Memorandum
Dean of Postgraduate Research
Vice-Chancellor’s Office
Extension: 7285
Email: lucy.johnston@canterbury.ac.nz
To:
From:
Date:
Subject:
Thesis Students
Lucy Johnston, Dean of Postgraduate Research
28th September 2015
Thesis Student News
In this edition
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PGSA Ball
SHOWCASE Conference
Budget Calculator
Depositing Thesis in the Library
Forms:
o Thesis Declaration Form
Thesis Student Workshops – Semester 2
o Data Analysis and Statistics Workshops – August-November:
o Library Skills Sessions – Semester 2
o NVivo demonstration video
SOAR Peer Advisors
Upcoming Scholarship Application Deadlines – closing dates before end October
2015.
Postgraduate Coordinators
Useful Contacts
Previous editions of my memos can be found at
http://www.canterbury.ac.nz/postgrad/news_and_events.shtml. The website also contains
links to other useful news and events – remember to have a look every now and again to
make sure that you don’t miss out on what is happening! Remember also to check out the
PGSA (Postgraduate Students Association) at http://www.canterburypgsa.org.nz/
1.
1. PGSA Ball
Tickets are selling out fast for the.... **GREAT GATSBY BALL** on Friday 9th October
2015 in Bentleys!
TICKETS AVAILABLE FROM: http://www.dashtickets.co.nz/event/7m3ns1rpx. Ticket
prices: Early Bird: $25; Members: $30; Non-members: $35
Give yourself the green light to indulge in a black tie night of luxury; a night of extravagance
with free bubbly on entry, live music, a chocolate fountain and more surprises! Make sure
you do not miss out!
YOUR PGSA exec x
2. SHOWCASE
The annual thesis student conference is to be held on Thursday November 19th – put the date
in your diary. All thesis students are invited to participate – the format will be like a typical
conference with oral presentations of ~15 minutes followed by questions. Feedback will be
provided by academic judges and there will be PRIZES. It is a great way to get confident at
giving presentations and to meet other students and hear about their research.
The event is being organized by PGSA, UCSA and myself and will also be open to thesis
students from Lincoln University and from the Otago University Christchurch School of
Medicine.
To submit an abstract complete the form here and return as an email attachment to
showcase@canterbury.ac.nz by November 6th.
3. Budget Calculator
The US Council of Graduate Studies has produced a budget calculator to assist graduate
students with budgeting during their degree which you might find it useful. Click on the link
below to be directed to the calculator.
Budget calculator
4. Depositing Theses in the UC Library (after examination)
From October 1st there will be a new system for the deposit of theses in the library after the
examination process is complete. Currently it is the student who is responsible for depositing
the final version of the thesis in the library. From October 1st the PG Office rather than the
student will be responsible for this. At the time of thesis submission you will receive an
Information Sheet detailing the entire examination process – extracts relevant to thesis
deposit are examination are provided below. If you have already submitted your thesis (or do
so in the next two weeks) you will receive an email from the PG Office explaining the
transition. If you have any questions please contact the PG Office who will be able to provide
you with more information.
PhD Students:
 After your oral examination the examiners will usually indicate what their recommendation to the
Dean of Postgraduate Research will be regarding the award of the PhD.
o See the form at http://www.canterbury.ac.nz/postgrad/examiners/phd_oral.shtml.
o The most common outcome is that a candidate is asked to make amendments to the
thesis that have to be submitted to a nominated person (senior supervisor; oral chair;
oral examiner) by a given date.
 If this is the outcome for you then the PG Office will forward the required
amendments (Part B of the form above) to you as soon as is possible after the
oral examination.
 If you have not heard from the PG Office within a week of your oral examination
please contact them at postgraduate-office@canterbury.ac.nz.
 Once you have received details of the amendments that are required please
discuss these with your supervisory team!
o If the outcome from your oral is anything other than the options above, the Dean of
Postgraduate Research will contact you.
