A ssessment of
S kills and
K nowledge 3-8
Newark Public Schools
School Test Coordinator Training
April 2010


Welcome

Calendar of Events

Test Highlights

Test Administration

Who Must be Tested

Staff Responsibilities

Before Testing

During Testing

After Testing

Test Materials

Q & A

ASK 7,8
Apr 14, 15 NJASK 5,6,7,8 Test materials delivered to schools
Apr 21 Last day to order additional materials
ASK 7, 8
Apr 27 -28 ASK 7, 8 Regular testing (LAL1, LAL2)
Apr 29
Apr 30
ASK 7 Regular testing Math Day 1
ASK 8 Regular testing Math
ASK 7 Regular testing Math Day 2
ASK 8 Regular testing Science
Apr 30, May 3 ASK 7, 8 Return ALL Completed Answer Folders to OPET
(Friday by 4 pm, Monday by noon)
May 3-6 ASK 7, 8 Make-Up Testing (FLEXIBLE)
May 7, 10
May 10
ASK 7, 8 Return ALL Remaining Answer Folders to OPET
(Friday by 4 pm, Monday by noon)
ASK 7, 8 Test Booklets picked up by Motor Pool

May 3-4
May 5-6
ASK 5, 6 Regular testing (LAL1, LAL2)
ASK 5, 6 Regular testing (M1, M2)
May 7, 10 ASK 5, 6 Return ALL Completed Answer Folders to
OPET (Friday by 4 pm, Monday by noon)
May 10-13 ASK 5, 6 Make-Up Testing (FLEXIBLE)
May 14,17 ASK 5, 6 Return ALL Remaining Answer Folders to
OPET (Friday by 4 pm, Monday by noon)
May 17 ASK 5, 6 Test Booklets picked up by Motor Pool

Apr 26, 27 NJASK 3,4 Test materials delivered to schools
May 10-11 ASK 3, 4 Regular testing (LAL1, LAL2)
May 12-13 ASK 3, 4 Regular testing (M1, M2)
May 14 ASK 4 Regular testing Science
May 14, 17 ASK 3, 4 Return ALL Completed Test Booklets to
OPET (Friday by 4 pm, Monday by noon)
May 14-21 ASK 3,4 Make-Up Testing (ASK3 4/14-20; ASK4 4/17-21)
May 21, 24 ASK 3,4 Return ALL Remaining Test Booklets to
OPET (Friday by 4 pm, Monday by noon)

 DELAYED OPENING: test ONLY if entire section can be administered before lunch break.
 FAX IRREGULARITY REPORT to OPET with the following information:
- Reason for delay or cancellation,
- Date & section of delayed or cancelled testing, and
- Revised testing schedule.
 PROCEED WITH REMAINING TESTING SCHEDULE as planned.
 RESCHEDULE CANCELLED TEST SECTION to occur the FIRST available non-testing day.
Calendar of Events

ASK 7,8 Administration Time
Language Arts Literacy
Section
LAL Day 1
Divided Between
LAL Day 2
Item Type
36 MULTIPLE CHOICE
4 OPEN ENDED
2 WRITING TASKS
FIELD TEST COMPONENT
Time
1 HR, 45 MIN
2 HRs or
2 HRS, 15 MIN

ASK 7,8 Administration Time
Mathematics
Time Section
Math Day 1
Divided Between
Math Day 2
Math Day 1
Item Type
ASK 7
42 MULTIPLE CHOICE
10 SHORT CONSTRUCTED
RESPONSE
5 EXTENDED CONSTRUCTED
RESPONSE
(Includes Field Test)
ASK 8
42 MULTIPLE CHOICE
10 SHORT CONSTRUCTED RESPONSE
5 EXTENDED CONSTRUCTED
RESPONSE
(Includes Field test)
1 HR, 4 MIN
1 HR, 9 MIN
2 HRS, 13 MIN

ASK 8 Administration Time
Science
Section
Science
Item Type
63 MULTIPLE CHOICE
3 OPEN ENDED
(Includes Field Test)
Time
2 HRS
The Periodic Table of Elements is NOT in the Test Booklets. At the time of the Science test, the Periodic Table of Elements must be distributed to students.

