Blueprint Training
Presentation:
Material Use
October 10, 2006
Project Goals
Implement SAP Plant Maintenance system
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Provide integration with Finance, HR, and Materials
Allow enhanced scheduling and planning for work assignments
Provide work scheduling as well as management reporting tools
Accommodate the use of mobile technology to reduce paperwork
Accommodate the use of GIS with SAP
 Improve automated updates to customers about the status of work
 Implement a Preventive Maintenance system for buildings, areas, and
equipment
 Utilize standard SAP functionality to collect utility usage and cost
information for recharge calculations
The Maintenance Process
Identify the Work
Plan the Work
Do the Work
Preventive Maintenance
History/Analysis
Record What was Done
The Maintenance Process
Identify the Work
Web Request
Phone Call
Plan the Work
Priority / Dates
Labor Required
Do the Work
Parts Issued
Purchase Reqs
Parts
Preventive Maintenance
Procedures
History/Analysis
Technical History
Schedules
Record What was Done
Hours Worked
Breakdowns
Comments
Costs
Codes
The Maintenance Process
Identify the Work
SAP Notification
Plan the Work
SAP Work Order
Do the Work
SAP Goods Issue
SAP Purchase
Order
Preventive Maintenance
SAP Task List
History/Analysis
UK Business
Warehouse
SAP Maintenance
Plan
Record What was Done
SAP Order
Confirmation
How are Materials Used in SAP Plant Maintenance?
Planned
 Stock Materials may be planned on work orders. Planning a stock
material results in a “Reservation” being created in the storeroom. The
Storeroom can then pick, stage, and deliver the materials as required.
 Non-stock materials and services may be planned on work orders.
This results in a “Purchase Requisition” being created. This
requisition is then processed by procurement and the materials are
delivered to the University.
 “Text Items” – These a instructions or comments about the materials
required for a work order. This may be a note to bring a ladder or
supplies (like electrical tape).
Unplanned
 Stock Materials may be issued directly to a work order. Storeroom
personnel will issue the material and charge it to the work order
number. The name of the person receiving the material is also
recorded.
How are Materials “Found” to Plan on a Work Order?
By Description
 There are many ways to search for materials. The description is used
quite often for maintenance orders. “Wildcards” may be used.
Examples include: *bearing* - which will find all materials with
“bearing” in the description or *filter*16* which will find all materials
with “filter” and “16” (like Filter, Air, 16x20x1) .
By Bill of Material
 “Bills of Material” (parts lists) may be created for any Building, Floor,
Room, or Equipment. These list the parts frequently used to maintain
that item. Parts may be directly selected from the BOM.
By Task List
 Task Lists are maintenance procedures which include parts and labor.
These may be created for any Building, Floor, Room, or Equipment.
Including a Task List on an order will also include any materials on that
Task List.
Planning Materials on an Order
Planning Materials on an Order
This is the order
created in the last
session.
Planning Materials on an Order
This example will search by
description.
Planning Materials on an Order
This will search for all
materials with “light”
in the description.
Planning Materials on an Order
A list of
matches is
displayed.
Click on the
desired part.
Planning Materials on an Order
Note the
required
quantity.
Planning Materials on an Order
Planning Materials on an Order
To select a material
from the BOM, the
“List” button is
used.
Planning Materials on an Order
The BOM lists the materials and
recommended quantities. Select as
many items as are required and click the
“check mark”.
Planning Materials on an Order
Planning Materials on an Order
Note that
another line
was added for
2 light bulbs
and a third line
with a note.
Planning Materials on an Order
To use a Task List, click
“Change Work Order”. (Note: A
Task List could also be used
when creating the order.)
Planning Materials on an Order
Planning Materials on an Order
Follow this menu path
to select a Task List to
include.
Planning Materials on an Order
The system will prompt whether you wish to delete the
planning you have done. If you answer “Yes” the Task List will
replace what you have entered; otherwise the Task List will be
in addition to what you have entered.
Planning Materials on an Order
For More Information:
Ben Crutcher: ben@email.uky.edu
IRIS Webpage: www.uky.edu/IRIS/