CPTC MEETING - St. Jude School www.ldcsb.on.ca/schools/JUL
Sept 15, 2015
Attendees:
Joan Lewis (P) Bobbi-Lyn Smith (Chair) Cindy Mitchell (Treas) Sabrina Pereira (Sec)
Shelley Charlton Michelle Pizzimenti Jodi Thompson Pat Gascoigne Laura Norton
Renee Green Carrie Graat Joanna Teixeira Diane Dodge Monica Hoskins Vicki Cochrane Theresa Kimmerly
Jennifer Thomas Maria Parente Madame Madryzk
Regrets: Jenn Basler Tatianna Fernandes Teresa McOuatt Margy Kuperschmidt Claudia Villegas Jill Million
1.0
Welcome, Introductions and Opening Prayer
2.0
Principal’s Report: Joan Lewis
Mrs. Lewis provided an update to members on the current events within the school including:
 Back to School - smooth first day despite a bit of rain!
 New teachers for 2015-2016: as outlined in the first school newsletter (Sept 8th)
o Ms. Bachand – teaching grade 6/7
o Mrs. Kelly Campbell – SPST
o EA’s – Mrs. Donna Smith, Mrs. Gabriela Duricova (Mrs. Biskaborn returning in Oct)
o Mrs. Janet Williams-Peaker - Secretary
 Mass - first mass on Thurs Sept 17 at 9:30am St. John the Divine, everyone welcome
o Parish Bulletin board – in front hall, to keep families informed of what is going on at church
o New Youth Minister - Melissa Hofstede
o Religion Advisory teacher – Ms. Bachand
o Seminarian – Rob Renaud - visiting school every Wed from now to March
o School Website – mass dates/times listed in the near future
 Newsletter – issued every 2 weeks (Tuesday); ending paper distribution end of October, posted online and
looking at Twitter or Remind App; paper copies available by request only
 Curriculum - diagnostics are underway, working to identify key learning needs
o 2013/14 focus = learning skills and work habits; 2014/15 focus = mathematics
o 2015/16 focus = will likely be math – specifically = problem solving (interpreting, end results)
o EQAO - results release delayed until end of November
 Welcome Back Event – Thurs Sept 17th from 5:00-7:00pm parents visit classrooms at 6:30pm
 Play – “Annie” auditions underway; Renee Watson and Miss Campbell will be directing; shows likely be
December 1 -3; cast will be announced next week; scripts coming soon
 Athletics – Cross country mini-meet at Springbank Mon Sept 28 @ 9:20am (Polci is lead)
o Cross country meet will be Wed Oct 7th in morning @ Regina Mundi High School
o Terry Fox Run – Wed Sept 30th @ 3pm, kick off assembly (Polci is lead), CPTC is supplying water
o Volleyball – tryouts to begin shortly, need boys coach, open to the community to coach
o Ice Rink (TPIC) – Jan 2nd is planned build day, looking for community volunteers to lead this
 iPad Mini’s – apps have been loaded; staff training will start next week
 Volunteers – Criminal Background Check and/or Offence Declaration required for field trips; information
has gone home; request application from the office; apply online!
 Fruit of the Spirit – Sept = “Self Directed, Responsible, Lifelong Learner”
 Safety Drills – fire drill happened yesterday, others are planned
 Milk Program – Mrs. Williams-Peaker will oversee the milk program; notices to go home shortly; program
will now run monthly and be delivered to the classroom.
 Student Parliament – will begin in next few weeks (Del Guercio/Bachand leads)
 Air Conditioners, Fence - cancelled last year due to LDCSB fiscal situation; inquiring on status for this year;
CPTC to pay half the cost = $1500 ea for wall mounted units (Board to buy/install)
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Photographer – Luis Photography doing rooftop, classroom and individual photos Mon Sept 21st
3.0
Chairs Report/2015-16 Planning: Bobbi-Lyn Smith
3.1
Approval of June 4, 2015 meeting minutes – Approved.
3.2
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Elections/Nominations for 2015-16 CPTC
Chair – Shelley Charlton standing, no other expressions of interest. Approved. Congrats Shelley!
ACT 01: Volunteer needed for CPTC Secretary role (to take minutes at monthly meetings).