ASK 5,6 Administration Time
Language Arts Literacy
Section
LAL Day 1
Divided Between
LAL Day 2
LAL Day 1
Divided Between
LAL Day 2
Item Type
ASK 5
31 MULTIPLE CHOICE
3 OPEN ENDED
2 WRITING TASKS
FIELD TEST COMPONENT
ASK 6
36 MULTIPLE CHOICE
4 OPEN ENDED
2 WRITING TASKS
FIELD TEST COMPONENT
Time
1 HR, 30 MIN
1 HR, 30 MIN
1 HR, 45 MIN
2 HRs or
2 HRS, 15 MIN

ASK 5-6 Section Administration Time
Mathematics
Section Time
Math Day 1
Divided Between
Math Day 2
Math Day 1
Divided Between
Math Day 2
Item Type
ASK 5
43 MULTIPLE CHOICE
10 SHORT CONSTRUCTED
RESPONSE
5 EXTENDED CONSTRUCTED
RESPONSE
(Includes Field Test)
ASK 6
42 MULTIPLE CHOICE
10 SHORT CONSTRUCTED
RESPONSE
5 EXTENDED CONSTRUCTED
RESPONSE
(Includes Field Test)
1 HR, 8 MIN
1 HR, 8 MIN
1 HR, 4 MIN
1 HR, 9 MIN

ASK 3,4 Administration Time
Language Arts Literacy
Section
LAL Day 1
Divided Between
LAL Day 2
LAL Day 1
Divided Between
LAL Day 2
Item Type
ASK 3
18 MULTIPLE CHOICE
3 OPEN ENDED
2 WRITING TASKS
FIELD TEST COMPONENT
ASK 4
27 MULTIPLE CHOICE
3 OPEN ENDED
2 WRITING TASKS
FIELD TEST COMPONENT
Time
1 HR, 30 MIN
1 HR, 30 MIN
1 HR, 30 MIN
1 HR, 30 MIN

ASK 3,4 Administration Time
Mathematics
Section Item Type Time
Math Day 1
Divided Between
Math Day 2
ASK 3, 4
43 MULTIPLE CHOICE
8 SHORT CONSTRUCTED
RESPONSE
4 EXTENDED CONSTRUCTED
RESPONSE
(Includes Field test)
1 HR, 3 MIN
1 HR, 8 MIN

ASK 4 Administration Time
Science
Section
Science
Item Type
43 MULTIPLE CHOICE
3 OPEN ENDED
(Includes Field Test)
Time
1 HR

All public school students in New Jersey, including:
- General Education
- Limited English Proficient (except LEP <1
Year English Version LAL)
- Special Education (unless APA)
- Retained Students

(Non-Spanish Speaking)
 All LEP students must take the test, with ONE exception:
LEP students taking English Version of test who have been in the US for less than 1 year (enrolled after 7/1/09) are EXEMPT from LAL ONLY
 LEP students who are exempt from LAL still have to take the Math (ASK
Extra time is added to

– Additional time - 150%
– Translate directions
– Use of
of the regular administration time.
program.
 You MUST test LEP students in rooms SEPARATE from general education students.
 FORMER LEP students are NOT permitted LEP accommodations.

Temporary / Emergency Section 504 Plan
 Sprained or broken arm (etc.) prior to test: prepare a temporary/emergency
Section 504 Plan.
 Students allowed to receive test
modifications & accommodations described in Appendix A of the Test
Coordinator Manual.
 Modifications & accommodations (extra time, scribe, computer, etc.) must be included in Section 504 Plan.
 504 and SE/504 ACCOMM bubbles must be gridded.
Test Highlights

 All Special Education students who are NOT taking the ASK 3-8 MUST take the Alternate Proficiency
Assessment [APA].
ASK items:
 The APA is available in Mathematics, Language Arts
-
Literacy, and Science (Grades 4, 8).
ALL school & district reports .

Acceptable Accommodations or Modifications
There are 4 codes to identify test accommodations:
A. Setting Accommodations
B. Scheduling Accommodations
C. Test Material Modifications
D. Test Procedure Modifications

Test Highlights
 Contact OPET immediately if you need
LP or Braille materials.
 LP & Braille materials are shipped with regular materials but in SHRINK
WRAPPED KIT .
 Kit includes SUPPLEMENTAL
INSTRUCTIONS & OMITTED ITEMS
LIST that MUST be used.
 SUPPLEMENTAL INSTRUCTIONS
MUST be reviewed PRIOR to testing.
 LP & Braille tests MAY NOT be the same as rest of school. THEREFORE,
ONLY use LP & Braille kit materials provided.
 All responses must be TRANSCRIBED to a REGULAR ANSWER FOLDER.

