Expense Assignment System,
Version IV (EAS IV)
Release Package 6.00.03.0
Repository
Functional Users Guide (rFUG)
v1.0
DHSS CODE MAINTENANCE
Contract No.: GS-35F-4649G
Deliverable #58
Delivery Order N.: HT0011-12-F-0002
October 21, 2013
Planned Systems International, Inc.
10632 Little Patuxent Parkway, Suite 200
Columbia, MD 21044-6250
410.964.8000
Defense Health Services Systems (DHSS)
FOR OFFICIAL USE ONLY
Document1
Revision History
VERSION
DATE
AUTHOR/EDITOR
.01
Oct. 18, 2013
Gopinath Mani
COMMENT
Initial draft; moved data from
PSI_CMx_D58_EAS_6.0.2.0_rFUG_v1.0
(DMS 25599).
Updated the following:

Changed release
number

Added Table 5:
Scheduling Queries and
renumbered remaining
tables
.02
Oct. 17, 2013
S. Dominique Perch
Reviewed initial draft
1.0
Oct. 21, 2013
Gopinath Mani
Submitted initial draft
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Table of Contents
1 Overview ............................................................................................................. 1
1.1 The EAS IV Repository................................................................................ 1
1.1.1 Introduction ................................................................................................................. 1
1.1.2 Description .................................................................................................................. 1
1.2 The EAS IV Repository Environment ......................................................... 2
1.2.1 Introduction ................................................................................................................. 2
1.2.2 Description .................................................................................................................. 2
1.3 The EAS IV Repository Database Load ..................................................... 3
1.3.1 Introduction ................................................................................................................. 3
1.3.2 Description .................................................................................................................. 3
2 The EAS IV Repository Universe ....................................................................... 4
2.1 What is BusinessObjects XI? ..................................................................... 4
2.1.1 Introduction ................................................................................................................. 4
2.1.2 Definition ..................................................................................................................... 4
2.1.3 Description .................................................................................................................. 4
2.1.4 Reporting Tool ............................................................................................................ 4
2.2 The EAS IV Repository Universe ............................................................... 5
2.2.1 Introduction ................................................................................................................. 5
2.2.2 Definition ..................................................................................................................... 5
2.2.3 Universe Hierarchy ..................................................................................................... 5
2.2.4 EAS IV Repository Universe Classes and Objects ................................................. 6
3 Logon and Logoff Procedures ........................................................................ 21
3.1 Logging on to BusinessObjects XI .......................................................... 21
3.1.1 Introduction ............................................................................................................... 21
3.1.2 Procedure .................................................................................................................. 21
3.2 Logging off of BusinessObjects XI .......................................................... 25
3.2.1 Introduction ............................................................................................................... 25
3.2.2 Procedure .................................................................................................................. 25
4 The Infoview Portal........................................................................................... 26
4.1 Navigating the InfoView Portal ................................................................. 26
4.1.1 Introduction ............................................................................................................... 26
4.1.2 Description ................................................................................................................ 26
4.2 Managing Documents ............................................................................... 27
4.2.1 Introduction ............................................................................................................... 27
4.2.2 Procedure .................................................................................................................. 27
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4.3 Working with Reports ............................................................................... 28
4.3.1 Introduction ............................................................................................................... 28
4.3.2 Managing Reports Procedure ................................................................................. 28
4.3.3 Scheduling Queries Procedure ............................................................................... 29
4.4 Setting InfoView Preferences ................................................................... 32
4.4.1 Introduction ............................................................................................................... 32
4.4.2 Procedure .................................................................................................................. 32
5 Business Objects Security .............................................................................. 33
5.1 BusinessObjects Roles and Access Rights ............................................ 33
5.1.1 Introduction ............................................................................................................... 33
5.1.2 Procedure .................................................................................................................. 33
5.2 Application Based Report Structure ........................................................ 35
5.2.1 Introduction ............................................................................................................... 35
5.2.2 Procedure .................................................................................................................. 35
6 Migrating DeskI R2 TO DeskI XI 3.1 ................................................................ 38
6.1 Understanding BOXI 3.1 Desktop Intelligence ........................................ 38
6.1.1 Introduction ............................................................................................................... 38
6.1.2 Procedure .................................................................................................................. 38
6.2 Preparing BOXI R2 Desktop Intelligence Reports for Migration ........... 39
6.2.1 Introduction ............................................................................................................... 39
6.2.2 Procedure .................................................................................................................. 39
6.3 Exporting BOXI 3.1 Desktop Intelligence Reports .................................. 40
6.3.1 Introduction ............................................................................................................... 40
6.3.2 Procedure .................................................................................................................. 40
7 BCS Support ..................................................................................................... 45
7.1 MHS Help Desk .......................................................................................... 45
7.2 BOXI Documentation................................................................................. 45
Appendix A. Abbreviations, Acronyms, and Terms ....................................... A-1
Appendix B. Object Data Dictionary ................................................................ B-1
01. Location ................................................................................................... B-1
02. Load Status .............................................................................................. B-1
03. Reporting Components of Parent MTF .................................................. B-3
04. Month........................................................................................................ B-3
05. Common Expense Elements .................................................................. B-3
06. Expense Detail ......................................................................................... B-5
07. Personnel Detail ...................................................................................... B-5
08. Common Expense Allocation Keys ....................................................... B-6
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09. Expense Allocated .................................................................................. B-7
10. Personnel Allocated ................................................................................ B-7
11. Account Subset Definition...................................................................... B-8
12. Service Unit Cost ..................................................................................... B-8
13. Patient Acuity .......................................................................................... B-9
14. DRG Cost FCC ....................................................................................... B-10
15. Data Sets ................................................................................................ B-10
16. Pure Data................................................................................................ B-11
Subclass: Expense Pure ............................................................................. B-11
Subclass: Personnel Pure .......................................................................... B-12
17. Ambulatory CPT Workload ................................................................... B-13
18. Ancillary CPT Workload ........................................................................ B-14
19. Respiratory/Pulmonary Workload ........................................................ B-15
20. FCC Expense Summary ........................................................................ B-15
21. FCC Summary........................................................................................ B-16
22. Facility Summary ................................................................................... B-18
23. Transmission Job .................................................................................. B-19
24. Reference Only ...................................................................................... B-19
25. Ambulatory Summary (No CPT) ........................................................... B-25
Appendix C. EAS IV Repository Quick Reference Guide ............................... C-1
List of Figures
Figure 1: EAS IV Repository Data Flow ................................................................................................... 3
Figure 2: Sample portion of EAS IV Repository Universe Hierarchy ................................................... 5
Figure 3: BCS Security Model by Group ................................................................................................ 34
List of Tables
Table 1: EAS IV Repository Universe Classes, Description, and Objects ........................................... 6
Table 2: Logon to BOXI With CAC ........................................................................................................... 21
Table 3: Logout Of BOXI With CAC ......................................................................................................... 25
Table 4: Managing Reports ...................................................................................................................... 28
Table 5: Scheduling Queries .................................................................................................................... 29
Table 6: Saving BOXI R2 Desktop Intelligence Reports ....................................................................... 39
Table 7: Converting and Exporting BOXI R2 Desktop Intelligence Reports ....................................... 40
Table 8: Abbreviations, Acronyms, and Terms.................................................................................... A-1
Table 9: EAS IV Repository Quick Reference Guide ........................................................................... C-1
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1 OVERVIEW
This section will cover the Expense Assignment System, Version IV (EAS IV) Repository, its
background, and how and why it functions.
This lesson will cover the EAS IV Repository, its environment, and its data load process.
This section includes the following topics:



1.1
EAS IV Repository
EAS IV Repository environment
EAS IV Repository data transfer and load process
The EAS IV Repository
1.1.1 Introduction
This topic will cover the EAS IV Repository.
1.1.2 Description
The EAS IV Repository provides the ability to query Medical Expense and Performance
Reporting System (MEPRS) data in detailed and aggregated form and to formulate the data into
a variety of reports.
MEPRS data, which originate from EAS IV at each Department of Defense (DoD) medical
treatment facility (MTF) and dental treatment facility (DTF), consist mainly of MTF and DTF
financial, workload, and personnel information.
EAS IV stores and transmits active data to the EAS IV Repository. Active data is defined as the
current fiscal year (FY) and the five (5) previous continuous FYs. Active data may be updated
by EAS IV site users and subsequently transmitted to the EAS IV Repository. The EAS IV
Repository stores active and historical data. Historical data is defined as data older than the
current FY and the five (5) previous continuous FYs. Historical data cannot be updated because
it is purged from EAS IV annually at the end of the fiscal year. Historical data is maintained in
the EAS IV Repository in increments of five fiscal year periods. All active data and historical
data are available to authorized users for querying in the EAS IV Repository.
Because data has been partition by fiscal year, EAS IV Repository users will be prompted to
select a Fiscal Year Group when running any query that contains data tied to a Fiscal Year. A
description of the Fiscal Year Group will be displayed to the user indicating the number of years
contained in each group.
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1.2
The EAS IV Repository Environment
1.2.1 Introduction
This topic will cover the EAS IV Repository Environment.
1.2.2 Description
The EAS IV Business Objects Repository resides on a Sun Solaris (OS) server managed by the
Defense Information Systems Agency (DISA) in San Antonio, TX. Utilizing an Oracle database,
the EAS IV Repository is accessed through user workstations using middleware connectivity
software. Transmission Control Protocol/Internet Protocol (TCP/IP) allows Business Objects, a
web-based query tool, to access all EAS IV Repository data.
The server with the Oracle database stores all MEPRS data, which are received from MTFs and
DTFs through an automated transfer and data load process. Instead of having an EAS IV
Repository server onsite, MTFs and DTFs connect to the server through TCP/IP.
BusinessObjects XI (BOXI) is commercial off-the-shelf (COTS) software that is designed
primarily with web-based technology to provide enterprise reporting and analysis services.
BOXI uses both web-based technology and desktop clients to retrieve data from the EAS IV
Repository server and display to users for analysis through the client software. A
BusinessObjects universe is used to build reports so users can retrieve data from the Repository.
A universe is a logical collection of data objects, grouped into classes, that provides a view of the
database. In EAS IV, there is only one repository called EAS4Repos.
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1.3
The EAS IV Repository Database Load
1.3.1 Introduction
This topic will cover the EAS IV Repository database load.
1.3.2 Description
The EAS IV Repository server receives data directly from the centralized EAS IV database,
maintained at the Defense Information Systems Agency (DISA) in San Antonio, TX. Individual
MTFs and DTFs initiate the monthly load to the EAS IV Repository through the EAS IV
Transmission function. At the scheduled transmission time, allocated data are sent to the EAS
IV Repository server. The server polls hourly to take in all received transmissions but then holds
the transmissions until a nightly automated database load. The database load collects all the data
and loads the data into the EAS IV Repository server.
The EAS IV Repository can house new, updated data every day depending on when site
personnel initiate the transmission of their monthly data. Due to the nature of MEPRS data, a
large volume of server storage space is required to hold the data from Transmission jobs and
EAS IV Repository query and report data. The following diagram in Figure 1 below displays
the flow of data in the EAS IV Repository.
EAS IV Army User
internet
EAS IV Air Force User
EAS IV
Application
Tier
EAS IV
Centralized
Database
EAS IV
Application
Tier
internet
TMA and
Service User’s
Business Objects XI
EAS IV NavyUser
EAS IV
Centralized
Repository
EI/DS
External
Server
Figure 1: EAS IV Repository Data Flow
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2 THE EAS IV REPOSITORY UNIVERSE
This unit will cover BusinessObjects XI and the EAS IV Repository universe. This section
includes the following topics:



2.1
BusinessObjects XI
EAS IV Repository universe
Classes and objects in the EAS IV Repository universe
What is BusinessObjects XI?
2.1.1 Introduction
This topic will cover BusinessObjects XI.
2.1.2 Definition
BusinessObjects XI is a web-based COTS software application, created to provide query and
reporting capability for a variety of information through internet connectivity.
2.1.3 Description
The BusinessObjects XI Common Services (BCS) environment provides query and reporting
capabilities for the EAS IV Repository, EAS IV Application, M2 Application, among others.
Additional applications will be added to the BCS over time.
The EAS IV Repository uses BusinessObjects XI to provide query and reporting capability for
MEPRS data. The Business Objects software is a tool that enables the end-user to search
through MEPRS data and format the data in a variety of meaningful ways that allow for data
integrity checks and decision support.
BusinessObjects XI is configured to house information hierarchically. All pieces of data are
referred to as objects. Objects are then grouped logically into classes, and the classes are
grouped into universes. Universes can be created by functional area or to support different
logical groupings of data. For the purposes of the EAS IV Repository, there is only 1 universe
named EAS4ARepos.
2.1.4 Reporting Tool
The BCS includes several tools for performing query and analysis of MEPRS data:

INFOVIEW—the Business Objects portal where WebI, DeskI, WebI Rich Client (RC),
and other documents are viewed and shared by authorized users

WEB INTELLIGENCE (WebI)—the web-based reporting application used via the
BCS InfoView portal; this client is completely web-based and requires no installation on
the user workstation (zero footprint)
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
WEB INTELLIGENCE Rich Client (WebI RC)—the client-based version of the WebI
reporting application; requires a client installation on the user workstation; installation is
initiated through InfoView directly