Once you have completed the required amendments you will need to submit these to the PG
Office (postgraduate-office@canterbury.ac.nz) along with a cover letter. The PG Office will
forward the amended thesis to the nominated person(s) for sign-off. Once the amendments
are approved the PG Office will submit the final amended version of your thesis to the
University Library and you will be advised that you are eligible to graduate.
Masters Students:
 Once your final grade has been determined the PG Office will submit your thesis to the University
Library and you will then be advised that you are eligible to graduate.
5. Forms
Please ensure that you always use the most up-to-date version of any form that needs to be
submitted to the PG Office. The most recent versions can be downloaded from the PG
website: http://www.canterbury.ac.nz/postgrad/Forms/Forms_for_PhD.shtml
Thesis Deposit Declaration Form
This new form has replacing the Use of Thesis Form that is submitted along with your thesis.
The new form is available on the PG Studies website and the Use of Thesis Form is no longer
accepted.
6. Thesis Student Workshops – Semester 2
Data Analysis and Statistics Workshops
The remaining workshops are being offered in Semester 2 are detailed below. The sessions
are to be run by Dr Elena Moltchanova and Dr Daniel Gerhard from the Statistical Consulting
Unit (School of Mathematics and Statistics). More details can be found at
http://www.canterbury.ac.nz/postgrad/doctoral_students/thesis_student_skills_sessions.shtml
Please ensure that you register for each session that you wish to attend by following the link
after each abstract. There is no limit on attendance at the seminars but there are for the lab.
Streams are limited to 20 people per stream – if you sign up and are subsequently unable to
attend please ensure that you let me know ASAP so that I can open the place up to another
student.
Session
Type
Date/Time/Room
Principles of regression analysis and
ANOVA
Seminar (1hr)
+ lab (1 hr)
Mixed-Effects Modelling
Seminar (1hr)
+ lab (1 hr)
Thursday October 15th; 2-4pm
Seminar – Room 111, Erskine Building
Labs – Room 010 Erskine Building
Thursday November 12th; 2-4pm
Seminar – Room 111, Erskine Building
Labs – Room 248 Erskine Building
Principles of regression analysis and ANOVA (Elena Moltchanova, 1h + 1h lab in
SPSS/R)
Register here to attend one of the lab streams
Mixed-Effects Modelling (Elena Moltchanova, 1h + 1h lab in SPSS/R)
Register here to attend one of the lab streams
Library Skills Sessions – Semester 2
To attend one of the skills sessions listed below please go to the Library Book a Course
webpage http://library.canterbury.ac.nz/webapps/public/course.php
Semester 2
October
Introduction to EndNote
8-Oct-15 2.00pm
50 Central Library Den
NVivo Demonstration Video
https://www.youtube.com/watch?v=O-C0XNXuBSM
7. SOAR (Support, Opportunity, Advice, Resources) PEER ADVISORS
The advisors are senior PhD candidates from across campus and each can offer support on a
variety of different topics related to doctoral study. For further information and to book an
appointment click here. I encourage doctoral students to use this free service to get additional
support and advice related to your studies!!
The sessions will be held in the Thesis Student House (39A Creyke Road).
Areas in which assistance is offered:
 Quantitative data analysis (Excel; SPSS; R)
 Qualitative data analysis (NVivo; narrative analysis; observational fieldwork;
grounded theory; content analysis; case studies)
 Preparing and delivering research presentations
 Completing ethics applications
 Referencing (Endnote; Mendeley)
 Managing the student-supervisor relationship
 Adapting to a new academic culture as a doctoral student (especially useful for
international students)
 Mentoring and support for thesis students
 Conducting literature searches
 Research design
 Maintaining momentum in doctoral research
 Goal setting; time management
8. Upcoming Scholarship Deadlines
Listed below are scholarships with a closing deadline approaching. Please consult the
Scholarships website for details, eligibility and closing dates and information about other
scholarships http://www.canterbury.ac.nz/scholarships/
Evans Fund
Eligibility: Master's or PhD degree in Chemistry, who have incurred heavy personal expenses
in their research project
Closing Date: 30 Sep 2015
Geographical Society (Canterbury Branch) Research Grant
Eligibility: Geography masters students. Applications must include full details of expenses
incurred and include receipts.