• School Test Coordinator – Provides oversight for the test administration in school building
• Chief Examiner – Administers regular and make-up tests
• Proctor
administration of regular and make-up tests for assigned
• Hall Monitor – Maintains the integrity of the physical environment near testing sites

 Security is the district and school’s responsibility .
 NO district personnel may discuss, read or review the test booklets or student responses in the answer folders before, during, or after the test administration.
 Absolutely NO copying of test booklet or other secure materials.
 Security breaches may have:
– Financial consequences for the school,
– Professional consequences for staff, and
– Disciplinary consequences for students.

 Students should be well spaced , each with ample surface area.
 Assigned Seating.
 Good
Leave students unattended.


during testing. Doors may be closed only to read directions or during breaks.
 Monitors to keep hallways quiet & testing rooms undisturbed.

 Turnkey Training
 Storage of Secure Materials
 Delivery Problems
 Missing Test Booklets
 Chain of Command
 Sick Student
 Disruptive Student
 Fire / Emergency Procedures
 Inclement Weather

Training Staff: Test Security Form
ALL school staff trained by
STCs MUST sign this form.

Chief Examiner Responsibilities
• Receive student rosters , room and seating arrangements from school test coordinator.
• Count all test booklets received from the STC and verify the sequence of test booklet numbers before signing the School Security
Checklist .
• Ensure that all required test materials and supplies have been provided by STC.
• Document attendance using student roster provided by STC.
• Alert STC to any corrections needed to the Pre-ID labels.
• Make all necessary announcements to students concerning the test administration.

2009
Mary Neal
4-27-10 7:15 Caren Verde 4-27-10 11:30
Mary Neal
4-27-10 7:15 Caren Verde 4-27-10 11:30 materials on each day of testing.
Caren Verde
Caren Verde
Vice Principal
4/27/10
973.111.1111

NJ ASK STUDENT ROSTER
NJ ASK STUDENT ROSTER
School:_________________________________
Examiner:_______________________________
Room:__________________________________
Test Administration:_______________________
Directions:
1. List -in alphabetical order by last name- every student who will be tested.
2. Indicate the appropriate characteristics of each student (i.e. LEP, T-I, SE, Exempt from Passing, etc.)
3. Indicate student attendance for each day of testing.
In the Not Present columns, enter a "1" ONLY if student is NOT PRESENT.
Student Name SASID
Test Booklet/
Answer Folder #
SE
(01-17)
504
(Y/N)
SE/504
Accommodations
(A-D)
APA
L M S
Not Present
LEP
(<, 1, 2, 3, F1,
F2)
LEP
Exempt
(LAL Only)
LAL
DAY 1
(Grades 3-8)
LAL
DAY 2
(Grades 3-8)
MATH
DAY 1
(Grades 3-8)
MATH
DAY 2
(Grades 3-8)
SCIENCE
DAY 1
(Grades 4&8)
TOTAL ABSENCES
List name of every student in alphabetical order.
for each testing day.
(Downloaded from Jinfonet)
Enter a “1” if a student is absent.
After testing, all Student Rosters
0 0 0 0 0 returned to Coordinator. A copy is also sent to OPET.

• Ensure that the room is arranged appropriately for testing.
Rooms set up for cooperative learning should be re-arranged before testing.
• Clear memories on calculators and remove instruction manuals if needed.
• Assist the Chief Examiner in distributing ancillary materials (NOT
TEST BOOKLETS) such as pencils, sharpener, calculators, rulers, and erasers to students.
• Ensure that book bags are neither visible nor accessible to students during the test administration. Collect cell phones or other non-authorized electronic devices from students.

• Assist the STC, if necessary, in posting
Class Rosters outside rooms that will be used for testing.
• Assure that all testing rooms and entry and exit doors near testing sites have “Do Not Disturb” signs.