DESKTOP INTELLIGENCE (DeskI)—the full client-based reporting application used
in BOXI; this application requires a client installation on the user workstation
All reports will be displayed in the InfoView portal. Users may adjust their preferences to
display reports within the browser or within the client-based application.
NOTE: Users migrating to the BCS that require use of DeskI full-client must upgrade to the
software version used in the BCS (BOXI 3.1 SP5). Contact the MHS Help Desk for software
and installation instructions.
2.2
The EAS IV Repository Universe
2.2.1 Introduction
This topic will cover the EAS IV Repository universe.
2.2.2 Definition
In BusinessObjects, a universe is a total or partial representation of a relational database used for
a particular application or group of users. For the EAS IV Repository, the universe represents
access to the database with MEPRS data that come from EAS IV. The EAS IV Repository users
access the data through the universe in BusinessObjects XI.
The name of the EAS IV Repository universe is EAS4Repos.
2.2.3 Universe Hierarchy
The following diagram displays a portion of the EAS IV Repository universe hierarchy:
EAS IV Repository
(Universe)
Parent DMIS ID
(Object)
Location
(Class)
Load Status
(Class)
(Additional Class)
(Additional Class)
Fiscal Year
(Object)
DMIS ID
(Object)
(Additional Object)
(Additional Object)
(Additional Object)
Figure 2: Sample portion of EAS IV Repository Universe Hierarchy
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2.2.4 EAS IV Repository Universe Classes and Objects
The EAS IV Repository universe has 25 classes which contain a numeric prefix in the class name
for easy identification. The Reference Only class, Class 24, contains a number of sub-classes.
Many object names are repeated from class to class, and others are entirely individual.
Table 1 below lists the classes, the description of the classes, and the objects within each class.
Table 1: EAS IV Repository Universe Classes, Description, and Objects
CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
1 Location
Contains DMIS facility information
by Fiscal Year. The objects in
this class relate to EAS IV MTFs
and DTFs that transmit EAS IV
data files. These data are
updated through centrallymanaged table updates.
Parent DMIS ID
Parent DMIS ID Name
Fiscal Year
DMIS ID
DMIS ID Name
Installation Name
Facility Type Code
Facility City
Facility Zip1 Code
Facility Zip2 Code
Facility Country Code
Facility Location Code
US Flag Code
Service Code
Service Code Description
Health Service Region
UIC
RMC
RMC Description
HSO
HSO Description
MAJCOM
MAJCOM Description
02 Load Status
Contains 12 months of
information regarding the load
date, job ID and job status of EAS
IV Transmissions by DMIS ID and
Fiscal Year.
Fiscal Year
Parent DMIS ID
Status 01
Job ID 01
Load Date 01
Status 02
Job ID 02
Load Date 02
Status 03
Job ID 03
Load Date 03
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
Status 04
Job ID 04
Load Date 04
Status 05
Job ID 05
Load Date 05
Status 06
Job ID 06
Load Date 06
Status 07
Job ID 07
Load Date 07
Status 08
Job ID 08
Load Date 08
Status 09
Job ID 09
Load Date 09
Status 10
Job ID 10
Load Date 10
Status 11
Job ID 11
Load Date 11
Status 12
Job ID 12
Load Date 12
03 Reporting Components of
Parent MTF
Contains the reporting hierarchy
for the first - through third-level
FCCs.
Fiscal Year
1st Level Functional Cost Code
1st Level Functional Cost Code
Desc
2nd Level Functional Cost Code
2nd Level Functional Cost Code
Desc
3rd Level Functional Cost Code
3rd Level Functional Cost Code
Desc
Cost Pool Indicator
04 Month
Contains hierarchical fiscal and
calendar month objects.
Fiscal Quarter
Days In Month
Calendar Month
Fiscal Month
Month Abbreviation
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
Month Description
05 Common Expense Elements
Contains the DoD common
expense elements used in
financial and personnel
processing.
Fiscal Year
DoD SEEC
DoD SEEC Description
DoD SEEC Category
DoD SEEC Category Description
Schedule Type Code
Fixed Cost Percent (Hidden)
DoD PEC
DoD PEC Description
DoD BS/L
DoD BS/L Description
SOF
SOF Description
06 Expense Detail
Contains net month expense and
obligation accepted data. These
are adjusted expense and
obligation data.
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
Direct Expense
Direct Obligation
Purified Expense
Expense Contributed
Stepdown Expense From D
accounts
Stepdown Expense From E
accounts
Total Expense
07 Personnel Detail
Contains monthly personnel
accepted data. These are
adjusted personnel data.
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
PCC
PCC Description
Skill Type Code
Skill Type Code Description
Skill Type Suffix
Skill Type Suffix Description
Duty Indicator
Duty Indicator Description
Service Occupation Code
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
Service Occupation Code
Description
DoD Occupation Code
DoD Occupation Code
Description
Assigned FTE
Available FTE
Purified Available FTE
Total Available FTE
Nonavailable Leave FTE
Nonavailable Other FTE
Nonavailable Sick FTE
Available Salary Expense
Nonavailable Salary Expense
Personnel Direct Expense
08 Common Expense
Allocation Keys
Contains common expense
elements used in allocation of
financial and personnel data.
Fiscal Year
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
Expense Indicator
Expense Indicator Description
Skill Type Code
Skill Type Code Description
Providing DMIS ID
Providing Functional Cost Code
09 Expense Allocated
Contains net month expense
amounts received from Providing
FCCs to Requesting FCCs during
allocation.
Fiscal Month
Net Month Expense
10 Personnel Allocated
Contains the personnel data
elements by personnel category,
skill type, Service occupation, and
duty indicator after Allocation has
occurred.
Fiscal Year
Fiscal Month
PCC
PCC Description
Skill Type Code
Skill Type Code Description
Skill Type Suffix
Skill Type Suffix Description
Duty Indicator
Duty Indicator Description
Service Occupation Code
Service Occupation Code
Description
DoD Occupation Code
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
DoD Occupation Code
Description
Conditional Available FTE
Nonavailable Leave FTE
Nonavailable Other FTE
Nonavailable Sick FTE
11 Account Subset Definition
Contains the Account Subset
Definition (ASD) table by Fiscal
Year as received with each EAS
IV transmission.
Fiscal Year
Parent DMIS ID
4th Level Functional Cost Code
4th Level Functional Cost Code
Desc
DMIS ID
3rd Level Functional Cost Code
ASN
Data Set ID
12 Service Unit Cost
Contains a service unit cost for
fourth-level FCCs based on a
summary of all expenses divided
by the statistical amount used in
Allocation.
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
DoD SEEC
DoD SEEC Description
DoD SEEC Category
DoD SEEC Category Description
Service Unit Code
Service Unit Code Description
Skill Type Code
Skill Type Code Description
Statistical Amount
Direct Expense
Cost Pool
Stepdown Expense From D
accounts
Stepdown Expense From E
accounts
Service Unit Cost
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
13 Patient Acuity
Contains data related to the
severity of a patient’s condition
and to the level of nursing care
hours required for the patient.
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
Patient Acuity Category
Patient Numbers
Nursing Hours
14 DRG Cost FCC
Contains objects related to the
Diagnosis-Related Group (DRG)
elements, which is an inpatient
classification scheme that relates
demographic, diagnostic, and
therapeutic characteristics of
patients to length of stay (LOS)
and amount of resources
consumed. It is the basis to credit
inpatient workload and allocate
resources within the Department
of Defense (DoD) Military Health
System (MHS).
NOTE: Currently, this class is not
in use because DRG data are not
being processed EAS IV and
therefore, not transmitted to the
EAS IV Repository.
Fiscal Year
Fiscal Month
Parent DMIS ID
DMIS ID
3rd Level Functional Cost Code
DRG Code
Case Mix Index
FCC Average Length of Stay
FCC DRG RWP
FCC DRG Weight
FCC Total RWP
DRG Expense per Disposition
FCC Total DRG Expense
Inpatient Expense per Disposition
Prof Salaries Per Disposition
FCC Total Dispositions
15 Data Sets
Contains workload data related to
an MTF or DTF as provided by
the CHCS and manually adjusted
workload data in EAS IV. These
are adjusted workload data.
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
Providing DMIS ID
BCC
BCC Description
Data Set ID
Raw Statistical Amount
Weighted Statistical Amount
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
16 Pure Data – Subclass
Expense Pure
Contains expense and obligation
by financial keys as provided by
the various financial source
systems. These are nonadjusted, non-allocated data.
Cost Center
Data Source
DMIS ID
Fiscal Year
Fiscal Month
Functional Area
Funds Center
4th Level Functional Cost Code
Order Type
Obligation Fiscal Year
Parent DMIS ID
Pure Record ID
RC/CC
Schedule Type Code
Service Code
Service PEC
Service BS/L
SOF
SUEE Code
WBS Element
Expense YTD
Obligation YTD
16 Pure Data – Subclass
Personnel Pure
Contains salary expense and
workhour/Full-time equivalent
data by personnel keys as
provided by the DMHRSi source
system. These are non-adjusted,
non-allocated data.
Pure Record ID
Fiscal Year
Fiscal Month
Parent DMIS ID
DMIS ID
4th Level Functional Cost Code
SUEE Code
Service Code
Service PEC
Service BS/L
Skill Type Code
Skill Type Suffix
Service Occupation Code
PCC
Duty Indicator
SOF
Available Salary Expense
Nonavailable Salary Expense
Assigned FTE
Available FTE
Nonavailable Sick FTE
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
Nonavailable Leave FTE
Nonavailable Other FTE
Available Workhours
Nonavailable Sick Workhours
Nonavailable Leave Workhours
Nonavailable Other Workhours
17 Ambulatory CPT Workload
Contains workload data related to
weighted ambulatory procedure
visits as provided by the Standard
Ambulatory data system source
file to EAS IV.
NOTE: Currently, this class is not
in use because SADR data are
not being processed EAS IV and
therefore, not transmitted to the
EAS IV Repository.
18 Ancillary CPT Workload
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Contains data related to weighted
pharmacy, laboratory, and
radiology procedures as received
from the CHCS. Data may be
adjusted in EAS IV.
Fiscal Year
Parent DMIS ID
Fiscal Month
Providing DMIS ID
Providing Functional Cost Code
BCC
BCC Description
CPT Code
CPT Code Modifier
CPT Code Type
CPT AMA Short Name
CPT Code DoD Name
CPT Code Weight
Raw Statistical Amount
Weighted Statistical Amount
Cost per Weighted Unit
Total Procedure Cost
Fiscal Year
Parent DMIS ID
Fiscal Month
Providing DMIS ID
Providing Functional Cost Code
BCC
BCC Description
CPT Code
CPT Code Modifier
CPT Code Type
CPT AMA Short Name
CPT Code DoD Name
CPT Code Weight
Raw Statistical Amount
Weighted Statistical Amount
Cost per Weighted Unit
Total Procedure Cost
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
19 Respiratory Therapy /
Pulmonary Function (RT/PF)
Workload
Contains data related to
respiratory therapy and
pulmonary function weighted
procedures as entered in EAS IV.
Fiscal Year
Parent DMIS ID
Fiscal Month
Providing DMIS ID
Providing Functional Cost Code
BCC
BCC Description
RT/PF Procedure Code
RT/PF Procedure Description
RT/PF Procedure Weight
Raw Statistical Amount
Weighted Statistical Amount
Cost per Weighted Unit
Total Procedure Cost
20 FCC Expense Summary
Contains expense data
summarized by fourth-level
functional cost code and Parent
DMIS ID for each fiscal month
within a fiscal year, and are
derived from the data set,
expense detail, and personnel
detail tables.
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
Direct Care Professional Salary
Direct Clinician Salary
Direct Medical Supply Expense
Direct Other Expense
Direct Other Salary Expense
Indirect Ancillary Salary Expense
Indirect Ancillary Other Expense
Indirect Ancillary Supply Expense
Indirect Support Supply Expense
Indirect Support Salary Expense
Indirect Support Other Expense
Expense Contributed
Total Expense
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
21 FCC Summary
Contains expense data,
personnel data, and workload
statistics summarized by 3rd and
4th Level Functional Cost Code
and Parent DMIS ID for each
fiscal month within a fiscal year,
and are derived from the data set,
expense detail, and personnel
detail tables.
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
Admissions
Ancillary Procedures Count
Ancillary Weighted Procedures
Assigned FTE
Available FTE
Purified Available FTE
Total Available FTE
Dental Procedure
Dispositions
Nonavailable Sick FTE
Nonavailable Leave FTE
Nonavailable Other FTE
Nursing Patient Acuity
Occupied Bed Days
Outpatient Visits
Total Visits
Administrative Clerical Salary
Clinical Salary
Direct Expense
Direct Obligation
Direct Care Professional Salary
Direct Care Paraprofessional
Salary
Purified Expense
Registered Nurse Salary
Expense Contributed
Stepdown Expense From D
accounts
Stepdown Expense From E
accounts
Personnel Direct Expense
Total Expense
22 Facility Summary
Contains the total number of
workload statistics, the total
number of Assigned FTEs and
Available FTEs, and the net
month expense and obligation
data after Purification and
Allocation.
Fiscal Year
Fiscal Month
Parent DMIS ID
Admissions
Assigned FTE A
Assigned FTE B
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CLASS
23 Transmission Job
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CLASS DESCRIPTION
OBJECTS IN CLASS
These data are summarized by
Functional Category (first-level
functional cost code) and Parent
DMIS ID for each fiscal month
within a fiscal year and are
derived from the data set,
expense detail and personnel
detail tables.
Assigned FTE C
Assigned FTE D
Assigned FTE E
Assigned FTE F
Assigned FTE G
Dispositions
Estimated ADPL
Occupied Bed Days
Outpatient Visits
Total Available FTE A
Total Available FTE B
Total Available FTE C
Total Available FTE D
Total Available FTE E
Total Available FTE F
Total Available FTE G
Total Visits
Direct Obligations A
Direct Obligations B
Direct Obligations C
Direct Obligations D
Direct Obligations E
Direct Obligations F
Direct Obligations G
Total Expense A
Total Expense B
Total Expense C
Total Expense D
Total Expense E
Total Expense F
Total Expense G
Contains detailed statistical
information related to MTF and
DTF EAS IV Transmissions.
Process Job ID
Fiscal Year
Fiscal Month
Parent DMIS ID
Successful Data Extract
Service Start
Successful Repository Load
Process
Successful Transmit
ASD Record Count
Ambulatory Record Count
Ancillary Record Count
Data Set Record Count
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
DRG Record Count
Expense Accepted Record Count
Expense Allocated Record Count
Expense Pure Record Count
Personnel Accepted Record
Count
Personnel Pure Record Count
Patient Acuity Record Count
Personnel Allocated Record
Count
RT/PF Record Count
Service Unit Cost Record Count
Transmission Software Version
Nbr
Transmission Job ID
Transmission Status
User ID
Compressed File Name
Requested Transmission
Timestamp
Scheduled Timestamp
Transmission Service Timestamp
24 Reference Only – Subclass
Beneficiary Category Codes
(BCCs)
Contains all BCC referential data
by fiscal year received through
centrally-managed table updates.
Fiscal Year
Beneficiary Category Code
Beneficiary Category Description
24 Reference Only – Subclass
Current Procedural
Terminology (CPT) Codes
Contains all CPT referential data
by fiscal year received through
centrally-managed table updates.
Fiscal Year
CPT Code
CPT Code Modifier
CPT Code Type
CPT AMA Short Name
CPT Code DoD Name
CPT Code Weight
24 Reference Only – Subclass
Dental Procedure Codes
Contains all Dental Procedure
referential data by fiscal year
received through centrallymanaged table updates.
Fiscal Year
Dental Procedure Code
Dental Procedure Code
Description
Dental Procedure Code Owner
Dental Procedure Code DoD
Weight
Activation Date
Deactivation Date
24 Reference Only – Subclass
DoD Basic Symbol/Limits
(BS/Ls)
Contains all BS/L referential data
by fiscal year received through
centrally-managed table updates.
Fiscal Year
DoD BS/L Code
DoD BS/L Description
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
24 Reference Only – Subclass
DoD Program Element Codes
(PECs)
Contains all PEC referential data
by fiscal year received through
centrally-managed table updates.
Fiscal Year
DoD PEC
DoD PEC Description
24 Reference Only – Subclass
DoD Standard Expense
Element Codes (SEECs)
Contains all SEEC referential
data by fiscal year received
through centrally-managed table
updates.
Fiscal Year
DoD SEEC
DoD SEEC Description
Fixed Cost Percent (Hidden)
DoD SEEC Category
24 Reference Only – Subclass
DoD Standard Expense
Element Code (SEEC)
Categories
Contains all SEEC Category
referential data by fiscal year
received through centrallymanaged table updates.
Fiscal Year
DoD SEEC Category
DoD SEEC Category Description
Schedule Type Code
24 Reference Only – Subclass
Duty Indicators
Contains all Duty Indicator
referential data by fiscal year
received through centrallymanaged table updates.
Fiscal Year
Duty Indicator
Duty Indicator Description
24 Reference Only – Subclass
Expense Indicators
Contains all Expense Indicator
referential data by fiscal year
received through centrallymanaged table updates.
Fiscal Year
Expense Indicator
Expense Indicator Description
24 Reference Only – Subclass
Fiscal Year Groups
Contains all Fiscal Year Group
referential data used in the fiscal
year parsing of the EAS IV
Repository.
Fiscal Year Group Referential
Data is Hidden
Fiscal Year
Fiscal Year Group ID
Fiscal Year Name
Fiscal Year Description
Fiscal Year Start
Fiscal Year End
24 Reference Only – Subclass
Functional Cost Codes (FCCs)
Contains all FCC referential data
by fiscal year received through
centrally-managed table updates.
Fiscal Year
1st Level Functional Cost Code
1st Level Functional Cost Code
Desc
2nd Level Functional Cost Code
2nd Level Functional Cost Code
Desc
3rd Level Functional Cost Code
3rd Level Functional Cost Code
Desc
Cost Pool Indicator
24 Reference Only – Subclass
Healthcare Support
Organizations (HSOs)
Contains all HSO referential data
by fiscal year received through
centrally-managed table updates.
Fiscal Year
HSO
HSO Description
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
24 Reference Only – Subclass
Major Commands (MAJCOMs)
Contains all MAJCOM referential
data by fiscal year received
through centrally-managed table
updates.
Fiscal Year
MAJCOM
MAJCOM Description
24 Reference Only – Subclass
Personnel Category Code
(PCCs)
Contains all PCC referential data
by fiscal year received through
centrally-managed table updates.
Fiscal Year
PCC
PCC Description
24 Reference Only – Subclass
Regional Medical Commands
(RMCs)
Contains all RMC referential data
by fiscal year received through
centrally-managed table updates.
Fiscal Year
Regional Medical Command
Code
Regional Medical Command
Code Desc
24 Reference Only – Subclass
Contains all RT/PF referential
Respiratory Therapy/Pulmonary data by Fiscal Year received
Function (RT/PF) Codes
through centrally-managed table
updates.
Fiscal Year
RT/PF Procedure Code
RT/PF Procedure Code
Description
RT/PF Procedure Code Weight
24 Reference Only – Subclass
Service Codes
Contains all Service Code
referential data by fiscal year
received through centrallymanaged table updates.
Fiscal Year
Service Code
Service Code Description
24 Reference Only – Subclass
Occupation Codes
Contains all Occupation Code
referential data by fiscal year
received through centrallymanaged table updates broken
down into subclasses DoD
Occupation Codes and Service
Occupation Codes.
Not applicable
24 Reference Only – Subclass
DoD Occupation Codes
Contains all DoD Occupation
Code referential data by fiscal
year received through centrallymanaged table updates.
Fiscal Year
DoD Occupation Code
DoD Occupation Code
Description
24 Reference Only – Subclass
Service Occupation Codes
Contains all Service Occupation
Code referential data by fiscal
year received through centrallymanaged table updates.
Fiscal Year
Service Code
Service Occupation Code
Service Occupation Code
Description
Skill Type Code
DoD Occupation Code
24 Reference Only – Subclass
Service Unit Codes
Contains all Service Unit Code
referential data by fiscal year
received through centrallymanaged table updates.
Fiscal Year
Service Unit Code
Service Unit Code Description
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CLASS
CLASS DESCRIPTION
OBJECTS IN CLASS
24 Reference Only – Subclass
Skill Type Codes
Contains all Skill Type Code
referential data by fiscal year
received through centrallymanaged table updates.
Fiscal Year
Skill Type Code
Skill Type Code Description
Skill Type Suffix
Skill Type Suffix Description
24 Reference Only – Subclass
Source of Funds (SOFs)
Contains all SOF referential data
by fiscal year received through
centrally-managed table updates.
Fiscal Year
SOF
SOF Description
25 Ambulatory Summary (NO
CPT)
Contains site summary statistical
data for Ambulatory Procedure
visits.
Parent DMIS ID
Fiscal Year
Fiscal Month
4th Level Functional Cost Code
DMIS ID
Number Available
Number Complete
Percent Complete
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3 LOGON AND LOGOFF PROCEDURES
This unit will cover how to get started using the EAS IV Repository. This section includes the
following topics:


3.1
How to log on to BusinessObjects XI
How to log off of BusinessObjects XI
Logging on to BusinessObjects XI
3.1.1 Introduction
This topic will cover how to log on to BusinessObjects XI.
When accessing the BusinessObjects XI and EAS IV Repository data, the user must log on to
BusinessObjects XI with his or her Common Access Card (CAC).
After the user has completed logging in to the EAS IV Repository the first time, sequential
logins will be different. The user’s CAC will be required for accessing BusinessObjects XI and
the EAS IV Repository data during which a user’s CAC credentials are validated. Table 2
below describe this (routine) CAC Login process.
3.1.2 Procedure
The following steps describe how to log on to BusinessObjects XI with a Common Access Card
Table 2: Logon to BOXI With CAC
STEP
ACTION
1.
Open Internet Explorer and enter the following URL to access the BCS:
https://tma-bi.csd.disa.mil
2.
In the “MANDATORY DOD NOTICE AND CONSENT BANNER” window, read the
information presented and click OK.
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STEP
ACTION
3.
In the “U.S. Department of Defense Military Health System” window, click the green
CAC/PIV ACCESS button.
4.
Insert a CAC into the Card Reader.
5.
In the “Choose a Digital Certificate” window, the user must choose the digital certificate
that corresponds to his or her CAC Card, and then click OK.
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STEP
ACTION
6.
When prompted, type the PIN associated to the card, then click OK.
7.
In the “MANDATORY DOD NOTICE AND CONSENT BANNER” window, read the
information presented, and click OK.
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STEP
ACTION
8.
In the “PRIVACY ACT WARNING” window, read the information presented, and click OK.
9.
If your login is successful, you will be directed to the BOXI InfoView page shown below.
If you fail to login to BOXI InfoView, you must contact the MHS Help Desk.
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3.2
Logging off of BusinessObjects XI
3.2.1 Introduction
This topic will cover how to log off of BusinessObjects XI.
The user should always exit out of BusinessObjects from within the InfoView portal to ensure
that the user session is terminated gracefully.
3.2.2 Procedure
The following steps in Table 3 below describe how to log off of BusinessObjects XI.
Table 3: Logout Of BOXI With CAC
STEP
ACTION
1.
Select the Log Out button from the upper-right corner of the InfoView page.
2.
The “Do you want to close this window?” dialog box displays.
Select “Yes” to Log Out of BusinessObjects and close the browser window.
Select “No” to Log Out of BusinessObjects and keep the browser window open.
If the user selects “No,” the following message will display:
“You have been logged off”
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4 THE INFOVIEW PORTAL
This section will cover how to navigate the InfoView portal.
This section includes the following topics:




4.1
How to navigate through InfoView
How to manage documents in the Document List
How to work with reports
How to set InfoView Preferences
Navigating the InfoView Portal
4.1.1 Introduction
This topic describes how to navigate the InfoView Portal.
4.1.2 Description
The BusinessObjects InfoView portal is shown below. The default home page view displays two
(2) main areas of InfoView: Navigate and Personalize.
Navigate: The Document List, My Favorites and My Inbox links all take you to the Document
List with entry at the selected level or folder. From the Document List, a user may view,
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schedule, edit, or create documents based upon their User Role and Application Access Rights.
The Document List can also be accessed by selecting the Document List button.
Preferences: The Preferences link or Preferences button take you to the Preferences tab where
you can customize your InfoView settings such as your InfoView Start Page, and the default
report creation and editing tool.
4.2
Managing Documents
4.2.1 Introduction
This topic describes some of the features available from the Document List in InfoView.
4.2.2 Procedure
Selecting the Document List button or any of the links in the Navigation section of InfoView will
display the InfoView Document List as shown below:
The left side of the Document List window is the Navigation pane where you see a list of folders
in a tree structure. The right side of the Document List window is the Report pane where you see
a list of reports that you can view/refresh, schedule, or edit based upon your application rights.
The Report pain refreshes based upon the folder selected in the Navigation pane.
The Navigation pane may be displayed in Folder view or Category view. The default is Folder
view. The Navigation pane displays two main types of Folders:

Favorites Folder

Public Folders
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Reports that are contained in the Favorites or Public folders are physically stored on the BOXI
server. All users have the ability to physically save reports to their Favorites folder. Only users
with publishing privileges may save to the Public Folder. WebI documents are always saved to
the BOXI server but users may choose to save DeskI or WebI Rich Client documents to their
desktop via the Save As option.
The Favorites Folder is a personal folder that is only accessible to the selected user. Users may
create their own subfolder structure within the My Favorites folder. The Inbox is really a subset
of the Favorites folder used to store documents sent from one BOXI user to another.
4.3
Working with Reports
4.3.1 Introduction
This section describes the features that are available within InfoView to manage reports.
4.3.2 Managing Reports Procedure
Table 4: Managing Reports
STEP
1.
ACTION
Create New Documents: To create new documents go to the Document List
screen and select New:
Desktop Intelligence will launch the DeskI application on your workstation.
Web Intelligence will allow you to create WebI documents or WebI RC
documents based on your report creation selection in Preferences.
Adding new documents to the Public Folders or modifying documents in the
Public Folders is limited to authorized report Publishers. However, all users with
the Reporter role may create new documents and save directly to their Favorites
Folder.
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STEP
ACTION
2.
View or Edit Documents: To view documents go to the Report Pane in the
Document List window. Select the folders from the Navigation Pane then locate
the document in the Report pane and double-click the report; or right click the
report and select View from the pop-up menu. To edit the report, select Modify
from the pop-up menu.
3.
Send Documents: To send documents to another BOXI user or group, select the
document, and from the top menu bar click Send to. Select Business Objects
Inbox and from the next screen uncheck the Use default settings to display
available users and groups.
4.3.3 Scheduling Queries Procedure
Table 5: Scheduling Queries
STEP
ACTION
1.
Login to the BOXI environment.
2.
Navigate to Document List after the successful login into InfoView.
3.
Go to the folder that contains the report that you want to schedule.
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STEP
4.
5.
6.
7.
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ACTION
Select the report, and right click and then select “Schedule.” The Schedule page
appears.
Specify the scheduling options to use when running a query; see Steps 6 through
13 below.
Instance Title: Type a name to be used for each scheduled instance. Type the
name in the Instance Title field.
Recurrence: This option specifies a schedule for running an object. Each
parameter in the Run object list has its own specific data entry requirements. For
Example scheduling:
 Now—when you click Schedule, the object runs once (immediately).
 Weekly—this option requires a start and end time parameter. Each week, the
object runs on the selected days at the time that you specify. It will not run
after the end time that you specify.
 Monthly—this option requires a start date and time, along with a recurrence
interval in months. The object runs on the specified date and time every N
month. It will not be run after the end time that you specify.
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STEP
ACTION
8.
Prompts: Provide values for the Prompt if the report requires values for the
prompts.
9.
Formats and Destinations:

Formats: Select the appropriate format as shown in the “Output Format”
section below.

Destinations: Select the destination using the options provided under
“Output Format Details” section. Schedule, send, or publish objects and
publications in Business Objects Enterprise to a selected destination.
10.
Caching: Use the default settings.
11.
Events: Use the default settings.
12.
Scheduling Server Group: Use default settings, and click the Schedule button.
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4.4
Setting InfoView Preferences
4.4.1 Introduction
This section describes how to set the InfoView preferences.
4.4.2 Procedure
The Preferences tab provides the ability to tailor your BOXI settings. Some settings may apply
to features that are disabled within the BCS or do not apply to the application. Some of the
common Preference settings are described below.
General Settings:

InfoView Start Page—select the default InfoView start page when you logon to BOXI.
To default to the Document List, select Folder (recommended)

Document Navigation View—select Folder (recommended), or Categories as the
default navigation view

Password Settings—this option must not be selected by users; users are authenticated
using their CAC so changing the password settings will not impact the logon process

Web Intelligence Settings—under this setting, choose Select, a default creation/editing
tool; your choice will determine the default WebI reporting option for viewing and
creating WebI documents

Advanced (java 2 required)—select this option to use Web Intelligence with the Java
report panel; Java will be required on your workstation; using this option gives the user
the most features for document creation/editing

Interactive—to use Web Intelligence with the HTML report panel; some reports created
using the Java report panel may not work in the HTML report panel

Desktop (Web Intelligence Rich Client required)—this option will always display
WebI reports in the WebI Rich Client tool. Installation of the WebI RC is required when
using this option

Web Accessibility—this is a limited reporting option (not recommended)
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5 BUSINESS OBJECTS SECURITY
This unit will cover how to get started using the EAS IV Repository.
This section includes the following topics:



5.1
How to navigate through InfoView
How to manage documents in the Document List
How to set InfoView Preferences
BusinessObjects Roles and Access Rights
5.1.1 Introduction
This topic will provide a high level description of BOXI Roles.
5.1.2 Procedure
A BOXI user is a member of specific access roles or groups that provide different levels of
access to the BCS. There are three (3) types of roles to which a user may be assigned in BOXI:
1. Application Roles—defines the applications a user is allowed to access. For example,
EAS IV Repository users must belong to the EAS IV Repository Application Role to
view EAS IV Repository reports within the Public Reports folder. A user may belong to
one (1) or more Application Roles.
2. Content Roles—defines specific folder level or data level access for a user group. For
example, to access the Auditor Folder, a user must belong to the Auditor Content Role.
A user does not have to belong to a Content Role in order to access the BCS.
3. Functional Roles—defines what privileges a user has within the BCS. A user must
belong to one (1), and only one (1) Functional Role. The Functional Role they are
granted applies to all BusinessObjects applications within the BCS.
The three (3) different Functional Roles or types of users within the BCS are:
1. Viewer—view only access to reports in InfoView
2. Reporter—inherits rights of Viewer and adds the ability to create reports using EAS IV
Repository universes; access to WebI, DeskI or WebI RC with ability to save documents
to personal folders
3. Publisher—inherits rights of Reporter with ability to save to specific Public Folders;
rights to save to Public Folders are application specific; if no publishing rights are
granted to any group of users, then the Publisher role is essentially the same as the
Reporter Role
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A visual representation of the BCS security model by group is shown below:
Everyone
Army
Helpdesk
Air Force
Content Roles
Navy
TMA
Auditor
Application Roles
BCS
M2 User
M2 Restricted User
EAS App User
EAS Repos User
Functional
Roles
Viewer
Reporter
Publisher
Figure 3: BCS Security Model by Group
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5.2
Application Based Report Structure
5.2.1 Introduction
This topic will cover how to log on to BusinessObjects XI.
5.2.2 Procedure
As stated in the previous section, a user may belong to one more Application Roles, and zero or
more Content Roles. Membership in these roles will determine which folders display within
Public Folders in the InfoView navigation pain.
The complete set of the EAS IV Repository Reports Folders include those listed below:
Following are a few examples of how a user’s view of Public Reports will differ based upon
their Application and Content Roles.
5.2.2.1 Typical EAS IV Repository User
The default folder view for an EAS IV Repository user is shown below. This view will display
if a user does not belong to any Content Roles.
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5.2.2.2 EAS IV User
The folder view for an EAS IV Repository user that has access to Service level reports is shown
in the example below. This view will display if a user is a member of the Navy Content Role. If
it was an Army or Air Force user, it would display their Service folder along with Corporate
Documents.
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5.2.2.3 EAS IV Repository and EAS IV Application User
The following is a folder view for a user that has access to both the EAS IV Repository
universes/reports and the EAS IV Application universes/reports. This view requires a user to
belong to two Application Roles.
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6 MIGRATING DESKI R2 TO DESKI XI 3.1
This section will discuss how to migrate existing BOXI R2 Desktop Intelligence reports to BOXI
XI 3.1.
This section includes the following topics:



6.1
Understanding BOXI 3.1 Desktop Intelligence reports
How to save BOXI R2 Desktop Intelligence reports for migration
How to convert BOXI R2 Desktop Intelligence reports to BOXI 3.1
Understanding BOXI 3.1 Desktop Intelligence
6.1.1 Introduction
This topic will describe how BOXI 3.1 Desktop Intelligence reports are stored and the universe
name changes in EAS IV 6.0.
6.1.2 Procedure
BOXI R2 Desktop Intelligence corporate reports are saved to the BOXI server and made
available to all users or groups of users based on access rights. Personal reports are saved to a
user’s hard drive and only accessible to that user. To run or modify a BOXI R2 report, the
Desktop Intelligence client is launched from the Windows Start menu.
In BOXI XI 3.1, corporate reports are also stored on the BOXI server. They are available to
users from the Public Reports area in the InfoView portal. Personal ad hoc reports are no longer
stored on a user’s desktop. Instead, they are stored on the BOXI server. The user must access
the reports from the My Favorites area of InfoView. A user may no longer launch the Desktop
Intelligence client to run or modify a report. Now they must launch Desktop Intelligence from
the InfoView portal.
All users granted the Reporter role have the ability to physically save reports to their Favorites
folder. From this folder, a user may run, schedule or modify their personal reports. Each BOXI
user has their own My Favorites folder and is responsible for managing the reports within this
folder.
During conversion of BOXI R2 to BOXI 3.1, the EAS IV Repository universe name was
changed to adhere to new file naming standards. Therefore, all personal ad hoc BOXI R2 reports
must be modified to use the new EAS IV 6.0 universe name.
EAS 5.3 Universe
EAS IV Repository Universe
BCS (EAS 6.0) Universe Name
EAS4Repos
Migrating Desktop Intelligence reports from BOXI R2 to BOXI 3.1 involves the following steps:


Saving the BOXI R2 reports for “All users”
Converting BOXI R2 reports to BOXI 3.1 using EAS IV 6.0 universes
Exporting BOXI 3.1 reports to Favorites folders.
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6.2
Preparing BOXI R2 Desktop Intelligence Reports for Migration
6.2.1 Introduction
This topic will explain how to save BOXI R2 Desktop Intelligence reports in preparation for
migration to BOXI XI 3.1.
6.2.2 Procedure
The following steps describe how to save BOXI R2 Desktop Intelligence reports:
Table 6: Saving BOXI R2 Desktop Intelligence Reports
STEP
1.
ACTION
From the Windows Start menu, navigate to Programs, BusinessObjects XI
Release 2, and BusinessObjects Enterprise.
Select Desktop Intelligence to launch the BOXI R2 Desktop Intelligence tool.
2.
Open a BOXI R2 Desktop Intelligence report located on your hard drive.
3.
Select File/Save As to save the report. Select the Save for all users checkbox.
Select Save.
NOTE: When saving the report, you may want to rename the report, or save it to
a different directory on your hard drive to identify reports that have been saved for
all users easily.
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6.3
Exporting BOXI 3.1 Desktop Intelligence Reports
6.3.1 Introduction
This topic will explain how to save convert and export BOXI R2 Desktop Intelligence reports
BOXI XI 3.1.
6.3.2 Procedure
The following steps describe how to convert and export BOXI R2 Desktop Intelligence reports:
Table 7: Converting and Exporting BOXI R2 Desktop Intelligence Reports
STEP
October 21, 2013
ACTION
1.
Log on to the BOXI InfoView portal.
2.
Select the Document List button or link.
3.
Select New/Desktop Intelligence Document to launch the BOXI 3.1 Desktop
Intelligence tool.
4.
Open the Desktop Intelligence R2 report on your hard drive that was saved
previously for all users.
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STEP
ACTION
5.
The report Data Providers should be using the EAS version 5.3 Universes. If you
attempt to refresh the report, you will receive the following error:
Select OK, and you will receive the following message:
6.
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Select the Data/View Data menu to launch the report Data Manager. Select the
Definition tab.
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STEP
ACTION
7.
Select the “…” button to change the Universe to the EAS version 6.0 Universe.
Select the Universe, and click the OK button.
8.
Repeat Step 7 for each Query in the report. Select OK to close the Data
Manager window.
9.
After changing the universe for each query, run the report to make sure it retrieves
data and that all query objects are still valid.
NOTE: Many objects in the EAS IV Repository Universe were renamed and
some were hidden as part of the EAS 6.0 release. The obsolete objects are
hidden in the universe so the reports will still run but you may no longer select
these obsolete objects when creating a query. For easy identification, the
obsolete object names will appear in your query or report prefaced with “***”.
10.
Test each LOV in the report by placing the cursor in the prompt box and selecting
the Values button. If you receive an error stating:
“You are not authorized to use this universe. (UX0003)
you must recreate the prompt.”
NOTE: To recreate a prompt, you may need to remove the prompt, save or
export the report, then add the prompt to the report again.
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STEP
October 21, 2013
ACTION
11.
Select the File/Export to Repository menu.
12.
The Favorites folder should be highlighted. Now click the OK button to save the
report to your Favorites folder.
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STEP
13.
ACTION
To open the converted BOXI 3.1 report, navigate to My Favorites folder in
InfoView. Right-click to view a menu of options. Select View to run the report,
Modify to edit and make changes to the report, or Schedule to schedule the
report for execution.
After all reports have been converted and exported, users should uninstall BOXI R2:







Go to the Windows Start menu
Select Settings, then Control Panel
Select Add or Remove Programs
Locate BusinessObjects Enterprise XI Release 2
Select the program, right-click, and select Uninstall
Locate BusinessObjects XI R2 Service Pack 6
Select the program, right-click, and select Uninstall
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7 BCS SUPPORT
This section will discuss how to obtain technical support for the BCS and known issues with the
BCS and EAS IV Repository.
This section includes the following topics:



7.1
How to contact the MHS Help Desk
How to access BOXI Documentation
How to set InfoView Preferences
MHS Help Desk
The MHS Help Desk can help the user with technical issues, Desktop Intelligence software
installation, etc. Contact the MHS Help Desk at 1-800-600-9332.
7.2
BOXI Documentation
The following Business Objects User Guides (PDF format) may be found in the root level of the
Public Folders in InfoView:



