Integrated Financial Management
System (FMS)
Rollout to Subs
(Publishing)
Project Steercom Meeting
November 14, 2007
Presentation Outline
Project Scope & Approach
 Project Methodology
 Project Implementation Timeline
 Project Status
 Issues and Concerns
 Conversion Assumptions
 Project Team’s Pending Decision Points
 Next Steps

Project Scope – Modules
Subsidiary
ABS-CBN
Publishing
SAP Modules to be Implemented
Order Mgmt To Collection (Circulation, Subscription,
Ads Booking, Prepress Job Order, Billing &
Collection), Journal Entry & Reporting (GL), Margin
Analysis (Mgmt Reporting), Requisition-to-Payment
(Purchasing & AP), Fixed Asset Mgmt, Treasury Mgmt
Legend: Pure SAP
Project Scope – Modules
Publishing / Films
Allocation System
CPI
ABS-CBN Japan
Logistics
(OTC/RTP)
SD/MM
Financials
(BMA/JER/AMT)
FI/CO/AM
LN Forms
LN
Databases
Planning &
Consolidation
Payroll
ABS-CBN Australia Pty. Ltd.
ABS-CBN Europe - Milan
ABS-CBN Europe - London
ABS-CBN Middle East SDD
ABS-CBN Middle East LLC
ABS-CBN Middle East FZ LLC
ABS-CBN Telecoms
ABS-CBN North America
TV Food Chefs, Inc
ABS-CBN News Channel
Studio 23
AMCARA Broadcasting Network
ABS-CBN Broadcasting Corp.
Project Approach

Use parent company’s template for common processes







Requisition to Payment
Journal Entry and Reporting
Budgeting
Asset Management
Treasury/ Bank
SAP Workflow
Capture unique processes and determine integration and
implementation requirements with SAP



Order to Cash (allocation process.)
Inventory Management (inclusion of distribution
requirements e.g. zoning, etc.)
Margin Analysis (per issue reporting)
Project Methodology
Project
Preparation
Blueprinting
Realization
Final
Preparation
Go Live
Project Implem Timeline
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Go-live
Nov
Dec
Jan
Feb
ABS-CBN Publishing
Project Preparation
Blueprinting
Realization
Project Preparation
Final Preparation
Go-live Support
Blueprinting
Realization
- Planned
- Actual
Project Status
Tasks
Period
Remarks
Blueprinting
Process
System
Formal Sign-off
Completed (except 7 forms)
Completed
Completed (except portion
on organization)
Realization (QAS)
Design, Construct, Unit Test
8/2 – 11/20
On-going: 90%
External System Interface
8/6 – 11/20
On-going: 70%
Authorization and Security
9/10 – 11/23
QA config completed on 11/6;
Ongoing volume assessment &
org design
Workflow Configuration and
Testing
9/10 – 12/03
CA & MR Completed; Ongoing
PR/PO
Project Status
Tasks
Period
Remarks
10/3 – 11/20
Ongoing but delayed
Realization (QAS)
System Testing (Prototyping)
Integration Testing (Prototyping)
Systems Overview Training for
Process Owners
Mock Data Conversion
11/20 – 11/26
11/15
12/03 – 12/07
Delayed; due to
delay in design &
rework during
testing
Project Status
Tasks
Period
Remarks
Final Preparation
UAT / Process
and Systems
Training for EndUsers
11/27 – 12/14
Data Conversion
(Cut Over and
Go Live) to Prod
Master Data – 12/17 – 12/21, 2007
Balances (Jan - Nov 07) – 12/17 – 12/21
AR/AP SL (as of 11/30) – 12/17 – 12/21
Trans-List (Dec 2007) – Jan Wk 2
Migration to Prod
12/17 – 31
Stress Test
12/17 – 31
Go Live Support
01/03 – 31 / 08
For confirmation
based on volume
assessment
Issues and Concerns

Delay in Systems / Integration Testing

Certain scenarios were revisited and changed as a result
of the blueprint review





More detailed scenario documentation
Interface requirements were also affected
OTC forms design not yet finalized
Delay in the submission of Master Data (process owners
requested for an extension in the deadline for 90% data:
end of Oct. instead of Oct. 15, 2007)
Data for Conversion

Make sure that all master data are 100% complete and
cleansed by Nov. 30, 2007 (moved from Nov. 12, 2007
as a result of the request from users)
Conversion Assumptions

Profit and Loss Accounts


Balance Sheet Accounts


Receipts and payments will be completed in the legacy system
(encoding to SAP)
Open Sales Orders


Use of Translist conversion template to facilitate loading in SAP
Open PO conversion


Conversion of Subsidiary Ledgers with open balances only
Current Transactions on Soft Live


Conversion of prior year for historical data will be at Cost
object level (PC/CC/IO)
Re-create all in SAP
Subsidiary Process Owners shall be responsible for the
accuracy of their conversion balances
Project Team’s Pending Decision Points

Shared service for operating supplies
procurement and warehouse/asset
management

Common stocks for sign-off by parent’s
process owners
ITS – ongoing BPR to determine fit
 CM concerns related to Shared Services

Next Steps
TASKS
RESPONSIBLE

Competency Tests for

Process Team
Finance/Acctg personnel

Volume Assessment and

Process Team
Organization Design

Complete realization phase  Construction
& Process
Team

Final Preparation phase

Project Team
TARGET DATE

11/19/07

11/23/07

12/07/07

12/31/07
End of Presentation