Good Neighbors Tanzania Saemaul Zero Hunger Communities Project Administration Manager Terms of Reference Good Neighbors International (GNI) is an international humanitarian and development organization with Headquarters based in Seoul, the Republic of Korea. It is in General Consultative Status with the United Nations Economics and Social Council (UNECOSOC). The Mission/Vision of GNI works to transform the world to a peaceful and secure world, where no one suffers from starvation; where no one falls victim to preventable diseases; where everyone is comforted and respected with no alienation for any reason. Good Neighbors Tanzania(GNTZ) was established in 2005 and has offices in Dar es Salaam (Eastern Chapter), Mwanza (Western Chapter) and Dodoma (Saemaul Chapter). Vacancy Position: Administration Manager Good Neighbors Tanzania is looking for expressions of interest for the post of Administration Manager for the Saemaul Zero Hunger Communities project in Dodoma, Tanzania. Objective To provide leadership in the execution of Administrative operations, including financial, procurement, human resources and logistical services for the Saemaul Zero Hunger Communities project in Dodoma, and ensure effective and transparent utilization of financial resources and integrity of administration and operation services. To ensure transparent administration of the project’s finance and procurement operations including accounting, administration of project expenses and operational costs, payroll administration, management of petty cash, and bank related operations. To supervise the Administrative Assistant, Human Resource Assistant and other staff members in the Administration unit (drivers, security guards and cleaning companies) in their daily work responsibilities. Project Background The Saemaul Zero Hunger Communities project is a World Food Programme pilot project implemented by Good Neighbors International and Chamwino District Council, and funded by the Government of the Republic of Korea. The project will start implementation in Chamwino District (Fufu, Suli and Chiboli villages), Dodoma region, Tanzania by early 2014. Supervision The Administration Manager will be supervised by the Good Neighbors Tanzania Country Director in Dar es Salaam and Managing Directors in Dodoma and Mwanza, and work in close collaboration with the operations, administration and project teams in Good Neighbors Tanzania Eastern and Western Chapters. Direct work performance evaluation will be by the GNTZ Managing Director in Dodoma Office. This is a full time position based in Dodoma, Tanzania for Nationals of the Republic of Tanzania. Duties and Responsibilities Finance 1) Develop and establish practical and effective financial systems and procedures which is appropriate, transparent and accountable. The financial procedures should be compatible with and support wider Good Neighbors International financial accounting systems. 2) Manage and oversee all financial administration in the office, including budget control, payment of utilities and office operational costs,administration of staff payroll, and financial operations necessary for project implementation. 3) Responsible as focal person for bank and account management, and other routine bank operational matters, including timely and accurate preparation of bank reconciliations and timely preparation of monthly cashflow forecast for the project and administration. 4) Weekly reporting of finance updates to the Managing Director and GNI Headquarters. 5) Provide training toGood Neighbors staff on financial procedures and transparent management of financial transactions. Ensure transfer of know-how and skills to staff in the administration department, to ensure smooth handover when Finance Officer is on leave or absent. Procurement, Human Resources & Other Duties 1) Responsible for the procurement, management and control, and distribution of office stationery (including printer cartridges, printing paper, etc), office supplies (toiletries, drinking water, equipment, furniture), administration of recurring expenditures – broadband services, security services, utilities, and for ensuring documentation (budget requests, proforma invoices, procurement and service contracts, receipts and funds utilization reports) and inventory lists are updated and accurate. 2) Responsible for ensuring all office operations and administration related with human resources, including supervision and management of Human Resource Assistant, is carried out smoothly and transparently, with the necessary documentation and administrative resources in place and available for use by Management. 3) In the absence of the Administrative Assistant, Human Resource Assistant or other administrative staff, the Administration Manager should be able to carry out required duties to ensure smooth operations in the Saemaul office in Dodoma, Tanzania. Competencies & Qualifications 1. Bachelors Degree in Finance or Accounting 2. Minimum 5 years work experience in the field of finance and accounting. 3. Fluent spoken and written English 4. Excellent skills in use of Microsoft Excel and MS Word 5. Ability to work in an international and multi-national environment 6. Religious and cultural tolerance 7. Interest in community and rural development 8. Commitment to abide by Good Neighbors Tanzania Staff Terms and Regulations Duration The Employment Contract will be for a period of 12 months, with possibility of contract extension. The first 3 months will be a probation period, and the Employer will have the right to terminate the contract within this probation period if the candidate is deemed unsuitable for the position. Contract extension will depend on the candidate’s satisfactory performance as Administration Manager and his/her appropriate code of conduct in the office. This is a full time position based in Dodoma town, Tanzania, with frequent visits to the project site (Fufu, Suli and Chiboli villages in Chamwino District). Mode of Application Interested and qualified Tanzanians are invited to send their applications enclosing cover letter, curriculum vitae, certificate copies of relevant education and professional qualifications together with names of three referees and their contact details to [email protected] by 01, January, 2014.