Web Intelligence Rich Client, Java and HTML
Desktop Intelligence
InfoView
NOTE: Not all features documented in these guides are available in BOXI.
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APPENDIX A.
ABBREVIATIONS, ACRONYMS, AND TERMS
Table 8: Abbreviations, Acronyms, and Terms
ACRONYM
AARC
ADPL
AMA
ASD
ASN
BCC
BCS
BOXI
BRD
BS/L
CAC
COTS
CPT
DISA
DMIS
DoD
DRG
DTF
EAS IV
EAS PO
EDIPN
FCC
FTE
GUI
HPES
HR
HSO
ID
J2EE
J2SE
JNLP
JSP
LND
LOS
MAJCOM
MB
MEPRS
MHS
MTF
PCC
PEC
RAM
RC/CC
RMC
RT/PF
RWP
SEEC
SOF
SQL
SUEE
TCP/IP
UIC
October 21, 2013
DEFINITION
American Association for Respiratory Care
Average Daily Patient Load
American Medical Association
Account Subset Definition
Assignment Sequence Number
Beneficiary Category Code
BOXI Common Services
BusinessObjects Enterprise XI
Borrowed
Basic Symbol/Limit
Common Access Card
Commercial Off-the-Shelf
Current Procedural Terminology
Defense Information Systems Agency
Defense Military Information System
Department of Defense
Diagnosis-Related Group
Dental Treatment Facility
Expense Assignment System, Version IV
Expense Assignment System Project Office
Electronic Data Interchange Person Number
Functional Cost Code
Full-Time Equivalent
Graphical User Interface
Hewlett-Packard Enterprise Services, LLC
Human Resources
Healthcare Support Organization
Identification
Java 2 Enterprise Edition
Java 2 Standard Edition
Java Network Launch Protocol
Java Server Pages
Loaned
Length Of Stay
Major Command
Megabyte
Medical Expense and Performance Reporting System
Military Health System
Military Treatment Facility
Personnel Category Code
Program Expense Element
Random Access Memory
Responsibility Center/Cost Center
Regional Medical Command
Respiratory Therapy/Pulmonary Function
Relative Weighted Product
Standard Expense Element Code
Source of Fund
Structured Query Language
Service-Unique Expense Element
Transmission Control Protocol/Internet Protocol
Unique Identification Code
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ACRONYM
WBS
YTD
October 21, 2013
DEFINITION
Work Breakdown Structure
Year-to-Date
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APPENDIX B.
01.
OBJECT DATA DICTIONARY
Location
OBJECT NAME
Parent DMIS ID
Parent DMIS ID Name
Fiscal Year
DMIS ID
DMIS ID Name
Installation Name
Facility Type Code
Facility City
Facility Zip1 Code
Facility Zip2 Code
Facility Country Code
Facility Location Code
US Flag Code
Service Code
Service Code Description
Health Service Region
UIC
RMC
RMC Description
HSO
HSO Description
MAJCOM
MAJCOM Description
02.
HELP MESSAGE/DATA DEFINITION
Defense Medical Information System ID for a MTF/DTF responsible for MEPRS
reporting for itself and its child facilities.
Defense Medical Information System ID name for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
The year associated with the data reported. The fiscal year represents a period in
time beginning with 01 October through 30 September.
Defense Medical Information System ID for the reporting MTF/DTF.
The Defense Medical Information System Identifier (DMIS ID) name represents a
combination of the facility name and the installation name, i.e., 502nd Medical
Group - Maxwell, USAF Dental Clinic - Maxwell, etc.
The name of the base or post where the facility is located.
This is the type of reporting facility such as a hospital, clinic, dental, inactive,
administrative, ship, noncat, afloat, flag, etc. All fixed treatment facilities must have
a facility type code of hospital, clinic, or dental.
The city where the facility is located.
The zip code where the medical or dental treatment facility is located. Overseas
facilities use the APO or FPO zip code.
The extension (4-digit) to the zip code where the facility is located. Overseas
facilities use the APO or FPO zip code.
The country where the facility is located.
The code that identifies the facility state location or country location outside the
United States.
The code that identifies whether a reporting facility is located in the United States
or not. Valid values are Y or N.
Facility Service Code definitions are A (Army), N (Navy), and F (Air Force).
The description for the branch of Service of the facility, i.e., Army, Air Force, and
Navy.
The code that identifies the Health Services Region, which is a geographic
designation for grouping medical treatment facilities.
The Unit Identification Code is a unique six-character alphanumeric code assigned
to each reporting facility.
Regional Medical Command (Army)
Regional Medical Command description
Healthcare Support Organization (Navy)
Healthcare Support Organization description
Major Command (Air Force)
Major Command description
Load Status
OBJECT
NAME
Fiscal Year
Parent DMIS ID
Status 01
Job ID 01
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
Defense Medical Information System ID for a MTF/DTF responsible for MEPRS reporting
for itself and its child facilities.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
01.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 01.
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OBJECT
NAME
Load Date 01
Status 02
Job ID 02
Load Date 02
Status 03
Job ID 03
Load Date 03
Status 04
Job ID 04
Load Date 04
Status 05
Job ID 05
Load Date 05
Status 06
Job ID 06
Load Date 06
Status 07
Job ID 07
Load Date 07
Status 08
Job ID 08
Load Date 08
Status 09
Job ID 09
Load Date 09
Status 10
Job ID 10
Load Date 10
Status 11
October 21, 2013
HELP MESSAGE/DATA DEFINITION
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 01.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
02.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 02.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 02.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
03.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 03.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 03.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
04.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 04.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 04.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
05.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 05.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 05.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
06.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 06.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 06.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
07.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 07.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 07.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
08.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 08.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 08.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
09.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 09.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 09.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
10.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 10.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 10.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
11.
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OBJECT
NAME
Job ID 11
Load Date 11
Status 12
Job ID 12
Load Date 12
03.
HELP MESSAGE/DATA DEFINITION
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 11.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 11.
Status of data loaded into EAS IV Repository for a given Fiscal Year/ Month. Fiscal Month
12.
Allocation Process Job Id of data loaded into EAS IV Repository for a given Fiscal Year/
Month. Fiscal Month 12.
Date and Time data was loaded into the EAS IV Repository for a given Fiscal Year/ Month.
For Fiscal Month 12.
Reporting Components of Parent MTF
OBJECT NAME
Fiscal Year
1st Level Functional Cost Code
1st Level Functional Cost Code
Desc
2nd Level Functional Cost Code
2nd Level Functional Cost Code
Desc
3rd Level Functional Cost Code
3rd Level Functional Cost Code
Desc
Cost Pool Indicator
04.
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The functional cost code (first level) that identifies medical and dental
treatment facility functional categories. Valid values are: A = Inpatient Care; B
= Ambulatory Care; C = Dental Care; D = Ancillary Services; E = Support
Services; F = Special Programs; G = Readiness
The description of a functional cost code (first level) that identifies medical and
dental treatment facility functional categories.
The functional cost code (second level) that identifies medical and dental
treatment facility summary accounts. The following are examples: AA =
Medical Care; AB = Surgical Care; AC = Obstetrical and Gynecological Care;
AD = Pediatric Care
The description of a functional cost code (second level) that identifies medical
and dental treatment facility summary accounts.
The functional cost code (third level) that identifies medical and dental
treatment facility subaccount work centers. The following are examples: AAA =
Internal Medicine; AAB = Cardiology; ABA = General Surgery; ABB =
Cardiovascular and Thoracic Surgery
The description of a functional cost code (third level) that identifies medical
and dental treatment facility subaccount work centers.
The indicator that identifies if the third level sub-account functional cost code is
a cost pool account. The functional cost code will contain an "X" in the third
position.
Month
OBJECT NAME
Fiscal Quarter
Days In Month
Calendar Month
Fiscal Month
Month Abbreviation
05.
HELP MESSAGE/DATA DEFINITION
Fiscal Quarter a given calendar month belongs too.
Days In Month - Number of days in one month. Does not account for leap
years. Used in inpatient estimated average daily patient load (ADPL).
The calendar month, in MM format, the first of which is January. Valid values
are: 01 = January; 02 = February; 03 = March; 04 = April; 05 = May; 06 =
June; 07 = July; 08 = August; 09 = September; 10 = October; 11 = November;
12 = December.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
3 Character month abbreviation
Common Expense Elements
October 21, 2013
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OBJECT NAME
Fiscal Year
DoD SEEC
DoD SEEC Description
DoD SEEC Category
DoD SEEC Category Description
Schedule Type Code
Fixed Cost Percent (Hidden)
DoD PEC
DoD PEC Description
DoD BS/L
DoD BS/L Description
SOF
SOF Description
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The Department of Defense (DoD) Standard Expense Element Code (SEEC)
is used to total Service-level detailed expense and obligation data into a
uniform format for Health Affairs.
The description of the Department of Defense (DoD) Standard Expense
Element Code (SEEC) used to total Service-level detailed expense and
obligation data into a uniform format for Health Affairs.
The category that identifies the Department of Defense (DoD) Standard
Expense Element Code (SEEC) as one of the following: 1, 2, 3, 4, 5, 6, 7, 8, 9,
0, A, and B.
The category description that identifies the Department of Defense (DoD)
Standard Expense Element Code (SEEC) as one of the following: 1 - Military
Personnel; 2 - Civilian Personnel; 3 - Supplies; 4 - Equipment; 5 - Contractual
Services; 6 - Other Funded; 7 - Other Unfunded; 8 - Medical/Dental Supplies;
9 - Depreciation; 0 - Free Receipts; A - Reservist; and B - Borrowed
Personnel.
The code that identifies the schedule type which defines the source of the
expense data, e.g. F- Financial; P-Personnel; or M-Manual.
The percentage of the expense associated with an Expense Element Code
that is a fixed cost.
The Department of Defense (DoD) Program Element Code (PEC) that
identifies an account which integrates a combination of personnel, equipment,
and facilities constituting military or support capability and is used in reporting
financial data.
The description of the Department of Defense (DoD) Program Element Code
(PEC) that identifies an account which integrates a combination of personnel,
equipment, and facilities constituting military or support capability and is used
in reporting financial data.
The Department of Defense (DoD) Standard Basic Symbol/Limit Code
(Appropriation) valid for a specified fiscal year and used for reporting
purposes. It represents a high-level funding category for the federal budget.
The description of the Department of Defense (DoD) Standard Basic
Symbol/Limit Code (Appropriation) valid for a specified fiscal year and used for
reporting purposes
The indicator that identifies the source of funds of the data, i.e., D - Direct or R
- Reimbursable.
The description of the source of funds of the data, i.e., direct or reimbursable.
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06.
Expense Detail
OBJECT NAME
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
Direct Expense
Direct Obligation
Purified Expense
Expense Contributed
Stepdown Expense From D
accounts
Stepdown Expense From E
accounts
07.
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
Defense Medical Information System ID for the reporting MTF/DTF.
The functional cost code (third level) that identifies medical and dental
treatment facility subaccount work centers. The following are examples: AAA =
Internal Medicine; AAB = Cardiology; ABA = General Surgery; ABB =
Cardiovascular and Thoracic Surgery
The expenses charged directly to a Functional Cost Code work center
The net month direct obligation amount prior to allocation.
The net month expense amount received from a cost pool during purification.
The net month expense amount contributed to other accounts during
stepdown.
The net month expense amount received from ancillary support accounts
during stepdown.
The net month expense amount received from support expense accounts
during stepdown.
Personnel Detail
OBJECT NAME
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
PCC
PCC Description
Skill Type Code
Skill Type Code Description
Skill Type Suffix
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
Defense Medical Information System ID for the reporting MTF/DTF.
Personnel Category code for personnel FTEs, for example, C - Civilian, E Enlisted, L - Local National, O - Officer, T - Other, V - Volunteer, W - Red
Cross, and X - Contractor. Note, the Personnel Category code of W was
deactivated in Fiscal year 2003 and is no longer in use.
The description of a personnel category code, e.g., C = Civilian; E = Enlisted,
L = Local, O = Officer, T = Other, V = Volunteer, W = Red Cross, Volunteer,
and X = Contractor. Note, the Personnel Category code of W was deactivated
in Fiscal year 2003 and is no longer in use.
Categorization of personnel FTEs by Skill Type (for example, 1 – Clinician, 2 –
Direct Care Professional, 3 – Registered Nurse, 4 – Direct Care
Paraprofessional, 5 – Administrative / Clerical, N – Non-personnel).
The description of the skill type code.
Sub-categorization of personnel FTEs in relation to Skill Type. As an
example, valid values for Skill Subtype 1 are P = Physician, D = Dentist,
N = Intern-Medical, F = Fellow-Medical, R = Resident-Medical, S = InternDental, T = Fellow-Dental, U = Resident-Dental, and V = Veterinarian.
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OBJECT NAME
Skill Type Suffix Description
Duty Indicator
Duty Indicator Description
Service Occupation Code
Service Occupation Code
Description
DoD Occupation Code
DoD Occupation Code
Description
Assigned FTE
Available FTE
Purified Available FTE
Total Available FTE
Nonavailable Leave FTE
Nonavailable Other FTE
Nonavailable Sick FTE
Available Salary Expense
Nonavailable Salary Expense
Personnel Direct Expense
08.
HELP MESSAGE/DATA DEFINITION
The description of the Skill Type and Skill Type Suffix mapping. Skill type
suffixes are discrete in their mapping to a skill type.
Indicates if an FTE is loaned (LND), borrowed (BRD), or not applicable (N/A).
The description of the duty indicator. Valid values are "Borrowed", "Loaned",
and "Not Applicable".
The Occupation Code prescribed by Service directive that uniquely identifies a
vocation and is used in reporting personnel Full-Time Equivalents and
workhours.
The description of the Service Occupation Code prescribed by directive that
uniquely identifies a vocation and is used in reporting personnel Full-Time
Equivalents and workhours.
The Department of Defense (DoD) Occupation Code prescribed by directive
that uniquely identifies a vocation and is used in reporting personnel full-time
equivalents and workhours.
The description of a Department of Defense (DoD) Occupation Code
prescribed by directive that uniquely identifies a vocation and is used in
reporting personnel full-time equivalents and workhours.
Assigned full-time equivalents (FTEs) represent those personnel who are on
the facility's manning and/or staffing document. One FTE equals 168 hours or
one man-month.
Available Full-Time Equivalent is the amount of labor available for one person
in one month. One FTE equals 168 hours or one man-month.
Available full-time equivalents received from a cost pool during FTE
purification. One FTE equals 168 hours or one man-month.
Total Available Full-Time Equivalent is calculated as the Available FTE and
Purified Available FTE.
Nonavailable Leave Full-Time Equivalent is the amount of actual hours
expended of official leave unrelated to the healthcare mission divided by 168
hours. One FTE equals 168 hours or one man-month.
Nonavailable Other Full-Time Equivalent is the amount of actual hours
expended in support of other activities unrelated to the healthcare mission
divided by 168 hours. One FTE equals 168 hours or one man-month.
Nonavailable Sick Full-Time Equivalent is the amount of actual hours
expended in sick time or hospitalization unrelated to the healthcare mission
divided by 168 hours. One FTE equals 168 hours or one man-month.
Available Salary Expense for personnel, Salary Expense incurred as a result
of providing service directly to the workcenter
Nonavailable Salary Expense is the Salary Expense incurred for hours
expended in official leave, hospital/sick, or other leave unrelated to the
healthcare mission.
Personnel Direct Expense is calculated as the Available Salary Expense and
the Nonavailable Salary Expense for each personnel detail record.
Common Expense Allocation Keys
OBJECT NAME
Fiscal Year
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
Defense Medical Information System ID for the reporting MTF/DTF.
The functional cost code (third level) that identifies medical and dental
treatment facility subaccount work centers. The following are examples: AAA =
Internal Medicine; AAB = Cardiology; ABA = General Surgery; ABB =
Cardiovascular and Thoracic Surgery
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OBJECT NAME
Expense Indicator
Expense Indicator Description
Skill Type Code
Skill Type Code Description
Providing DMIS ID
Providing Functional Cost Code
09.
HELP MESSAGE/DATA DEFINITION
The indicator that identifies expense type. Valid values are: 1 - Direct; 2 - Cost
Pool; 3 - Support Services; 4 - Support Services via Cost Pool; 5 - Ancillary; 6
- Ancillary via Cost Pool; 7 - Expenses Contributed
The description of the expense indicator.
Categorization of personnel FTEs by Skill Type (for example, 1 – Clinician, 2 –
Direct Care Professional, 3 – Registered Nurse, 4 – Direct Care
Paraprofessional, 5 – Administrative / Clerical, N – Non-personnel).
The description of the skill type code.
The Defense Medical Information System identifier (DMIS ID) of the facility
who provides services to another facility.
The functional cost code account used to identify MTF/DTF's work centers that
provide services to other work centers such as ancillary services providing
