VIVA Steering Committee
Thursday, September 23, 2010
George Mason University
Fairfax, VA
MINUTES
Attendance: Present: Ralph Alberico, Virginia Cherry, Gene Damon, Bea Hardy, Eileen
Hitchingham, Carol Hunter, Sharon Gasser, Mary Mayer-Hennelly, Virginia O’Herron, Kathy Perry,
Elsie Weatherington, and John Zenelis. Also Present: John Duke (VCU) and Andrew Pearson
(Bridgewater). Absent: John Jaffe and John Ulmschneider.
I.
MINUTES
The June 10-11, 2010, Steering Committee meeting minutes were reviewed.
ACTION: The June 10-11, 2010, Steering Committee meeting minutes were approved.
II.
PROJECT UPDATE
A. CHAIR’S REPORT (Gene Damon)
1. Gene reported that Carol Hunter is leaving UVA and will step down as Chair of the
VIVA Resource Sharing Committee, effective immediately. Carol reported that
Carla Lee (Director of the Charles L. Brown Science & Engineering Library and cochair of the UVA Collections Committee) will be the UVA representative to the
VIVA Steering Committee, effective immediately.
ACTION: The Steering Committee thanked Carol Hunter for her years of service
to VIVA and Gene appointed Ralph Alberico to serve as Chair of the Resource
Sharing Committee, for the term September 24, 2010 - June 30, 2011.
2. Gene reported that two proposals were received in response to the call for
proposals for concrete pilot projects relating to the Task Force Reports.
a. Sharon presented the proposal prepared by the Collections Task Force on
Patron Driven Acquisition EBook Project. This project will allow VIVA librarians
working with one or more vendors to determine criteria for selecting titles to
be included in the project. Participating member libraries will load MARC
records for the selected titles into their local catalog. All VIVA libraries will
launch the project on the same date. Use of the titles up to a specific limit
established by the vendor will be free to all, but reaching the limit will trigger
the purchase of the book with VIVA central funds and the ebook will then be
available to all participating VIVA members in perpetuity.
ACTION: The VIVA Steering Committee approved further research on this
proposal.
b. Virginia Cherry presented a proposal for a Discovery Tools.
ACTION: Discussion was tabled until the December meeting to allow
members time to review the proposal.
3. Gene reported he, John Ulmschneider, and Kathy Perry had talked with several
people in Richmond in August, briefing new appointees and learning more about
the Commission on Higher Education.
B. DIRECTOR’S REPORT (Kathy Perry)
1. Kathy reported that the RFP for the APA products was successfully completed and
the award was made to the American Psychological Association. Contract details
and training were all completed in July and August and the transition has been
very successful. Kathy thanked Sharon and the APA RFP Committee again for
their excellent work, reducing costs and increasing the availability and affordability
of a number of important research materials for our members.
2. Kathy provided an update on the ProQuest Dissertations and Theses Full Text
product. This product was investigated because the Dissertations Abstract product
will no longer be available through FirstSearch and many schools were
investigating the full text option separately. ProQuest honored the price quoted in
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the RFP process 2 years earlier. Leveraging a limited amount of central VIVA
money, and through a combination of existing VIVA subscribers getting a reduced
price and additional contributions by all VIVA members, the complete ProQuest
Dissertations and Theses Full Text product is now available to all VIVA members
(public and private nonprofit), providing enhanced access to important research
materials.
ACTION: The Steering Committee approved the RUC recommendation to license
the ProQuest Dissertations and Theses Full Text product by an electronic vote on
June 28, 2010. Access began for all VIVA members on September 1.
3. Kathy shared the resolution honoring Iris Moubray upon her retirement from JMU
and awarded her the VIVA’s Distinguished Service Award.
