Performance Evaluation Frequently Asked Questions - 2015

Why do we do annual performance evaluations?
It is the policy of the State of North Carolina that each agency shall have an operative performance
management system.

How long should someone be an employee to require a performance evaluation?
Any SPA employee, who has successfully completed a probationary period as of November 30, 2014, is
required to receive an annual performance evaluation.

Do I need to complete an evaluation of my part time staff?
Yes, all employees considered as SPA (Subject to the State Personnel Act) must be reviewed through this
process.

Do I need to complete an evaluation on temporary or student employees?
No

How do I start the evaluation process?
Start by going back to the Work Plan developed for the employee. All new hires and internal transfers
should have a Work Plan completed within the first thirty (30) days of employment or transfer. Use the
documentation collected throughout the performance cycle to evaluate the employee with respect to
the position's established SMART goals / performance expectations. Then, select the appropriate Annual
Performance Appraisal document to complete your evaluation form. Competencies and Expectations
from the Work Plan can be copied and pasted into the Annual Performance Appraisal document.
Documents can be found on the HR website under “Performance Management" -http://www.uncfsu.edu/hr/performance-management.

What if the employee refuses to sign?
The employee's signature does not indicate agreement but acknowledgement that he or she received an
evaluation.

When is the completed evaluation due in Human Resources?
The Evaluation must be in the final status of "Evaluation Complete" with all appropriate signatures
(employee, supervisor, AND reviewer) to Human Resources no later than Friday, May 15, 2015.

What if I only supervised this employee for part of the year?
The current manager is responsible for completing the performance review of any employee who
transferred into their current position prior to December 1, 2014. Former supervisors of employees
who transferred after December 1, 2014 will be contacted by the current supervisor to complete an
evaluation.

Is the reviewer signature required?
Yes.

What if the employee will be on FMLA/vacation/military leave or otherwise not available to sign until
after April 30?
Please contact Employee Relations at 910-672-1455.

When is a performance improvement plan required?
A performance improvement plan is required for any employee who receives a rating of ‘BG’ or ‘U’ in
any single area. In addition, the performance improvement plan is required for any overall rating of ‘BG’
or ‘U’.

Should I save a copy of the appraisal?
Yes, save a copy for your records and provide the employee with a signed copy.

My employee is still completing his/her Probationary period. Must I complete a Performance
Evaluation for him/her? Employees hired between May 1 and September 30 should receive an
initial interim Review in November, which places them in the appraisal cycle for subsequent
reviews. Employees hired between October 1 and April 30 should receive an initial Interim
Review in May which places them in the appraisal cycle for subsequent review.