Closing Date: 30 Sep 2015
Geography Students Conference Fund
Eligibility: Geography research student attending conferences
Closing Date: 30 Sep 2015
Auckland Medical Aid Trust Scholarship
Eligibility: PhD students
Closing Date: 01 Oct 2015
Bings Scholarship
Eligibility: Full-time study at a university in NZ; Psychology, Psychiatry,Theology,
Vetinerary Science, Agriculture
Closing Date: 01 Oct 2015
Cambridge Commonwealth, European & International Trust Prince of Wales
Scholarship
Eligibility: PhD research at Cambridge University
Closing Date: 01 Oct 2015
CNZDRS China-New Zealand Doctoral Research Scholarship
Eligibility: Overseas study in China
Closing Date: 01 Oct 2015
Edward and Isabel Kidson Scholarship
Eligibility: Graduate of a NZ university
Closing Date: 01 Oct 2015
Freemasons Postgraduate Scholarships
Eligibility: New Zealand citizens who demonstrate good citizenship and show leadership
potential
Closing Date: 01 Oct 2015
Freemasons University Scholarships
Eligibility: NZ Citizens who demonstrate good citizenship and show leadership potential
Closing Date: 01 Oct 2015
Freyberg Scholarship (New Zealand Defence Scholarship)
Eligibility: Overseas study at graduate level relevant to national security.
Closing Date: 01 Oct 2015
Henry Kelsey Research Scholarship
Eligibility: Study in the field of muscular function
Closing Date: 01 Oct 2015
Pukehou Poutu Scholarship
Eligibility: Graduate from any NZ university
Closing Date: 01 Oct 2015
Tertiary Education Union Crozier Scholarship
Eligibility: Research towards an Honours, Masters or Doctoral degree regarding higher
education issues
Closing Date: 01 Oct 2015
Brownlie Scholarship
Eligibility: Doctoral students
Closing Date: 15 Oct 2015
Canterbury Scholarship
Eligibility: Doctoral studies
Closing Date: 15 Oct 2015
F A Hayek Scholarship in Economics or Political Science
Eligibility: Study towards an honours or master's degree in Economics or Political Science
Closing Date: 15 Oct 2015
Frank and Doris Bateson Memorial Graduate Scholarship
Eligibility: Master's (Part II) or PhD students in Astronomy or Astrophysics
Closing Date: 15 Oct 2015
Ngata Centenary Doctoral Scholarship
Eligibility: Maori PhD candidates
Closing Date: 15 Oct 2015
Orion Master's Energy Scholarship
Eligibility: Masters degree relating to Energy
Closing Date: 15 Oct 2015
Sir Don Beaven Doctoral Scholarship
Eligibility: Communication Disorders and Health Sciences PhD students
Closing Date: 15 Oct 2015
Transwaste Canterbury Ltd Master's Scholarship
Eligibility: Master's students
Closing Date: 15 Oct 2015
UC Doctoral Scholarship
Eligibility: Doctoral students
Closing Date: 15 Oct 2015
UC Doctoral Scholarship for Students with Disabilities
Eligibility: Doctoral students with disabilities
Closing Date: 15 Oct 2015
UC International Doctoral Scholarship
Eligibility: Doctoral studies
Closing Date: 15 Oct 2015
UC Master's Scholarship
Eligibility: Master's students
Closing Date: 15 Oct 2015
UC Master's Scholarship for Students with Disabilities
Eligibility: Master's students with disabilities
Closing Date: 15 Oct 2015
UC Matariki Doctoral Scholarship
Eligibility: Maori research-doctoral students
Closing Date: 15 Oct 2015
UC Pasifika Doctoral Scholarship
Eligibility: Pasific Island research-doctoral students
Closing Date: 15 Oct 2015
HOPE-Selwyn Foundation Scholarship in Ageing Research: University of Canterbury
Eligibility: Domestic master's and doctoral students
Closing Date: 31 Oct 2015
Langdon Scholarship in Art - UC
Eligibility: Fine Arts postgraduate students
Closing Date: 31 Oct 2015
Langdon Scholarship in Music - UC
Eligibility: Postgraduate Music students
Closing Date: 31 Oct 2015
Ngai Tahu Research Centre Doctoral Scholarship
Eligibility: PhD students whose study is facilitated by the Ngai Tahu Research Centre
Closing Date: 31 Oct 2015
Ngai Tahu Research Centre Postgraduate Scholarship
Eligibility: Postgraduate diploma, honours and master's students whose study is facilitated by
Ngai Tahu Research Centre
Closing Date: 31 Oct 2015
http://www.computerworld.co.nz/article/581361/boost-kiwi-students-reannz-launches-new-itscholarship-initiatives/
9. Postgraduate Coordinators and other contacts
The following is a list of the Faculty Deans, College Academic Managers, College PG
Committee Representative and the Postgraduate Coordinators in each department/school. PG
students should feel comfortable to approach these people with any questions or comments
regarding thesis work.