services to inpatient work centers.
Expense Allocated
OBJECT NAME
Fiscal Month
Net month Expense
10.
HELP MESSAGE/DATA DEFINITION
The fiscal month, in MM format, the first of which is October. Valid values are
as follows: 01 = October; 02 = November; 03 = December; 04 = January; 05 =
February;
06
=
March;
07
=
April;
08
=
May;
09 = June; 10 = July; 11 = August; 12 = September.
The net month expense amount received by a functional cost code during
allocation.
Personnel Allocated
OBJECT NAME
Fiscal Year
Fiscal Month
PCC
PCC Description
Skill Type Code
Skill Type Code Description
Skill Type Suffix
Skill Type Suffix Description
Duty Indicator
Duty Indicator Description
Service Occupation Code
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Personnel Category code for personnel FTEs, for example, C - Civilian, E Enlisted, L - Local National, O - Officer, T - Other, V - Volunteer, W - Red
Cross, and X - Contractor. Note, the Personnel Category code of W was
deactivated in Fiscal year 2003 and is no longer in use.
The description of a personnel category code, e.g., C = Civilian; E = Enlisted,
L = Local, O = Officer, T = Other, V = Volunteer, W = Red Cross, Volunteer,
and X = Contractor. Note, the Personnel Category code of W was deactivated
in Fiscal year 2003 and is no longer in use.
Categorization of personnel FTEs by Skill Type (for example, 1 – Clinician, 2 –
Direct Care Professional, 3 – Registered Nurse, 4 – Direct Care
Paraprofessional, 5 – Administrative / Clerical, N – Non-personnel).
The description of the skill type code.
Sub-categorization of personnel FTEs in relation to Skill Type. As an
example, valid values for Skill Subtype 1 are P = Physician, D = Dentist,
N = Intern-Medical, F = Fellow-Medical, R = Resident-Medical, S = InternDental, T = Fellow-Dental, U = Resident-Dental, and V = Veterinarian.
The description of the Skill Type and Skill Type Suffix mapping. Skill type
suffixes are discrete in their mapping to a skill type.
Indicates if an FTE is loaned (LND), borrowed (BRD), or not applicable (N/A).
The description of the duty indicator. Valid values are "Borrowed", "Loaned",
and "Not Applicable".
The Occupation Code prescribed by Service directive that uniquely identifies a
vocation and is used in reporting personnel Full-Time Equivalents and
workhours.
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OBJECT NAME
Service Occupation Code
Description
DoD Occupation Code
DoD Occupation Code
Description
Conditional Available FTE
Nonavailable Leave FTE
Nonavailable Other FTE
Nonavailable Sick FTE
11.
Account Subset Definition
OBJECT NAME
Fiscal Year
Parent DMIS ID
4th Level Functional Cost Code
4th Level Functional Cost Code
Desc
DMIS ID
3rd Level Functional Cost Code
ASN
Data Set ID
12.
HELP MESSAGE/DATA DEFINITION
The description of the Service Occupation Code prescribed by directive that
uniquely identifies a vocation and is used in reporting personnel Full-Time
Equivalents and workhours.
The Department of Defense (DoD) Occupation Code prescribed by directive
that uniquely identifies a vocation and is used in reporting personnel full-time
equivalents and workhours.
The description of a Department of Defense (DoD) Occupation Code
prescribed by directive that uniquely identifies a vocation and is used in
reporting personnel full-time equivalents and workhours.
Conditional Available Full-Time Equivalent is the amount of available full-time
equivalents received from a cost pool during FTE purification. One FTE
equals 168 hours or one man-month.
Nonavailable Leave Full-Time Equivalent is the amount of actual hours
expended of official leave unrelated to the healthcare mission divided by 168
hours. One FTE equals 168 hours or one man-month.
Nonavailable Other Full-Time Equivalent is the amount of actual hours
expended in support of other activities unrelated to the healthcare mission
divided by 168 hours. One FTE equals 168 hours or one man-month.
Nonavailable Sick Full-Time Equivalent is the amount of actual hours
expended in sick time or hospitalization unrelated to the healthcare mission
divided by 168 hours. One FTE equals 168 hours or one man-month.
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
The description of a functional cost code (fourth level) that identifies medical
and dental treatment facility work centers.
Defense Medical Information System ID for the reporting MTF/DTF.
The functional cost code (third level) that identifies medical and dental
treatment facility subaccount work centers. The following are examples: AAA =
Internal Medicine; AAB = Cardiology; ABA = General Surgery; ABB =
Cardiovascular and Thoracic Surgery
Assignment Sequence Number indicates the order by which a functional cost
code will be stepped down.
Data Set Identifier associates the data set.
Service Unit Cost
OBJECT NAME
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
Defense Medical Information System ID for the reporting MTF/DTF.
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OBJECT NAME
DoD SEEC
DoD SEEC Description
DoD SEEC Category
DoD SEEC Category Description
Service Unit Code
Service Unit Code Description
Skill Type Code
Skill Type Code Description
Statistical Amount
Direct Expense
Cost Pool
Stepdown Expense From D
accounts
Stepdown Expense From E
accounts
Service Unit Cost
13.
HELP MESSAGE/DATA DEFINITION
The Department of Defense (DoD) Standard Expense Element Code (SEEC)
is used to total Service-level detailed expense and obligation data into a
uniform format for Health Affairs.
The description of the Department of Defense (DoD) Standard Expense
Element Code (SEEC) used to total Service-level detailed expense and
obligation data into a uniform format for Health Affairs.
The category that identifies the Department of Defense (DoD) Standard
Expense Element Code (SEEC) as one of the following: 1, 2, 3, 4, 5, 6, 7, 8, 9,
0, A, and B.
The category description that identifies the Department of Defense (DoD)
Standard Expense Element Code (SEEC) as one of the following: 1 - Military
Personnel; 2 - Civilian Personnel; 3 - Supplies; 4 - Equipment; 5 - Contractual
Services; 6 - Other Funded; 7 - Other Unfunded; 8 - Medical/Dental Supplies;
9 - Depreciation; 0 - Free Receipts; A - Reservist; and B - Borrowed
Personnel.
The service unit code for EAS IV Service units such as Occupied Bed Days
with professional fees.
The description of the skill type code.
Categorization of personnel FTEs by Skill Type (for example, 1 – Clinician, 2 –
Direct Care Professional, 3 – Registered Nurse, 4 – Direct Care
Paraprofessional, 5 – Administrative / Clerical, N – Non-personnel).
The description of the skill type code.
The statistical amount for an functional cost code on a data set measuring a
quantity of work or output. This amount may be a raw or weighted amount
depending upon the definition of the service unit.
The expenses charged directly to a Functional Cost Code work center
A Cost Pool is a shared workcenter; typically used to record supplies,
equipment used by more than one workcenter.
Expenses from 'D' accounts
Expenses from 'E' accounts
Total Expense by 4th Level FCC / Service Unit Code
Patient Acuity
OBJECT NAME
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
Patient Acuity Category
Patient Number
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents the
period of time from 1 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are
as follows: 01 = October; 02 = November; 03 = December; 04 = January; 05 =
February;
06
=
March;
07
=
April;
08
=
May;
09 = June; 10 = July; 11 = August; 12 = September.
Defense Medical Information System ID for an MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Functional cost code for the MTF/DTF’s workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code.)
Defense Medical Information System ID for the reporting MTF/DTF.
The functional cost code (third level) that identifies medical and dental
treatment facility sub-account workcenters. The following are examples: AAA
=
Internal
Medicine;
AAB
=
Cardiology;
ABA = General Surgery; ABB = Cardiovascular and Thoracic Surgery.
Patient Acuity Category (0 through 6) represents the severity of patient
condition related to the level of nursing care for a patient. 0 represents the
lowest, and 6 is the highest.
The total number of patients reported monthly for specific categories such as
patient acuity or beneficiary category enrollment in managed care.
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OBJECT NAME
Nursing Hours
14.
DRG Cost FCC
OBJECT NAME
Fiscal Year
Fiscal Month
Parent DMIS ID
DMIS ID
3rd Level Functional Cost Code
DRG Code
Case Mix Index
FCC Average Length of Stay
FCC DRG RWP
FCC DRG Weight
FCC Total RWP
DRG Expense per Disposition
FCC Total DRG Expense
Inpatient Expense per
Disposition
Prof Salaries Per Disposition
FCC Total Dispositions
15.
HELP MESSAGE/DATA DEFINITION
The total number of nursing hours reported in each patient acuity category.
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Defense Medical Information System ID for the reporting MTF/DTF.
The functional cost code (third level) that identifies medical and dental
treatment facility subaccount work centers. The following are examples: AAA =
Internal Medicine; AAB = Cardiology; ABA = General Surgery; ABB =
Cardiovascular and Thoracic Surgery
The code that identifies a Diagnosis Related Group (DRG) which is an
inpatient classification scheme that relates demographic, diagnostic, and
therapeutic characteristics of patients to length of stay (LOS) and amount of
resources consumed. It is the basis to credit inpatient workload and allocate
resources within the Department of Defense (DoD) Military Health System
(MHS).
The Case Mix Index.
The average length of stay for the functional cost code level 3.
The DRG relative weighted product.
The DRG weight.
The Total DRG relative weighted product.
The total expense per DRG for the functional cost code level 3.
The total expense for the DRG dispositions (frequency) for the functional cost
code level 3.
Total inpatient expense for the functional cost code level 3 plus special
program expense - professional fees per disposition.
Professional Salaries (skill types 1 and 2) per disposition for the functional cost
code level 3.
The total dispositions for the functional cost code level 3.
Data Sets
OBJECT NAME
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
Defense Medical Information System ID for the reporting MTF/DTF.
The functional cost code (third level) that identifies medical and dental
treatment facility subaccount work centers. The following are examples: AAA =
Internal Medicine; AAB = Cardiology; ABA = General Surgery; ABB =
Cardiovascular and Thoracic Surgery
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OBJECT NAME
Providing DMIS ID
BCC
BCC Description
Data Set ID
Raw Statistical Amount
Weighted Statistical Amount
16.
HELP MESSAGE/DATA DEFINITION
The Defense Medical Information System identifier (DMIS ID) of the facility
who provides services to another facility.
Beneficiary Category Code identifies a group of patients, i.e., 1= active duty, 2
= family member of active duty, 3 = retiree, 4 = family member of retiree, and 5
= other. Beneficiary Category Codes map to Patient Category Codes.
The long description of the Beneficiary Category Code, i.e., active duty, family
member of active duty, retiree, family member of retiree, and other.
Data Set Identifier associated with a data set.
The raw statistical amount for a functional cost code on a data set measuring
a quantity of work or output.
The weighted statistical amount for a functional cost code on a data set
measuring a quantity of work or output.
Pure Data
Subclass: Expense Pure
OBJECT NAME
Cost Center
Data Source
DMIS ID
Fiscal Year
Fiscal Month
Functional Area
Funds Center
4th Level Functional Cost Code
Order Type
Obligation Fiscal Year
Parent DMIS ID
Pure Record ID
RC/CC
Schedule Type Code
Service Code
Service PEC
Service BS/L
October 21, 2013
HELP MESSAGE/DATA DEFINITION
Cost Center; part of the Army GFEBS financial pure file but is not used in EAS
IV financial processing.
Identifies the source of the financial data, STANFINS (Army), GFEBS (Army),
STARS/FL (Navy), and MicroBAS (Air Force)
Defense Medical Information System ID for the reporting MTF/DTF.
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Part of the Army GFEBS financial pure file. EAS IV adds two trailing zeroes to
the functional area to create the AMSCO.
Part of the Army GFEBS financial pure file. The Funds Center is used to
parse the GFEBS file by a unique mapping to a valid Parent DMIS ID.
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
Order Type; part of the Army GFEBS financial pure file but is not used in EAS
IV financial processing.
The fiscal year that the expense was obligated.
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Unique serial key that represents each entry in the expense_pure table.
Responsibility Cost/Center Code map to a Functional Cost Code and are used
by the Air Force to record expenses and obligations in financial data.
The code that identifies the schedule type which defines the source of the
expense data, e.g. F- Financial; P-Personnel; or M-Manual.
Facility Service Code definitions are A (Army), N (Navy), and F (Air Force).
The Service-Unique Program Element Code prescribed by directive that
identifies an account which integrates a combination of personnel, equipment,
and facilities constituting military or support capability and is used in reporting
financial data, e.g., AMSCO = Army Management Structure Code, SAG =
Subactivity Group.
The Service-Unique Basic Symbol/Limit Code (Appropriation) valid for a
specified fiscal year and used for reporting purposes. It represents a highlevel funding category for each Military Service. Service-Unique basic
symbol/limit codes map to DoD basic symbol /limit codes. The Air Force uses
a fund code in place of a basic symbol/limit.
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OBJECT NAME
SOF
SUEE Code
WBS Element
Expense YTD
Obligation YTD
HELP MESSAGE/DATA DEFINITION
The indicator that identifies the source of funds of the data, i.e., D - Direct or R
- Reimbursable.
The Service-Unique expense element code used in reporting financial data.
The codes map to the Health Affairs Standard Expense Element Codes and
represent an Expense Element Code for the Navy; an Element of Resource
Code for the Army; and an Element of Expense and Investment Code for the
Air Force.
Work Breakdown Structure Element; part of the Army GFEBS financial pure
file but is not used in EAS IV financial processing.
The year-to-date (cumulative) expenses of the data received from the financial
system.
The year-to-date (cumulative) amount of obligation of the data received from
the financial system.
Subclass: Personnel Pure
OBJECT NAME
Pure Record ID
Fiscal Year
Fiscal Month
Parent DMIS ID
DMIS ID
4th Level Functional Cost Code
SUEE Code
Service Code
Service PEC
Service BS/L
Skill Type Code
Skill Type Suffix
Service Occupation Code
October 21, 2013
HELP MESSAGE/DATA DEFINITION
Unique serial key that represents each entry in the personnel_pure table.
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Defense Medical Information System ID for the reporting MTF/DTF.
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
The Service-Unique expense element code used in reporting financial data.
The codes map to the Health Affairs Standard Expense Element Codes and
represent an Expense Element Code for the Navy; an Element of Resource
Code for the Army; and an Element of Expense and Investment Code for the
Air Force.
Facility Service Code definitions are A (Army), N (Navy), and F (Air Force).
The Service-Unique Program Element Code prescribed by directive that
identifies an account which integrates a combination of personnel, equipment,
and facilities constituting military or support capability and is used in reporting
financial data, e.g., AMSCO = Army Management Structure Code, SAG =
Subactivity Group.
The Service-Unique Basic Symbol/Limit Code (Appropriation) valid for a
specified fiscal year and used for reporting purposes. It represents a highlevel funding category for each Military Service. Service-Unique basic
symbol/limit codes map to DoD basic symbol /limit codes. The Air Force uses
a fund code in place of a basic symbol/limit.
Categorization of personnel FTEs by Skill Type (for example, 1 – Clinician, 2 –
Direct Care Professional, 3 – Registered Nurse, 4 – Direct Care
Paraprofessional, 5 – Administrative / Clerical, N – Non-personnel).
Sub-categorization of personnel FTEs in relation to Skill Type. As an
example, valid values for Skill Subtype 1 are P = Physician, D = Dentist,
N = Intern-Medical, F = Fellow-Medical, R = Resident-Medical, S = InternDental, T = Fellow-Dental, U = Resident-Dental, and V = Veterinarian.
The Occupation Code prescribed by Service directive that uniquely identifies a
vocation and is used in reporting personnel Full-Time Equivalents and
workhours.
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OBJECT NAME
PCC
Duty Indicator
SOF
Available Salary Expense
Nonavailable Salary Expense
Assigned FTE
Available FTE
Nonavailable Sick FTE
Nonavailable Leave FTE
Nonavailable Other FTE
Available Workhours
Nonavailable Sick Workhours
Nonavailable Leave Workhours
Nonavailable Other Workhours
17.
HELP MESSAGE/DATA DEFINITION
Personnel Category code for personnel FTEs, for example, C - Civilian, E Enlisted, L - Local National, O - Officer, T - Other, V - Volunteer, W - Red
Cross, and X - Contractor. Note, the Personnel Category code of W was
deactivated in Fiscal year 2003 and is no longer in use.
Indicates if an FTE is loaned (LND), borrowed (BRD), or not applicable (N/A).
The indicator that identifies the source of funds of the data, i.e., D - Direct or R
- Reimbursable.
Available Salary Expense for personnel, Salary Expense incurred as a result
of providing service directly to the workcenter
Nonavailable Salary Expense is the Salary Expense incurred for hours
expended in official leave, hospital/sick, or other leave unrelated to the
healthcare mission.
Assigned full-time equivalents (FTEs) represent those personnel who are on
the facility's manning and/or staffing document. One FTE equals 168 hours or
one man-month. This comes from the personnel detail table.
Available Full-Time Equivalent is the amount of labor available for one person
in one month. One FTE equals 168 hours or one man-month.
Nonavailable Sick Full-Time Equivalent is the amount of actual hours
expended in sick time or hospitalization unrelated to the healthcare mission
divided by 168 hours. One FTE equals 168 hours or one man-month.
Nonavailable Leave Full-Time Equivalent is the amount of actual hours
expended of official leave unrelated to the healthcare mission divided by 168
hours. One FTE equals 168 hours or one man-month.
Nonavailable Other Full-Time Equivalent is the amount of actual hours
expended in support of other activities unrelated to the healthcare mission
divided by 168 hours. One FTE equals 168 hours or one man-month.
Available Workhours are the amount of hours a person works in one month.
Nonavailable Sick Workhours is the amount of actual hours expended in sick
time or hospitalization unrelated to the healthcare mission.
Nonavailable Leave Workhours is the amount of actual hours expended of
official leave unrelated to the healthcare mission.
Nonavailable Other Workhours is the amount of actual hours expended in
support of other activities unrelated to the healthcare mission.
