PAYROLL OUTSOURCING
SERVICES
BDO Northern Ireland
2015
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CONTENTS
Our Expert Approach
3-4
Payroll Management Process
5-6
Our Team
7-8
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OUR EXPERT APPROACH
We are committed to providing the very best outsourcing service to our
clients, so to achieve this, we only use the best resources we can find.
Our approach is one of collaboration and open communication, working
with our clients to develop an in depth understanding of their business
and the issues that they face. In an increasingly complex tax
environment our proactive approach helps keep clients informed on the
relevant issues.
Keeping you up to date
We will keep you up to date with legislative changes and best practice
by giving you access to our wide range of useful guides and our annual
P11D guide. The recent introduction of Real Time Information
Reporting in the UK has meant fundamental changes to the PAYE
reporting system and we have worked closely with our existing clients
to keep them informed of all the necessary changes and ensure their
reporting obligations are being fulfilled.
The Belfast outsourcing team currently has over 80 payroll clients,
ranging from small employers with under 10 employees to larger
businesses with up to 300 employees. We offer a completely bespoke
payroll service and ensure that all client requests and queries are dealt
with in a timely, efficient and completely confidential manner.
Partner led
We think you will find a unique difference in our approach to service,
due to the substantial input you will receive from our senior people.
Greater partner and director time means that you get will benefit from
experienced and quick decision making.
Helen Allen will be your main contact in relation to the monthly payroll
service. She will ensure that all deadlines are met with minimum
disruption to your business, working within a time frame that suits you.
Helen and her team offer a combination of highly experienced,
professionally qualified tax professionals and payroll operators,
ensuring you receive the quality, accuracy and confidentiality that you
would expect.
Dynamics of our team
Accessible, responsive, consultative – we believe that you will find
the level of interaction and rapport between the specialists working
with you refreshing.
For the year end payroll compliance reporting, we will work closely with
you to ensure that your employees receive their year end tax
documentation as early as possible.
Our clients like working with us
Clients benefit from our innovative thinking, constructive challenge
and proactive understanding of the issues they face.
The team will be happy to help you with any employment tax related
issues or opportunities that may arise outside of the normal compliance
cycle, and will always raise any areas that they think may be of interest
to you. We offer a wide range of employment related services including
P11D & PSA preparation, detailed guidance in relation to expenses and
benefits, secondment issues, assistance with HMRC Enquiries, termination
payments and reward planning.
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Client service charter
We wanted to make it easy for you to compare our performance to our
promises, so we have set out five clear commitments below.
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2
3
4
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The team you meet will be the team you
get.
No-one will be learning on your time.
We are an ideas organisation. We will
make a contribution every time we meet.
If we are starting a project or expect to incur
any costs not previously agreed, we will
always have that discussion upfront.
We will fully manage the transition process
from start to finish.
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PAYROLL MANAGEMENT PROCESS
We will provide you with a fully managed payroll service – simply give
Helen and her team the data each month and they will do the rest.
Our payroll service includes:

The creation and maintenance of payroll records for each
employee

Liaising with your office to collect the base payroll data from
which to process the payroll and expenses payments

Calculation of Income Tax and National Insurance deductions.

Processing of fixed, variable and temporary amendments such as
overtime, allowances, bonus payments, expenses, loans, advances
etc

Calculation of statutory payments and student loan payments.

Processing attachment of earnings orders

Dealing with any online secure messages sent to us by HMRC in
respect of your payroll

The submission of National Insurance Number ( NINO) verification
requests as appropriate to verify or obtain a NINO for a new
employee

Provision of forms P45 to leavers & processing of starters

Processing employee share options
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
The provision of monthly sage payroll & BACS reports to facilitate
payments to your employees and HMRC.