3.3
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Council Priorities
Previous – playground equipment, SmartBoards, Air Conditioners, iPad Mini’s
Future – CPTC to decide (possible consideration = outdoor classroom, shade trees/ramp, basketball standards, smaller triple
toss basketball equipment, bleachers, baseball diamond, backstops, baseball equipment, etc) .
ACT 02:
ACT 03:
ACT 04:
ACT 05:
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Mrs. Lewis to determine what LDCSB will and won’t support for outdoor area.
Mrs. Lewis to follow up previous backstop, bleachers and soccer goal post work orders.
Renee to share TD Friends of the Environment program grant information.
Sabrina to explore ReForest London program opportunities.
Parent Engagement Fund - $500 from gov’t through LDCSB, spent on list of approved activities (ie. 2014/15
= newsletter paper/ink, CPTC bulletin board, Pub Night flyer produced/translated,3 movie nights).
o
idea = “Anxiety in Children” information night – minimal cost as the speakers are LDCSB staff
ACT 06: Lead needed for a Family Advent Wreath Making evening.
Explore details (cost, dates, supplies) prior to Oct 13th CPTC meeting. (Date to be prior to Annie play and Advent starts Nov 29th)
3.4
Budget – Update and Approval
Finance – Cindy Mitchell
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Balances as at Sept 13th – Bingo Acct = $6,137.91; General Acct = $21,456.92
 Fundraising – $18,099.97 at end of June 2015 (up from $14,981.87 previous year)
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Budget – Review of 2014-15 Approved vs Actual
Overall = came in under budget
reviewed 2014/5 Approved vs Actual Spend on budget sheet provided, with following notes:
over = Special Ed. Resource (Boys Club), Classroom Supplies ($120 ea), VIP Program (tshirt costs), Educational
Technology (iPad Mini’s CPTC approved), Bingo License (timing, extra dates), CPTC Discretionary (bank charges, New
Family Welcome bags, teacher goodbye gifts, Growing Chef donation,etc)
under = Carnaval (no magician), Church Bussing (timing issue), Bussing Supplement, Awards/Trophies,
(add later in year), CPTC Support (A/C on hold by LDCSB, $5,000 grant for iPad mini’s)
Sports
Budget – Presented 2015-16 Draft
Suggest overall reduction with no changes to all the lines except….
o Special Education Resources – increase to $500
1 SPST (supports 25+ students) - $100
2 EA’s (f/t support – 2 more need) - $100 ea
3 EA’s (f/t but 3 in class most of time) - $50 ea
Boys Club
$100
$200
$150
$ 50 Total = $500
Calculations based on above information. CPTC agreed Mrs. Campbell to distribute as she sees fit.
o
Classroom Supplies – reduce to $1,400
9 f/t teachers - $100 ea
2 p/t teachers - $50 ea
1 ECE (f/t but shared class) - $50
$900
$100
$ 50
2 French (p/t) - $50 ea
1 Music (p/t) - $50
$100
$ 50
Total = 12,000
o
Bussing Supplement – reduce to $2,000
o
Grade 8 Grad – leave as is for now, consider an adjustment later in the year
Come in under $2,000 past 3 years, lower enrolment/down one class
$600 for many years; consider = calculate on per grad basis instead ($25 ea x 29 = $725)
o
Bingo License – increase to $1,000
Remains at approximately $450 per renewal, one time timing adjustment
o
CPTC Support – leave at $5,000
o
Education/Technology – reduce to $0 temporarily
Air conditioners ($1,500 x 2 per year) + Council priorities (outside works, etc)
CPTC to consider buying 2 iPad Mini’s for a full 30 on hand. (Largest class is 28 students this year)
Motion: Approve 2015/16 Budget as discussed/noted today. Approved by all CPTC in attendance.
(Note: adjustments can be made during the year if reviewed and supported by CPTC).
ACT 07: Council priorities to be determined (outside classroom, faith education, etc) at future CPTC meeting.