FACULTY DEANS AND ACADEMIC MANAGERS
Faculty of Engineering and Forestry: Professor Conan Fee (Dean); Lisa Carter (Academic
Manager)
Faculty of Arts: Dr Jonathan Le Cocq (Dean); Associate Professor Lyndon Fraser (Associate
Dean – Postgraduate); Liz Bond (Academic Manager); Azeen Tashakkor (Student Advisor)
Faculty of Science: Associate Professor Catherine Moran (Dean); Tracey Robinson (Senior
Academic Advisor)
Faculty of Education: Dr Julie Mackey (Dean); Marion Macneil (Academic Manager)
Faculty of Commerce: Dr Ross James (Dean); Annette Wanty (PA to the Dean)
Faculty of Law: Associate Professor John Hopkins (Associate Dean); Heather Couch
(School Administrator)
COLLEGE PG COMMITTEE REPRESENTATIVES
College of Engineering: Associate Professor Philippa Martin (Electrical and Computer
Engineering)
College of Arts: Associate Professor Lyndon Fraser (Sociology)
College of Science: Dr Sarah Masters (Chemistry)
College of Education: Professor Lindsey Conner (Educational Development and
Leadership)
College of Business & Law: Associate Professor Annette Mills (Accountancy and
Information Systems)
POSTGRADUATE COORDINATORS
ACIS: Associate Professor Annick Masselot
SCHOOL OF HUMANITIES AND CREATIVE ARTS: Associate Professor Peter Field
ART HISTORY & THEORY Dr Barbara Garrie
CINEMA: Dr Mary Wiles
DIGITAL HUMANITIES: Dr James Smithies
CLASSICS: Dr Victor Parker
ENGLISH: Dr Christina Stachurski
HISTORY: Professor Katie Pickles
PHILOSOPHY: Professor Jack Copeland
FINE ARTS: Associate Professor Aaron Kreisler
MUSIC: Associate Professor Glenda Keam
THEATRE AND FILM STUDIES: Associate Professor Peter Falkenberg
LSAP:
HUMAN SERVICES: Associate Professor Kate van Heugten
LANGUAGES AND CULTURES: Professor Henrietta Mondry
LINGUISTICS: Professor Jen Hay
MEDIA & COMMUNICATION and JOURNALISM: Dr Babak Bahador
EUROPEAN STUDIES: Professor Martin Holland
POLITICAL SCIENCE: Dr Scott Walker
SOCIAL WORK: Dr Jane Maidment
SOCIOLOGY and ANTHROPOLGY: Dr Anne Scott
BIOCHEMISTRY: Professor Ian Shaw
BIOLOGICAL SCIENCES: Dr Ashley Garrill
ENVIRONMENTAL SCIENCE: Dr Sally Gaw
CHEMICAL ENGINEERING: Dr Aaron Marshall
CHEMISTRY: Dr Sarah Masters
CHILD & FAMILY PSYCHOLOGY: Dr Karyn France
CIVIL ENGINEERING: Dr Ricardo Bello-Mendoza
COMMUNICATION DISORDERS: Dr Rebecca Kelly-Campbell (Audiology); Dr
Maggie-Lee Huckabee (Speech and Language Pathology)
COMPUTER SCIENCE: Professor Andy Cockburn
COUNSELLING: Dr Judi Miller
ECONOMICS & FINANCE: Associate Professor Alfred Guender (Economics); Professor
Glenn Boyle (Finance)
EDUCATIONAL STUDIES AND LEADERSHIP: Professor Lindsey Conner (Doctoral);
Trish McMenamin (MEd)
ELECTRICAL AND COMPUTER ENGINEERING: Associate Professor Phillipa Martin
(PhD); Dr Chris Hann (ME)
FORESTRY: Professor David Norton and Jeanette Allen
GATEWAY ANTARCTICA: Professor Bryan Storey