Ambulatory CPT Workload
OBJECT NAME
Fiscal Year
Parent DMIS ID
Fiscal Month
Providing DMIS ID
Providing Functional Cost Code
BCC
BCC Description
CPT Code
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
The Defense Medical Information System identifier (DMIS ID) of the facility
who provides services to another facility.
The functional cost code account used to identify work centers that provide
services to other work centers such as ancillary services providing services to
inpatient work centers.
Beneficiary Category Code identifies a group of patients, i.e., 1= active duty, 2
= family member of active duty, 3 = retiree, 4 = family member of retiree, and 5
= other. Beneficiary Category Codes map to Patient Category Codes.
The long description of the Beneficiary Category Code, i.e., active duty, family
member of active duty, retiree, family member of retiree, and other.
The Current Procedural Terminology (CPT) code as defined by the American
Medical Association (AMA). CPT codes are used to report workload for
ambulatory visits, radiology, laboratory, etc.
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OBJECT NAME
CPT Code Modifier
CPT Code Type
CPT AMA Short Name
CPT Code DoD Name
CPT Code Weight
Raw Statistical Amount
Weighted Statistical Amount
Cost per Weighted Unit
Total Procedure Cost
18.
HELP MESSAGE/DATA DEFINITION
The modifier used in conjunction with the Current Procedural Terminology
(CPT) code to describe different types of radiology procedures, e.g., read,
exam, or read and exam.
Indicates the category of procedure (A=Ambulatory, C=Cardiology,
L=Laboratory, R=Radiology).
The American Medical Association (AMA) short name for the Current
Procedural Terminology (CPT) code.
The TRICARE Management Activity name given to a Current Procedural
Terminology (CPT) code.
The weight of a Current Procedural Terminology (CPT) code as defined by
Health Affairs.
The number of outpatient procedures performed.
The weighted statistical amount for a functional cost code on the ambulatory
data set measuring a quantity of work or output.
The total procedure cost divided by weighted statistical amount.
Total procedure cost for a given month, fiscal year, and cpt_cd.
Ancillary CPT Workload
OBJECT NAME
Fiscal Year
Parent DMIS ID
Fiscal Month
Providing DMIS ID
Providing Functional Cost
Code
BCC
BCC Description
CPT Code
CPT Code Modifier
CPT Code Type
CPT AMA Short Name
CPT Code DoD Name
CPT Code Weight
Raw Statistical Amount
Weighted Statistical Amount
Cost per Weighted Unit
Total Procedure Cost
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in
time beginning with 01 October through 30 September.
Defense Medical Information System ID for a MTF/DTF responsible for MEPRS
reporting for itself and its child facilities.
The fiscal month, in MM format, the first of which is October. Valid values are: 01
= October; 02 = November; 03 = December; 04 = January; 05 = February; 06 =
March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 = September
The Defense Medical Information System identifier (DMIS ID) of the facility who
provides services to another facility.
The functional cost code account used to identify work centers that provide
services to other work centers such as ancillary services providing services to
inpatient work centers.
Beneficiary Category Code identifies a group of patients, i.e., 1= active duty, 2 =
family member of active duty, 3 = retiree, 4 = family member of retiree, and 5 =
other. Beneficiary Category Codes map to Patient Category Codes.
The long description of the Beneficiary Category Code, i.e., active duty, family
member of active duty, retiree, family member of retiree, and other.
The Current Procedural Terminology (CPT) code as defined by the American
Medical Association (AMA).
CPT codes are used to report workload for
ambulatory visits, radiology, laboratory, etc.
The modifier used in conjunction with the Current Procedural Terminology (CPT)
code to describe different types of radiology procedures, e.g., read, exam, or read
and exam.
Indicates the category of procedure (A=Ambulatory, C=Cardiology, L=Laboratory,
R=Radiology).
The American Medical Association (AMA) short name for the Current Procedural
Terminology (CPT) code.
The TRICARE Management Activity name given to a Current Procedural
Terminology (CPT) code.
The weight of a Current Procedural Terminology (CPT) code as defined by Health
Affairs.
The number of procedures performed.
The weighted statistical amount for a functional cost code on an ancillary data set
measuring a quantity of work or output.
The total procedure cost divided by weighted statistical amount.
Total procedure cost for a given month, fiscal year, cpt_cd.
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19.
Respiratory/Pulmonary Workload
OBJECT NAME
Fiscal Year
Parent DMIS ID
Fiscal Month
Providing DMIS ID
Providing Functional Cost Code
BCC
BCC Description
RT/PF Procedure Code
RT/PF Procedure Code
Description
RT/PF Procedure Code Weight
Raw Statistical Amount
Weighted Statistical Amount
Cost per Weighted Unit
Total Procedure Cost
20.
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
The Defense Medical Information System identifier (DMIS ID) of the facility
who provides services to another facility.
The functional cost code account used to identify work centers that provide
services to other work centers such as ancillary services providing services to
inpatient work centers.
Beneficiary Category Code identifies a group of patients, i.e., 1= active duty, 2
= family member of active duty, 3 = retiree, 4 = family member of retiree, and 5
= other. Beneficiary Category Codes map to Patient Category Codes.
The long description of the Beneficiary Category Code, i.e., active duty, family
member of active duty, retiree, family member of retiree, and other.
The code that identifies a Respiratory Therapy, Pulmonary Function, or
Cardiovascular procedure as defined by the American Association for
Respiratory Care (AARC) Uniform Reporting Manual. It is the basis to credit
respiratory/inhalation therapy workload and allocate resources within the
Department of Defense (DoD) Military Health System (MHS).
The description of a Respiratory Therapy, Pulmonary Function, or
Cardiovascular procedure code as defined by the American Association for
Respiratory Care (AARC) Uniform Reporting Manual. It is the basis to credit
respiratory/inhalation therapy workload and allocate resources within the
Department of Defense (DoD) Military Health System (MHS).
The weight of a Respiratory Therapy, Pulmonary Function, or Cardiovascular
procedure code as defined by the American Association for Respiratory Care
(AARC) Uniform Reporting Manual.
It is the basis to credit
respiratory/inhalation therapy workload and allocate resources within the
Department of Defense (DoD) Military Health System (MHS).
The number of procedures performed.
The weighted statistical amount for a functional cost code on a respiratory
therapy/pulmonary function data set measuring a quantity of work or output.
The total procedure cost divided by weighted statistical amount.
Total procedure cost for a given month, fiscal year, cpt_cd.
FCC Expense Summary
OBJECT NAME
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
Defense Medical Information System ID for the reporting MTF/DTF.
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OBJECT NAME
3rd Level Functional Cost Code
Direct Care Professional Salary
Direct Clinician Salary
Direct Medical Supply Expense
Direct Other Expense
Direct Other Salary Expense
Indirect Ancillary Salary Expense
Indirect Ancillary Other Expense
Indirect Ancillary Supply
Expense
Indirect Support Supply Expense
Indirect Support Salary Expense
Indirect Support Other Expense
Expense Contributed
Total Expense
21.
HELP MESSAGE/DATA DEFINITION
The functional cost code (third level) that identifies medical and dental
treatment facility subaccount work centers. The following are examples: AAA =
Internal Medicine; AAB = Cardiology; ABA = General Surgery; ABB =
Cardiovascular and Thoracic Surgery
Direct care professional (skill type = 2) salary expenses by functional cost
code. Includes salary expenses received from cost pools.
Direct clinician (skill type = 1) salary expenses by functional cost code.
Includes salary expenses received from cost pools.
Direct expenses for medical/dental supplies (SEEC category = 8). Includes
expenses received from cost pools.
Direct expenses other than labor and medical supply expenses by functional
cost code. Includes expenses received from cost pools.
Direct salary expenses by functional cost code for skill types 3 and 4. Includes
salary expenses received from cost pools.
Salary expenses received from Ancillary Support Accounts.
Expenses received from Ancillary Accounts other than labor, supplies, and
medical/dental supplies.
Expenses received from Ancillary Accounts for supplies and medical/dental
supplies.
Expenses received from Support Services Accounts for supplies and
medical/dental supplies.
Salary expenses received from Support Services Accounts plus
administrative/clerical (skill type = 5) expenses.
Expenses received from Support Services Accounts other than labor, supplies,
and medical/dental supplies.
The net month expense amount contributed to other accounts during
stepdown.
Total Expense is calculated as the Direct Care Professional Salary, Direct
Clinician Salary, Direct Medical Supply Expense, Direct Other Expense, Direct
Other Salary Expense, Indirect Ancillary Salary Expense, Indirect Ancillary
Other Expense, Indirect Ancillary Supply Expense, Indirect Support Supply
Expense, Indirect Support Salary Expense, Indirect Support Other Expense,
and Expense Contributed for each FCC Summary Expense record.
FCC Summary
OBJECT NAME
Fiscal Year
Fiscal Month
Parent DMIS ID
4th Level Functional Cost Code
DMIS ID
3rd Level Functional Cost Code
Admissions
Ancillary Procedures Count
Ancillary Weighted Procedures
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
Defense Medical Information System ID for the reporting MTF/DTF.
The functional cost code (third level) that identifies medical and dental
treatment facility subaccount work centers. The following are examples: AAA =
Internal Medicine; AAB = Cardiology; ABA = General Surgery; ABB =
Cardiovascular and Thoracic Surgery
The number of admissions in a particular MTF by functional cost code
The count of ancillary procedures by Functional Cost Code
The quantity representing the number of ancillary weighted procedures by
Functional Cost Code
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OBJECT NAME
Assigned FTE
Available FTE
Purified Available FTE
Total Available FTE
Dental Procedure
Dispositions
Nonavailable Sick FTE
Nonavailable Leave FTE
Nonavailable Other FTE
Nursing Patient Acuity
Occupied Bed Days
Outpatient Visits
Total Visits
Administrative Clerical Salary
Clinical Salary
Direct Expense
Direct Obligation
Direct Care Professional Salary
Direct Care Paraprofessional
Salary
Purified Expense
Registered Nurse Salary
Expense Contributed
Stepdown Expense From D
accounts
Stepdown Expense From E
accounts
Personnel Direct Expense
Total Expense
October 21, 2013
HELP MESSAGE/DATA DEFINITION
Assigned full-time equivalents (FTEs) represent those personnel who are on
the facility's manning and/or staffing document. One FTE equals 168 hours or
one man-month. This comes from the personnel detail table.
Available Full-Time Equivalent is the amount of labor available for one person
in one month. One FTE equals 168 hours or one man-month.
Available full-time equivalents received from a cost pool during FTE
purification. One FTE equals 168 hours or one man-month.
Total Available Full-Time Equivalent is calculated as the Available FTE and
Purified Available FTE.
The weighted dental procedures reported in Functional Cost Code
The number of patient discharges by Functional Cost Code for all MTFs
Nonavailable Sick full-time equivalent is the amount of actual hours expended
in support of sick time or hospitalization unrelated to the healthcare mission
divided by 168 hours. One FTE equals 168 hours or one man-month. This
comes from the personnel detail table.
Nonavailable Leave full-time equivalent is the amount of actual hours
expended in support of official leave unrelated to the healthcare mission
divided by 168 hours. One FTE equals 168 hours or one man-month. This
comes from the personnel detail table.
Nonavailable Other full-time equivalent is the amount of actual hours
expended in support of other activities unrelated to the healthcare mission
divided by 168 hours. One FTE equals 168 hours or one man-month. This
comes from the personnel detail table.
The nursing acuity workload amount reported by a Functional Cost Code
The number of occupied bed days reported for a MTF in a given month as
reported by Functional Cost Code
The number of outpatient visits for a MTF
The number of ambulatory visits including inpatient and outpatient visits as
reported by MEPRS
Administrative and clerical salaries
The value in dollars representing the salary of a clinician(s) by Functional Cost
Code
The expenses charged directly to a Functional Cost Code work center
The obligations charged directly to a Functional Cost Code work center
MEPRS salary expense reported for direct care professional personnel
MEPRS salary expense reported for direct care paraprofessional personnel
MEPRS purified total expense for inpatient care, ambulatory care, the reported
dollars from cost pools prenatal care, and special programs
The salary costs for the skill type, registered nurse as reported by Functional
Cost Code
An expense used in the FAS stepdown process for a Functional Cost Code
The expenses stepped down from D, ancillary work centers as reported by
Functional Cost Code
The expenses stepped down from E, support work centers as reported by
Functional Cost Code
Personnel Direct Expense is calculated as the Administrative Clerical Salary,
Clinical Salary, Direct Care Professional Salary, Direct Care Paraprofessional
Salary, and Registered Nurse Salary for each FCC Summary record.
Total Expense is calculated as the Direct Expense, Purified Expense, Expense
Contributed, Stepdown Expense from Ancillary (D) accounts, and Stepdown
Expense from Support Services (E) accounts for each FCC Summary record.
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22.
Facility Summary
OBJECT NAME
Fiscal Year
Fiscal Month
Parent DMIS ID
Admissions
Assigned FTE A
Assigned FTE B
Assigned FTE C
Assigned FTE D
Assigned FTE E
Assigned FTE F
Assigned FTE G
Dispositions
Estimated ADPL
Occupied Bed Days
Outpatient Visits
Total Available FTE A
Total Available FTE B
Total Available FTE C
Total Available FTE D
Total Available FTE E
Total Available FTE F
Total Available FTE G
Total Visits
Direct Obligations A
Direct Obligations B
Direct Obligations C
Direct Obligations D
Direct Obligations E
Direct Obligations F
Direct Obligations G
Total Expense A
Total Expense B
Total Expense C
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are: 01 =
October; 02 = November; 03 = December; 04 = January; 05 = February; 06 = March; 07 =
April; 08 = May; 09 = June; 10 = July; 11 = August; 12 = September
Defense Medical Information System ID for a MTF/DTF responsible for MEPRS reporting
for itself and its child facilities.
The number of admissions in a particular MTF by functional cost code
The full-time equivalents assigned to the Inpatient Care Functional Category as reported
in EAS IV. One FTE equals 168 hours or one man-month.
The full-time equivalents assigned to the Ambulatory Care Functional Category as
reported in EAS IV. One FTE equals 168 hours or one man-month.
The full-time equivalents assigned to the Dental Care Functional Category as reported in
EAS IV. One FTE equals 168 hours or one man-month.
The full-time equivalents assigned to the Ancillary Services Functional Category as
reported in EAS IV. One FTE equals 168 hours or one man-month.
The full-time equivalents assigned to the Support Services Functional Category as
reported in EAS IV. One FTE equals 168 hours or one man-month.
The full-time equivalents assigned to the Special Programs Functional Category as
reported in EAS IV. One FTE equals 168 hours or one man-month.
The full-time equivalents assigned to the Readiness Functional Category as reported in
EAS IV. One FTE equals 168 hours or one man-month.
The number of patient discharges by Functional Cost Code for all MTFs
Inpatient Estimated ADPL (Average Daily Patient Load) = Inpatient Occupied Bed Days /
Number Of Days in the Processing Period
The number of occupied bed days reported for a MTF in a given month as reported by
MEPRS
The number of outpatient visits for a MTF
The total amount of actual hours expended in support of sick time or hospitalization
related to the health care mission divided by 168 hours for Inpatient Accounts
The total amount of actual hours expended in support of sick time or hospitalization
related to the health care mission divided by 168 hours for Ambulatory Accounts
The total amount of actual hours expended in support of sick time or hospitalization
related to the health care mission divided by 168 hours for Dental Accounts
The total amount of actual hours expended in support of sick time or hospitalization
related to the health care mission divided by 168 hours for Ancillary Support Accounts
The total amount of actual hours expended in support of sick time or hospitalization
related to the health care mission divided by 168 hours for Support Services Accounts
The total amount of actual hours expended in support of sick time or hospitalization
related to the health care mission divided by 168 hours for Special Program Accounts
The total amount of actual hours expended in support of sick time or hospitalization
related to the health care mission divided by 168 hours for Medical Readiness Accounts
The number of ambulatory visits including inpatient and outpatient visits as reported by
MEPRS
Total month net direct obligations for Inpatient Accounts
Total month net direct obligations for Ambulatory Accounts
Total month net direct obligations for Dental Accounts
Total month net direct obligations for Ancillary Accounts
Total month net direct obligations for Support Services Accounts
Total month net direct obligations for Special Program Accounts
Total month net direct obligations for Medical Readiness Accounts
Total expense after purification and stepdown for Inpatient Accounts.
Total expense after purification and stepdown for Ambulatory Accounts.
Total expense after purification and stepdown for Dental Accounts.
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OBJECT NAME
Total Expense D
Total Expense E
Total Expense F
Total Expense G
23.
HELP MESSAGE/DATA DEFINITION
Total expense after purification and stepdown for Ancillary Accounts.
Total expense after purification and stepdown for Support Services Accounts.
Total expense after purification and stepdown for Special Programs Accounts.
Total expense after purification and stepdown for Readiness Accounts.
Transmission Job
OBJECT NAME
Process Job ID
Fiscal Year
Fiscal Month
Parent DMIS ID
Successful Data Extract
Service Start
Successful Repository Load
Process
Successful Transmit
ASD Record Count
Ambulatory Record Count
Ancillary Record Count
Data Set Record Count
DRG Record Count
Expense Accepted Record Count
Expense Allocated Record Count
Expense Pure Record Count
Personnel Accepted Record
Count
Personnel Pure Record Count
Patient Acuity Record Count
Personnel Allocated Record
Count
RT/PF Record Count