4. Tansy Matthews has been working on the transition of the VIVA general website to
Network Solutions. This work is expected to be completed on or before January 1,
2011. The VIVA journal locator will remain at VCU.
5. Publicity:
a. Tansy spoke on an ALCTS-CRS panel on E-Resource IG Program at ALA on
June 26, in Washington, DC. Her topic was “Figuring Cost per Use: Fiscal
Year, Calendar Year, and What Falls Between”.
b. Tansy gave 4 Webinar training sessions during July and August for ICOLC
members. She covered working with usage data, storing and presenting use
data, retrieving COUNTER reports for consortia using MISO (an Open Source
SUSHI client), working with COUNTER reports, and more.
c. On September 20, Tansy and Kathy participated in an all day workshop in
Washington, D.C., convened by the Professional Scholarly Publishing Division
of the American Association of Publishers on “Usage Statistics and Publishers:
Implementation and new Insights”.
d. Kathy reminded the VIVA Steering Committee members that the VIVA Users
Group meeting will again be held in conjunction with the Virginia Library
Association Annual Conference. The session is scheduled for Thursday,
October 21, 4-6pm, at the Renaissance Hotel in Portsmouth, VA. In addition
to meeting with vendors and the VIVA update, the Outreach Committee is
presenting a panel on social media.
III.
COMMITTEES
A. RESOURCES FOR USERS (Sharon Gasser)
Sharon reported that the committee met in person on August 13 and met via
conference call on September 17.
1. Renewals (ACTION)
a. AMS Journals and MathSciNet
b. CIAO
c. HarpWeek Maintenance
d. HighWire (5 journals)
i.
American Journal of Psychiatry
ii.
Journal of Applied Physiology
iii.
Journal of Biological Chemistry
iv.
Journal of Cell Biology
v.
Molecular Biology of the Cell
e. IEEE
f. OUP Oxford Reference Online
g. Project Muse
h. ProQuest CSA
i. ProQuest Sociological Abstracts
ACTION: The Steering Committee approved the following renewals:
a. AMS Journals and MathSciNet
b. CIAO
c. HarpWeek Maintenance
d. HighWire (5 journals)
i.
American Journal of Psychiatry
ii.
Journal of Applied Physiology
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2.
3.
4.
5.
6.
iii.
Journal of Biological Chemistry
iv.
Journal of Cell Biology
v.
Molecular Biology of the Cell
e. IEEE
f. OUP Oxford Reference Online
g. Project Muse
h. ProQuest CSA
i. ProQuest Sociological Abstracts
IOP Journals and Archive
a. Renewal: Sharon reviewed the renewal information about the IOP Journals
and Archive.
ACTION: The VIVA Steering Committee approved the renewal of the IOP
Journals and Archive.
b. Renewal Cost Sharing: Sharon reviewed the history of cost sharing for the
IOP Journals. The renewal is in the third year of the cost sharing plan, with
the goal of having half of the costs for the publics’ portion of the IOP Journals
subscription covered by those public colleges and universities with the
historical spend and the highest use. The Committee recommended that the
2010-11 cost sharing be 30% in 2011 and the cost sharing goals for the next
two years be 40% in fy2012 and 50% in fy2013.
ACTION: The Steering Committee approved the 3rd year (2010-11) of the
cost sharing plan for the IOP journals at the 30% level so that for the 2010-11
year, 30% of total cost of subscription for the public colleges for the IOP
journals will be paid by those schools with the highest use and the largest
historical print collections.
ACS Journals Renewal
Sharon presented the details of the ACS Journals renewal. VIVA managed to
escape moving to the “Value-Based Pricing Model” 3 years ago, but must do so
now. RUC recommends a 5-year migration plan, with a test plan for the smallest
schools with lowest usage at a separate rate. The package includes a total of 38
titles for the 2011 year.
ACTION: The Steering Committee approved the renewal of the ACS Journals Web
Editions under the 5-year migration plan and the maintenance fee for the ACS
Archives. The Steering Committee approved the cancellation of the Chemical and
Engineering News Online.
Upgrade to OCLC WorldCat Unlimited
Sharon presented the proposal for the upgrade to the unlimited access to
WorldCat. This will eliminate administrative costs of monitoring turnaways on the
WorldCat platform and will enable all interested libraries to implement WorldCat
local without facing any additional port charges or contention issues.
ACTION: The VIVA Steering Committee approved the upgrade to the OCLC
WorldCat Unlimited.