3.5
Committee Leads
 Thank you to those who volunteer in lead roles:
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3.6
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Finance
Cindy Mitchell
Bingo
Joanna Teixeira, Cindy Mitchell
Bud Gardens Fundraising
TBD (Shelley Charlton attended initial info meeting in June 2015)
Christmas Baskets
Renee Green
Cookie Dough (QSP) Michele Pizzimenti
FundScrip
Jenn Basler
Hot Lunch
Carrie Graat, Renee Green
HOJ (Baseball)
Lori Mei (new Lead!), Kelly/Brian Lewis
Magazines (QSP)
Michele Pizzimenti
Movie Nights
To determine if CPTC will continue to offer this in future meeting.
New Family Welcome Shelley Charlton
Parent Party
Jodi Thompson
Popcorn
To determine if CPTC will offer this in Jan-Mar term in future meeting.
Samko Toy Sale
Renee Green
Social Events:
o Welcome Back Pizza Social
Carrie Graat
o Teacher Appreciation
TBD in Jan 2016
o Year End BBQ Wrap Up
TBD in April 2016
Spirit Wear
Jodi Thompson (new Lead!)
Terracycle
Renee Green
Yearbook
TBD in Oct 2015
Yoyo’s Yogurt
Pat Gascoigne
Fundraising
Fundraising – $18,099.97 at end of June 2015 (up from $14,981.87 previous year)
LDCSB closely monitors school generated funds. Mrs. Lewis is required to report on fundraising, targets,
purpose and budgets
CPTC discussed ideas including:
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Continue - Hot Lunch, YoYo’s Yogurts, Parent Party, Samko Toys, House of Jude, etc
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Fall fundraising - QSP magazines and cookie dough to be offered together (no kick off assembly)
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Yoyo’s - 6 dates from Oct-Dec, afternoon recess delivery, forms out this week, due Sept 22
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Grade 8’s - likely to do chicken, ice cream, extra pizza days, spring hanging flower baskets
3.7
Other Items: Lightning Supersize Your Exercise and inMotion – deferred to Oct meeting, full agenda
4.0
Committee Reports:
4.1
Bingo - Joanna Teixeira, Cindy Mitchell
Cindy and Joanna names went on the new application
Jon’s goodbye party – played bingo, fun night with lots of St. Jude prize winners!
2015 dates - Wed Sept 23, Wed Oct 28, Sun Nov 29. 2016 dates - Fri Jan 8, Thurs Feb 18, Sun Mar 6
Profit approx $795-$800 per Bingo; Welcome 4-6 volunteers from 6:00pm-8:30pm @ Bingo Country.
4.2
Hot Lunch - Carrie Graat
Forms due today. Prices unchanged. Same offerings. Same suppliers (Subway). 174 forms in already!
Good number of parents have volunteered to help serve from 11:30am-12:15pm on Pasta days.
4.3 Social – Welcome Back Pizza Event – Carrie Graat
Thurs Sept 17th 5:00pm to 7:00pm. Visit classroom teachers at 6:30pm. Face Painters booked.
Juice and water are purchased and cooling in fridges. Pizza Pizza order has been placed.
ACT 08: Volunteers needed for 30 minute shifts at Welcome Back Pizza Event (handle cash/serve food).
4.4 Yearbook
Bobbi-Lyn no longer present at all school events and activities to take multiple group photos.
School has a camera that staff and students can use for photos of activities during school hours.
ACT 09: Volunteer “Yearbook Coordinator” needed (to ensure photos taken, submitted, tracked, etc).
ACT 10: Mrs. Lewis to ask if Student Parliament teachers/students wish to take on yearbook duties.
ACT 11: Shelley to confirm if Jamie Weiler will continue to do the yearbook layout/printing.
5.0
Other Business:
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Vicki Cochrane – Westmount Family Centre information – deferred to Oct meeting
Volunteering – adults and former students in high school welcome to inquire with Mrs. Lewis regarding
opportunities to help within St. Jude school (and get volunteer hours)
** Thank you everyone for your support over the past 10 years. Keep the Jaguar spirit going! **
Next meeting – Tues Oct 13th @ 7:00pm in the school library Everyone is welcome!
Future meetings (2nd Tues of month) – Nov 10, Dec 8 (2016 = Jan 12, Feb 9, Apr 12, May 10, Jun 14)