Submission of all required reports under Real Time Information to
include in year Full Payment Submission Reports ( FPS) and
Employer Payment Summaries ( EPS)

The provision of Employee Payslips ( secure /e-payslips if
requested)

The option of direct payments to your employees and related third
parties such as HMRC and pension providers

The option of bespoke journals to assist with your internal
financial reporting requirements

Year end compliance including the provision of forms P60,
electronic submission of the final Full Payment Submission and
Earlier Year Update ( EYU) if applicable
PAYROLL PROCESS
Collect &
Process Data
Distribution
of Payslips
Provision of
Draft reports
Seamless
Service
HMRC
submissions
and final
reports to
client
Approval
Process with
Client
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OUR TEAM
PETER BURNSIDE
TAX PARTNER
Tel no: 02890 439009
Mob: 07802 520 455
Email:
peter.burnside@bdo.co.uk
HELEN ALLEN
TAX DIRECTOR
Tel no: 02890 439009
Mob:
07891 240 135
Email:
Helen is a qualified Chartered Certified Accountant and member of the Chartered
Institute of Taxation. Helen has significant experience in HMRC tax investigations
including complex PAYE and subcontractor scheme negotiations.
Helen is a member of BDO's National Employment Taxation Group and her areas of
expertise include tax and social security planning for internationally mobile
employees, cross border taxation issues and termination payments.
Helen.allen@bdo.co.uk
LEANNE O’HARA
PAYROLL MANAGER
Tel no: 02890 439009
Email:
Peter is a qualified Chartered Accountant and member of the Chartered Institute of
Taxation, dealing primarily with corporate, capital and international tax issues. His
experience of international tax assignments and extensive connections with BDO offices
around the world have assisted in constructing numerous international trading and
investment platforms. Peter is responsible for the day-to-day running of the
employment solutions department, providing growing companies with access to share
option schemes and advanced remuneration planning techniques
Leanne.o’hara@bdo.co.uk
Leanne is the Payroll Manager within BDO Northern Ireland and is responsible for
managing the payroll services for 80+ companies, with employee numbers ranging from
1-300. Leanne also deals with other PAYE matters including PAYE Dispensations, PAYE
Settlement Agreements, Employer Compliance Inspections and completion of P11D
forms. Leanne has 13 years payroll experience working with a wide variety of clients.
She gained her Advance Professional Diploma in payroll management in 2007 and is a
management member of the Payroll Alliance and also a member of the Institute of
Accounting Technicians in Ireland.
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JENNIFER GILL
ASSISTANT MANAGER
Jennifer is a member of the Chartered Institute of Taxation and has over 4 years’
payroll processing experience. Jennifer has considerable experience within all areas
of employment taxation including remuneration planning and dealing with benefits
and expenses issues.
Tel no: 02890 439009
Email:
Jennifer.gill@bdo.co.uk
HELEN MCFERRAN
TAX/PAYROLL ASSISTANT MANAGER
Helen joined the payroll team in July 2012. She is a member of the Association of
Taxation Technicians and has over 7 years’ payroll processing experience. Helen also
has considerable experience in employment taxation issues including benefits and
expenses analysis.
Tel no: 02890 439009
Email:
Helen.mcferran@bdo.co.uk
KIERA SCOTT
PAYROLL ASSISTANT
Kiera joined the payroll team in May 2011 and has over 4 years’ payroll processing
experience. Kiera is currently studying for her Certificate of Payroll Practice ( BTEC
Level 4)
Tel no: 02890 439009
Email:
kiera.scott@bdo.co.uk
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This publication has been carefully prepared, but it has been written in general terms and should be seen as broad guidance o nly. The publication cannot be relied upon to cover specific situations and you should not
act, or refrain from acting, upon the information contained therein without obtaining specific professional advice. Please contact BDO Northern Ireland to discuss t hese matters in the context of your particular
circumstances. BDO Northern Ireland, its partners, employees and agents do not acce pt or assume any liability or duty of care for any loss arising from any action taken or not taken by anyone in reliance on t he
information in this publication or for any decision based on it.
BDO Northern Ireland, a partnership formed in and under the laws of Northern Ireland, is licensed to operate within the international BDO network of independent member firms. A list of p artners' names is open to
inspection at our registered office, Lindsay House, 10 Callender Street, Belfast, BT1 5BN.
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BDO is the brand name of the BDO network and for each of the BDO Member Firms.
Copyright© 2014 BDO Northern Ireland. All rights reserved.
www.bdoni.com
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