GEOGRAPHY: Dr Deidre Hart (PhD); Dr Femke Reitsma (Masters)
GEOLOGY: Dr Ben Kennedy (PhD); Dr Stefan Winkler (MSc)
HEALTH SCIENCES: Dr Arindam Basu (Masters); Professor Ann Richardson (PhD)
HIT Lab: Dr Christoph Bartneck
LAW: Professor Karen Scott
MANAGEMENT: Dr Sarah Wright
MAORI: Associate Professor Jeanette King
MATHS & STATS: Dr Miguel Moyers-Gonzalez
MECHANICAL ENGINEERING: Dr Sid Becker and Associate Professor Mark Jermy
PACIFIC STUDIES: Associate Professor Lyndon Fraser
PHYSICS & ASTRONOMY: Associate Professor Jenni Adams
PSYCHOLOGY: Associate Professor Roeline Kuijer
SPORT AND PHYSICAL EDUCATION: Associate Professor Jeanne Kentel (doctoral);
Trish McMenamin (MEd)
TEACHER EDUCATION: Dr Brigid McNeill (Doctoral); Trish McMenamin (MEd)
10. Useful contacts
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Postgraduate Enrolment and Fees: (thesis-enrolment@canterbury.ac.nz)
Scholarship issues: Scholarships Office (scholarships@canterbury.ac.nz)
Student support and advice: Student Advisors, Room 214 James Hight Library (9:00-4:30).
After hours 0800 823 637
 Postgraduate Students Association (PGSA): info@canterburypgsa.org.nz or
www.canterburypgsa.org.nz
 Careers, Internships & Employment - careers@canterbury.ac.nz
 Support for Maori Postgraduate Students – see
http://www.canterbury.ac.nz/maoristudents/support/postgraduate.shtml
 Support for Pacific students – see http://www.canterbury.ac.nz/pacificstudents/
 UCSA Welfare and Advocacy: advocacy@ucsa.canterbury.ac.nz or call 03 364 2652 x
3910 to make an appointment:
 Catherine Staite (Student Advocate) – Catherine.staite@ucsa.org.nz 03 3643910
 Ee-Li Hong (Advocacy and Welfare Manager) – ee-li.hing@ucsa.org.nz 03
3643911
UCSA Help (Students can come in with any issues they may be facing that have the
potential to impact their studies)
Food Bank (Students can access the food bank once per term when struggling financially)
Hardship Grant (Unforeseen costs that may impact on their studies at UC)
Student Advocate (Supporting students to navigate the University administration system)
Emergency Dental Scheme (Students that are in acute pain and cannot afford to access
treatment)
UCSA Dental Clinic (Basic dental care – check-ups, x-rays, fillings, extractions)
Budgeting Advice (Teaching students to live on a low income and tools for their future)
Mickle Fund (An interest-free loan available for students with large accommodation costs
or postgraduate students struggling financially)
PhD Student Mentoring Scheme: Jane Hall (jane.hall@canterbury.ac.nz)
Lucy Johnston, PhD
Dean of Postgraduate Research / Professor of Psychology
Vice-Chancellor's Office |Te Whare Wananga o Waitaha; University of Canterbury
Private Bag 4800, Christchurch 8140, New Zealand
+ 64 (0)3 364-2987 ext 7285
lucy.johnston@canterbury.ac.nz