Wiley-Blackwell
Sharon reported that the public VIVA members were surveyed about opening
negotiations with Wiley. Sharon and Kathy worked with Madelyn Wessel,
Associate General Counsel at the University of Virginia, to clarify issues and
Madelyn conveyed a counter offer to Christopher McKenzie. At the time of this
meeting, no further information was available.
Training
a. APA: APA provided 4 regional training sessions for our members during July
and August and followed up with several webinar training sessions.
Enrollments at all “train-the-trainer” sessions totaled 135 and they were well
received. Sharon thanked APA for providing the training and refreshments
and thanked the 4 host sites: Hollins University, University of Richmond,
Tidewater Community College, and George Mason University.
b. ProQuest Dissertations & Theses Online: ProQuest provided 3 webinar training
sessions for this product in early September and 38 VIVA librarians
participated.
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7. Alexander Street Press
Sharon reported that the Resources for Users Committee is following up on the
recommendations from the Collection Development Expansion Task Force,
including investigating an opportunity to acquire the American History video
collection.
B. RESOURCE SHARING (Carol Hunter)
1. 110 people attended the 12th Annual ILL Community Forum at Sweet Briar College
on July 16, 2010. Carol noted that the welcoming remarks by the SBC President,
Dr. Ellen Parker, were most interesting and informative about the critical
importance of institutional collaboration for higher education’s sustainability. Carol
noted that the presentations were all excellent and thanked Meagan Newman
(VMI), Jessica Bowdoin and Lara Bushallow (GMU). Breakout sessions were held
on the topics of Overview of ILLIAD, Odyssey Standalone, VIVA ILL for Newbies,
and the Copyright Clearance Center. Carol thanked both the outgoing ILL
Subcommittee Chair Jim Verdini (Averett) and incoming Chair Elizabeth Teaff
(W&L), as well as Joe Malloy (SBC) and Tansy Matthews (VIVA) for their
assistance in developing the excellent program.
2. Under the leadership of Shirley Thomas (VCU), the Interlibrary Loan
Subcommittee distributed a survey on August 19, 2010 to VIVA members of
lending practices. The purpose of the survey is to collection information on the
current loan and renewal periods for ILL. This information should be very useful
to the ILL Subcommittee as they review the VIVA ILL guidelines and continue
working to improve the ILL procedures throughout Virginia.
3. Ralph gave a brief overview of the results of the two surveys he conducted in the
spring of 2010, one to the practitioners and one to the directors. The information
gathered will be useful for understanding resource sharing practices and priorities.
Ralph will follow up later with some action items.
C. OUTREACH COMMITTEE (John Duke for John Ulmschneider)
1. Chandra Gigliotti-Guridi has taken a job outside of the state.
ACTION: Kathy will ask the VICULA group to identify a representative from the
private colleges and universities to replace Chandra.
2. The Outreach Committee has worked closely with Tansy to develop a panel
discussion program on “Social Media and Virginia Libraries” for the VIVA Users
Group meeting. Kathy encouraged members to attend.
3. The bookmarks and brochures were designed in the spring of 2010 and 5,000 of
each were printed courtesy of EBSCO publishing. These were distributed at the
ILL Forum in July. EBSCO publishing will print another 2,000 at no additional cost
and VIVA’s central budget will pay a very low price to get an additional 8,000
copies of the 2 fold brochure. Each institution will get approximately double the
number of brochures they received in Phase I. The Committee will continue to
work on redesigning the larger brochure to provide supporters with VIVA’s
background and history, and a summary of VIVA’s impacts and benefits. John
extended thanks to EBSCO for their generous support in designing and printing the
materials.
4. The Committee is working on press releases for both the APA RFP and the
ProQuest Dissertations and Theses.
IV.
OTHER BUSINESS
A. Software Summit: Ralph reported on the Software Summit held at VCU on the subject
of licensing software and the technology by which software is distributed in Virginia
higher education.
B. Gene reported that he and Kathy will attend the Lyrasis Consortia Summit in Atlanta,
November 9-10.
C. Next Meetings:
1. December 9, 2010, at Bridgewater College in Bridgewater
2. March 17, 2011, at Virginia State University in Petersburg
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