reporting
• Children First Act – November 1 state board policy 2051
Each year, each local school district shall be required to
publish an annual report as prescribed and produced by
the State Board of Education. This report shall be
published in a newspaper having general circulation in
the county and posted on the school district’s website in
a printable format.- The Report will be generated by
MDE and sent to districts for review.
• Superintendent Annual Report – January
• Literacy Based Promotion Act (Students progress and
Performance) – Starting SY 2014-2015
Summer 2013
Office of Accountability/Office of Reporting
Data Quality is everyone’s responsibility
Accurate data is necessary to meet the
requirements of federal, state, and district policies
and regulations
Procedures should be in place to work
collaboratively with those responsible for data
entry and collection
Summer 2013
Office of Accountability/Office of Reporting
• Examples of unclean data
Summer 2013
Office of Accountability/Office of Reporting
• Examples of unclean data
Summer 2013
Office of Accountability/Office of Reporting
• Examples of unclean data
Summer 2013
Office of Accountability/Office of Reporting
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SIG
CTE
EDFacts
Civil Rights Data Collection
eScholar Project
Summer 2013
Office of Accountability/Office of Reporting
• School Improvement Grants (SIG)
Chris Norwood
• Career and Technical Education (CTE)
Sandra Crowley
• EDFacts / CCD State Coordinator
M. Francie Gilmore-Dunn
Summer 2013
Office of Accountability/Office of Reporting
EDFacts is a U.S. Department of Education
initiative to put performance at the center of policy,
management, and budget decisions for all K-12
education programs.
It is a multidimensional data system that includes:
– An electronic submission system that receives
data from States, districts, and schools;
– Analytical tools for analysis of submitted data;
and
– Reporting tools for Department staff and data
submitters to ensure use of those data.
Summer 2013
Office of Accountability/Office of Reporting
US Department
Of Education
(USDE)
Mississippi
Department of
Education
(SEA)
• Data submitted
through
• EDEN to EDFacts
School/LEA
• Data retrieved
through MSISCDW/eScholar
Summer 2013
Office of Accountability/Office of Reporting
• Data is reviewed by
USDE,
• Report back to State
for Quality
DANS
CAR
NCLB
CCD
SIG
CSPR
Summer 2013
Office of Accountability/Office of Reporting
• The CCD system collects data annually
from state education agencies about
student enrollments, graduation
• Dropouts
• Education staff
• School and agency characteristics
• Revenues and expenditures for public
elementary and secondary education
Summer 2013
Office of Accountability/Office of Reporting
• DANS is a repository for all the data mandated by the
Individuals with Disabilities Education Act (IDEA) to be
collected from states annually.
• This data includes the number of infants and toddlers
being served under Part C of IDEA and the settings in
which they receive program services, as well as their
transition out of Part C.
• States also report early intervention services provided to
this population and the personnel who are providing
services. For Part B, states report the number of children
and students who are being served, the educational
environments in which they receive education,
disciplinary actions that affect them, their exiting from the
program and personnel providing educational services to
them.
Summer 2013
Office of Accountability/Office of Reporting
• Report Students who:
1.) Reached the state-defined threshold level for
vocational education participation (i.e., CTE
concentrators) regardless of whether the program
was funded by Perkins an
2.) Left secondary education during the school year
either because they graduated or because they left
school
Report all students who meet the stated criteria that
were enrolled in a CTE program in all institutions
during the reporting year, regardless of whether those
institutions received Perkins funding.
Summer 2013
Office of Accountability/Office of Reporting
Collects data required under section 1111 of the No Child
Left Behind Act (NCLB), which mandates the requirements
for the Secretary’s report to Congress and information
necessary for the Secretary’s report on the Department’s
Government Performance and Results Act (GPRA)
indicators.
• TITLE 1
• TITLE STUDENTS INDICATORS
• MIGRANTS (MSIX)
• LEP- Limited English Proficient
• HOMELESS
• NEGLECTED / DELINQUENT
Summer 2013
Office of Accountability/Office of Reporting
• Tier I and Tier II Schools that implemented the Restart,
Transformation, or Turnaround School Intervention
Models and were served with SIG funds.
• ASSESSMENT DATA
• TESTING RESULTS
- IN all areas
- Academic Achievement in Mathematics, Reading,
Science
- Assessment Participation
- LEP( Limited English Proficiency) Results
Summer 2013
Office of Accountability/Office of Reporting
• The Civil Rights Data Collection in the U.S. Department
of Education (previously the Elementary and Secondary
Survey) is used by the Office for Civil Rights (OCR) to
obtain data from the elementary and secondary schools.
• This data collection provides information about student
access to elementary and secondary schools and to
programs of services within those schools. This data is
"disaggregated" or broken out, by factors including
race / ethnicity (7 areas), gender, and disability.
• Data goes directly from the School Districts to
USDE!
Summer 2013
Office of Accountability/Office of Reporting
• Mandatory Reporting / All Schools
• Open Comment Period, August 20, 2013
• SY 2013-2014 and SY 2015-2016
• Fall 2013 – Notify School Districts
• Fall 2013 – Early Summer 2014/LEA
gather data elements. Pre-coll Toll avail
• Fall 2014 – Survey Submission Window
Opens
Summer 2013
Office of Accountability/Office of Reporting
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Office Special Education- Dec. 1 Counts
Office of Federal Programs - CSPR
Office Safe and Orderly Schools- Discipline
Career and Technical Education - Concentrators
Office of Child Nutrition- Free, Reduced, Paid Lunch
Office of Student Assessment – Testing Results
Office of Management Information Systems – MSIS eScholar
Summer 2013
Office of Accountability/Office of Reporting
Questions
Summer 2013
Office of Accountability/Office of Reporting
Office of Reporting
601-359-3513
reporting@mde.k12.ms.us
Quentin Ransburg – Director of Reporting
Francie Gilmore-Dunn
Christopher Haynes
Shelia Miller
Vickie Parker
Arlean Harris
Summer 2013
Office of Accountability/Office of Reporting
Thank you
Summer 2013
Office of Accountability/Office of Reporting