Service Unit Cost Record Count
Transmission Software Version
Nbr
Transmission Job ID
Transmission Status
User ID
Compressed File Name
Requested Transmission
Timestamp
Scheduled Timestamp
Transmission Service Timestamp
24.
HELP MESSAGE/DATA DEFINITION
Allocation Process Job Id from EAS IV MTF/DTF transmission
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
Defense Medical Information System ID for a MTF/DTF responsible for
MEPRS reporting for itself and its child facilities.
Flag for Successful pull of EAS IV sites allocated data
Date / Time Service Started
Flag to indicate a successful load of data into repository
Flag from EAS IV site indicating a successful transmission to Central
Repository
Record count for transmitted ASD file.
Record count for ambulatory records transmitted in the Standard Ambulatory
Data Record file.
Record count for transmitted Ancillary file.
Record count for transmitted Data Set file.
Record count for transmitted DRG file.
Record count for transmitted Expense Accepted file.
Record count for transmitted Expense Allocated file.
Record count for transmitted Expense Pure file.
Record count for transmitted Personnel Accepted file.
Record count for transmitted Personnel Pure file.
Record count for transmitted Patient Acuity file.
Record count for transmitted Personnel Allocated file.
Record count for transmitted Respiratory / Pulmonary file.
Record count for transmitted Service Unit Cost file.
Transmission software version number
Unique transmission job id from EAS IV site
Status of Transmission
User Id of person who scheduled the sites transmission
Name of Compressed File sent from EAS IV site
Date and Time Transmission was requested
Scheduled Transmission Date / Timestamp
Date / Time transmission services started to pull data from EAS IV site
Reference Only
October 21, 2013
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Subclass: Beneficiary Category Codes (BCCs)
OBJECT NAME
Fiscal Year
BCC
BCC Description
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
Beneficiary Category Code identifies a group of patients, i.e., 1= active duty, 2
= family member of active duty, 3 = retiree, 4 = family member of retiree, and 5
= other. Beneficiary Category Codes map to Patient Category Codes.
The long description of the Beneficiary Category Code, i.e., active duty, family
member of active duty, retiree, family member of retiree, and other.
Subclass: Current Procedural Terminology (CPT) Codes
OBJECT NAME
Fiscal Month
Fiscal Year
CPT Code
CPT Code Modifier
CPT Code Type
CPT AMA Short Name
CPT Code DoD Name
CPT Code Weight
HELP MESSAGE/DATA DEFINITION
The fiscal month, in MM format, the first of which is October. Valid values are:
01 = October; 02 = November; 03 = December; 04 = January; 05 = February;
06 = March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 =
September
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The Current Procedural Terminology (CPT) code as defined by the American
Medical Association (AMA). CPT codes are used to report workload for
ambulatory visits, radiology, laboratory, etc.
The modifier used in conjunction with the Current Procedural Terminology
(CPT) code to describe different types of radiology procedures, e.g., read,
exam, or read and exam.
Indicates the category of procedure (A=Ambulatory, C=Cardiology,
L=Laboratory, R=Radiology).
The American Medical Association (AMA) short name for the Current
Procedural Terminology (CPT) code.
The TRICARE Management Activity name given to a Current Procedural
Terminology (CPT) code.
The weight of a Current Procedural Terminology (CPT) code as defined by
Health Affairs.
Subclass: Dental Procedure Codes
OBJECT NAME
Fiscal Year
Dental Procedure Code
Dental Procedure Code
Description
Dental Procedure Code Owner
Dental Procedure Code DoD
Weight
Activation Date
Deactivation Date
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The code that identifies the Dental Procedure.
Description of Dental Procedure Code
Owner of Dental Procedure Code
DoD Weight for a Dental Procedure Code
Date the Dental Procedure Code was activated.
Date Dental Code was deactivated
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Subclass: DoD Basic Symbol/Limits (BS/Ls)
OBJECT NAME
Fiscal Year
DoD BS/L
DoD BS/L Description
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The Department of Defense (DoD) Standard Basic Symbol/Limit Code
(Appropriation) valid for a specified fiscal year and used for reporting
purposes. It represents a high-level funding category for the federal budget.
The description of the Department of Defense (DoD) Standard Basic
Symbol/Limit Code (Appropriation) valid for a specified fiscal year and used for
reporting purposes
Subclass: DoD Program Element Codes (PECs)
OBJECT NAME
Fiscal Year
DoD PEC
DoD PEC Description
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
The Department of Defense (DoD) Program Element Code (PEC) that identifies an
account which integrates a combination of personnel, equipment, and facilities
constituting military or support capability and is used in reporting financial data.
The description of the Department of Defense (DoD) Program Element Code (PEC)
that identifies an account which integrates a combination of personnel, equipment, and
facilities constituting military or support capability and is used in reporting financial data.
Subclass: DoD Standard Expense Element Codes (SEECs)
OBJECT NAME
Fiscal Year
DoD SEEC
DoD SEEC Description
Fixed Cost Percent
(Hidden)
DoD SEEC Category
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in
time beginning with 01 October through 30 September.
The Department of Defense (DoD) Standard Expense Element Code (SEEC) is used
to total Service-level detailed expense and obligation data into a uniform format for
Health Affairs.
The description of the Department of Defense (DoD) Standard Expense Element Code
(SEEC) used to total Service-level detailed expense and obligation data into a uniform
format for Health Affairs.
The percentage of the expense associated with an Expense Element Code that is a
fixed cost.
The category that identifies the Department of Defense (DoD) Standard Expense
Element Code (SEEC) as one of the following: 1, 2, 3, 4, 5, 6, 7, 8, 9, 0, A, and B.
Subclass: DoD Standard Expense Element Code (SEEC) Categories
OBJECT NAME
Fiscal Year
DoD SEEC Category
DoD SEEC Category
Description
Schedule Type Code
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in
time beginning with 01 October through 30 September.
The category that identifies the Department of Defense (DoD) Standard Expense
Element Code (SEEC) as one of the following: 1, 2, 3, 4, 5, 6, 7, 8, 9, 0, A, and B.
The category description that identifies the Department of Defense (DoD) Standard
Expense Element Code (SEEC) as one of the following: 1 - Military Personnel; 2 Civilian Personnel; 3 - Supplies; 4 - Equipment; 5 - Contractual Services; 6 - Other
Funded; 7 - Other Unfunded; 8 - Medical/Dental Supplies; 9 - Depreciation; 0 - Free
Receipts; A - Reservist; and B - Borrowed Personnel.
The code that identifies the schedule type which defines the source of the expense
data, e.g. F- Financial; P-Personnel; or M-Manual.
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Subclass: Duty Indicators
OBJECT NAME
HELP MESSAGE/DATA DEFINITION
Fiscal Year
Duty Indicator
Duty Indicator Description
The year associated with the data reported. The fiscal year represents a period in
time beginning with 01 October through 30 September.
Indicates if an FTE is loaned (LND), borrowed (BRD), or not applicable (N/A).
The description of the duty indicator. Valid values are "Borrowed", "Loaned", and "Not
Applicable".
Subclass: Expense Indicators
OBJECT NAME
HELP MESSAGE/DATA DEFINITION
Fiscal Year
Expense Indicator
Expense Indicator Description
The year associated with the data reported. The fiscal year represents a period in
time beginning with 01 October through 30 September.
The indicator that identifies expense type. Valid values are: 1 - Direct; 2 - Cost
Pool; 3 - Support Services; 4 - Support Services via Cost Pool; 5 - Ancillary; 6 Ancillary via Cost Pool; 7 - Expenses Contributed
The description of the expense indicator.
Subclass: Fiscal Year Groups (Hidden)
OBJECT NAME
Fiscal Year
Fiscal Year Group ID
Fiscal Year Name
Fiscal Year Description
Fiscal Year Start
Fiscal Year End
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
The number assigned to the fiscal year groups used in querying data in the EAS IV
Repository
Name of the fiscal year group used in querying data in the EAS IV Repository
Description of the fiscal year group used in querying data in the EAS IV Repository
Starting fiscal year used in querying data in the EAS IV Repository
Ending fiscal year used in querying data in the EAS IV Repository
Subclass: Functional Cost Codes
OBJECT NAME
Fiscal Year
1st Level Functional
Cost Code
1st Level Functional
Cost Code Desc
2nd Level Functional
Cost Code
2nd Level Functional
Cost Code Desc
3rd Level Functional
Cost Code
3rd Level Functional
Cost Code Desc
Cost Pool Indicator
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
The functional cost code (first level) that identifies medical and dental treatment facility
functional categories. Valid values are: A = Inpatient Care; B = Ambulatory Care; C =
Dental Care; D = Ancillary Services; E = Support Services; F = Special Programs; G =
Readiness
The description of a functional cost code (first level) that identifies medical and dental
treatment facility functional categories.
The functional cost code (second level) that identifies medical and dental treatment facility
summary accounts. The following are examples: AA = Medical Care; AB = Surgical Care;
AC = Obstetrical and Gynecological Care; AD = Pediatric Care
The description of a functional cost code (second level) that identifies medical and dental
treatment facility summary accounts.
The functional cost code (third level) that identifies medical and dental treatment facility
subaccount work centers. The following are examples: AAA = Internal Medicine; AAB =
Cardiology; ABA = General Surgery; ABB = Cardiovascular and Thoracic Surgery
The description of a functional cost code (third level) that identifies medical and dental
treatment facility subaccount work centers.
The indicator that identifies if the third level sub-account functional cost code is a cost
pool account. The functional cost code will contain an "X" in the third position.
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Subclass: Healthcare Support Organizations (HSOs)
OBJECT NAME
Fiscal Year
HSO
HSO Description
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
Healthcare Support Organization (Navy)
Healthcare Support Organization description
Subclass: Major Commands (MAJCOMs)
OBJECT NAME
HELP MESSAGE/DATA DEFINITION
Fiscal Year
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
MAJCOM
Major Command (Air Force)
MAJCOM Description
Major Command description.
Subclass: Occupation Codes
Subclass: DoD Occupation Codes
OBJECT NAME
Fiscal Year
DoD Occupation Code
DoD Occupation Code
Description
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
The Department of Defense (DoD) Occupation Code prescribed by directive that
uniquely identifies a vocation and is used in reporting personnel full-time equivalents
and workhours.
The description of a Department of Defense (DoD) Occupation Code prescribed by
directive that uniquely identifies a vocation and is used in reporting personnel full-time
equivalents and workhours.
Subclass: Service Occupation Codes
OBJECT NAME
Fiscal Year
Service Code
Service Occupation
Code
Service Occupation
Code Description
Skill Type Code
DoD Occupation Code
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in
time beginning with 01 October through 30 September.
Facility Service Code definitions are A (Army), N (Navy), and F (Air Force).
Service-unique Occupation Code for personnel FTEs
The description of the Service Occupation Code prescribed by directive that uniquely
identifies a vocation and is used in reporting personnel Full-Time Equivalents and
workhours.
Categorization of personnel FTEs by Skill Type (for example, 1 – Clinician, 2 – Direct
Care Professional, 3 – Registered Nurse, 4 – Direct Care Paraprofessional, 5 –
Administrative / Clerical, N – Non-personnel).
The Department of Defense (DoD) Occupation Code prescribed by directive that
uniquely identifies a vocation and is used in reporting personnel full-time equivalents
and workhours.
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Subclass: Personnel Category Codes (PCCs)
OBJECT NAME
HELP MESSAGE/DATA DEFINITION
Fiscal Year
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
PCC
Personnel Category code for personnel FTEs, for example, C - Civilian, E - Enlisted, L Local National, O - Officer, T - Other, V - Volunteer, W - Red Cross, and X - Contractor.
Note, the Personnel Category code of W was deactivated in Fiscal year 2003 and is no
longer in use.
The description of a personnel category code, e.g., C = Civilian; E = Enlisted, L = Local,
O = Officer, T = Other, V = Volunteer, W = Red Cross, Volunteer, and X = Contractor.
Note, the Personnel Category code of W was deactivated in Fiscal year 2003 and is no
longer in use.
PCC Description
Subclass: Regional Medical Commands (RMCs)
OBJECT NAME
Fiscal Year
RMC
RMC Description
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
Regional Medical Command (Army)
Regional Medical Command description.
Subclass: Respiratory Therapy/Pulmonary Function (RT/PF) Codes
OBJECT NAME
Fiscal Year
RT/PF Procedure Code
RT/PF Procedure Code
Description
RT/PF Procedure Code
Weight
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period
in time beginning with 01 October through 30 September.
The code that identifies a Respiratory Therapy, Pulmonary Function, or
Cardiovascular procedure as defined by the American Association for
Respiratory Care (AARC) Uniform Reporting Manual. It is the basis to credit
respiratory/inhalation therapy workload and allocate resources within the
Department of Defense (DoD) Military Health System (MHS).
The description of a Respiratory Therapy, Pulmonary Function, or
Cardiovascular procedure code as defined by the American Association for
Respiratory Care (AARC) Uniform Reporting Manual. It is the basis to credit
respiratory/inhalation therapy workload and allocate resources within the
Department of Defense (DoD) Military Health System (MHS).
The weight of a Respiratory Therapy, Pulmonary Function, or Cardiovascular
procedure code as defined by the American Association for Respiratory Care
(AARC) Uniform Reporting Manual. It is the basis to credit respiratory/inhalation
therapy workload and allocate resources within the Department of Defense
(DoD) Military Health System (MHS).
Subclass: Service Codes
OBJECT NAME
Fiscal Year
Service Code
Service Code Description
October 21, 2013
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in
time beginning with 01 October through 30 September.
Facility Service Code definitions are A (Army), N (Navy), and F (Air Force).
The description for the branch of Service of the facility, i.e., Army, Air Force, and Navy.
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Subclass: Service Unit Codes
OBJECT NAME
Fiscal Year
Service Unit Code
Service Unit Code Description
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a
period in time beginning with 01 October through 30 September.
The service unit code for EAS IV Service units such as Occupied Bed Days
with professional fees.
The service unit code description for EAS IV Service units such as Occupied
Bed Days with professional fees.
Subclass: Skill Type Codes
OBJECT NAME
Fiscal Year
Skill Type Code
Skill Type Code Description
Skill Type Suffix
Skill Type Suffix Description
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in
time beginning with 01 October through 30 September.
Categorization of personnel FTEs by Skill Type (for example, 1 – Clinician, 2 –
Direct Care Professional, 3 – Registered Nurse, 4 – Direct Care Paraprofessional,
5 – Administrative / Clerical, N – Non-personnel).
The description of the skill type code.
Sub-categorization of personnel FTEs in relation to Skill Type. As an example,
valid values for Skill Subtype 1 are P = Physician, D = Dentist, N = Intern-Medical,
F = Fellow-Medical, R = Resident-Medical, S = Intern-Dental, T = Fellow-Dental,
U = Resident-Dental, and V = Veterinarian.
The description of the Skill Type and Skill Type Suffix mapping. Skill type suffixes
are discrete in their mapping to a skill type.
Subclass: SOF
OBJECT NAME
Fiscal Year
SOF
SOF Description
25.
HELP MESSAGE/DATA DEFINITION
The year associated with the data reported. The fiscal year represents a period in time
beginning with 01 October through 30 September.
The indicator that identifies the source of funds of the data, i.e., D - Direct or R Reimbursable.
The description of the source of funds of the data, i.e., direct or reimbursable.
Ambulatory Summary (No CPT)
OBJECT NAME
Parent DMIS ID
Fiscal Year
Fiscal Month
4th Level Functional Cost Code
DMIS ID
Number Available
Number Complete
Percent Complete
October 21, 2013
HELP MESSAGE/DATA DEFINITION
Defense Medical Information System ID for a MTF/DTF responsible for MEPRS
reporting for itself and its child facilities.
The year associated with the data reported. The fiscal year represents a period
in time beginning with 01 October through 30 September.
The fiscal month, in MM format, the first of which is October. Valid values are: 01
= October; 02 = November; 03 = December; 04 = January; 05 = February; 06 =
March; 07 = April; 08 = May; 09 = June; 10 = July; 11 = August; 12 = September
Functional Cost Code for the MTF/DTF's workcenter or operating account.
(Previously referred to as a 4th Level MEPRS Code)
Defense Medical Information System ID for the reporting MTF/DTF.
The number of Available Standard Ambulatory Data Records.
The number of Available Standard Ambulatory Data Records that are complete.
The percent complete of Available Standard Ambulatory Data Records.
B-25
FOR OFFICIAL USE ONLY
Document1
APPENDIX C.
EAS IV REPOSITORY QUICK REFERENCE GUIDE
Table 9: EAS IV Repository Quick Reference Guide
EAS IV Repository Quick Reference Guide
EAS IV Repository Query Rules
Context
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Location
Load Status
Reporting Components of Parent MTF
Month
Common Expense Elements
Expense Detail
Personnel Detail
Common Expense Allocation Keys
Expense Allocated
Personnel Allocated
Account Subset Definition
Service Unit Cost Detail
Patient Acuity
DRG Cost FCC
Data Sets
Pure Data
Ambulatory CPT Workload
Ancillary CPT Workload
Respiratory Therapy/ Pulmonary Workload
FCC Expense Summary
FCC Summary
Facility Summary
Transmission Job
Reference Only
Ambulatory Summary (No CPT)
Classes
1
2
Y
X
Y
3
4
5
6
Y
X
X
Y
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
Y
Y
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
Y
Y
X
X
Y
Y
X
X
Y
X
X
X
X
Y
Y
Y
Y
Y
X
X
X
X
X
Y
Y
Y
Y
Y
Y
Y
Y
Y
Context is associated with each Class that can be used as the principle Class in a multi-Class query. The Y in the chart indicates the principle Class. When constructing a query, objects from the principle
Class must be chosen before other objects from a different Class are chosen. The X in the chart is for a Class which can be used with the principle Class. Some Classes cannot be the principle Classes in a
query, such as Class 1. The objects in Class 24 can only be used in a single Class query.
October 21, 2013
C-1