Examiner: _____________
Room: _____________
LAST NAME
NJ ASK STUDENT ROSTER
GRADE ____3____ 4___5____ 6___7____ 8
Proctor: _____________
FIRST NAME
LAL D1 LAL D2
NOT PRESENT
Math 1 Math 2 Science
.
Directions:
1. List (in alphabetical order) the names of every student who will be tested.
2. Indicate the appropriate characteristics of each student (i.e., LEP, SE, APA, etc.)
NOTE: Examiner should use this roster to POST ON CLASSROOM DOORS
Before Testing

Chief Examiner Responsibilities
• If necessary, direct students in gridding student information on answer folders.
• Distribute test booklets one by one to each student.
• Maintain security during the test administration. Chief Examiners should be present in assigned rooms for the entirety of a test session.
• Enforce testing time requirements and clearly display the countdown of remaining testing time.
• Notify STC IMMEDIATELY of any missing test booklets and used answer folders, and keeps students in the testing room until the school coordinator releases students.
• Provide all applicable test modifications and accommodations.

• Walk around the room when students are gridding Test Booklet
Number and Form version information on Answer Folders to ensure data is correctly bubbled.
• Assist Chief Examiner in ensuring that each student receives only
1 test booklet.
• Ensure that students break the seal only for the section that is being administered.
• Answer student questions related to the test directions.
• Watch for students who might make extraneous marks or do figuring on the answer folders.

Chief Examiner & Proctor Responsibilities
• Ensure that students are working in the correct test booklet section and answer folder section by observing the symbols at the top of each test booklet and answer folder page.
MUST be ALERT .
at ALL times
• Be positioned at different points in the room while the test is being administered.

• Ensure that halls outside of testing rooms remain quiet.
• Ensure that students and staff not involved in SPA or
HSPA do not enter testing sites during the administration of the assessments.
• Escort students to restrooms throughout testing, including specified breaks.
• Provide temporary relief for proctors who escort students out of testing rooms for restroom breaks or emergencies.

Student Provisions for
Math/LAL/Science Sections
Students must be provided with:
- Math Reference Sheets
- Math Manipulatives
- Calculators
- Blank graph, grid and/or scratch paper
Writer’s Checklist

Students in Grades
5-8 must have a Math
Reference Sheet during testing.
NJ ASK 7
Mathematics Reference
Sheet
Overage may be used for instruction
AFTER testing.
Students in Grades
3-7 must have a Math
Manipulative Sheet during testing.

 Schools MUST provide students with calculators.
 Student MAY use own calculator.
 Examiners MUST have extra calculators.
 BEST calculator for a student to use is the calculator which the student uses every day.
 ALL calculators must have minimum acceptable functions.
 REMOVE instructional manuals & function reference sheets before testing.
 Memories & programs MUST be cleared before & after testing.
Before Testing

 Algebraic Logic – automatically follows standard order of mathematical operations.
 Memory – at least one memory cell.
 Clearing Mechanism.
 Students do not need graphing calculators.

 3 rd and 4 th Grade – ability to add, subtract, multiply and divide

5 th and 6 th Grade – ability to manipulate fractions without converting to decimals

7 th Grade – ability to find whole number powers of real numbers

8 th Grade – ability to do powers and roots of any degree

Students
MUST have a new checklist for each day of testing.
Overage may be used for instruction
AFTER testing.

Overage may be used for instruction
AFTER testing.

If Pre-ID Label is correct, then no additional gridding required.
If it is incorrect, make corrections.
If it is missing, grid everything.
If there is no label, fill in all items.
For students with no
Pre-ID Label ID, start on left with SASI ID.
New code for homeless (H)
3 0 0 5 4 6
There are no ODP or ORP bubbles. Filling in Sending
Site is the only indication of
ODP or ORP.
New code for medical emergencies
(ME)

Training Staff: Confidentiality Form
ALL school staff who will be assigned a test booklet to read items aloud or to serve as an educational interpreter
MUST sign this form.

What to do if….
1.
The examiner must contact the STC; the STC must contact the DTC. The DTC will contact all other necessary state and county representatives.
2.
Transcribe work from the soiled answer folder to a new answer folder.
- If the child is not going to complete the test section during make-up testing, a V1 should be bubbled on the new booklet or answer folder.
- If the child is going to continue during make-up testing, he/she will continue in a new booklet or answer folder.
3.
The soiled booklet must be placed in a plastic bag for security and health related purposes.
4.
The STC must complete an Irregularity Report.
5.
The STC and the DTC must make arrangements to destroy the soiled materials within 24 hours of the incident.
6.
The Chief School Administrator, DTC, and STC must sign a statement of assurance on official school letterhead documenting the following: security/booklet number, grade, subject, time and date of destruction of the soiled and/or biologically unsafe testing material(s).

Student Becomes Disruptive or Cheats
VOID
During Test the section for that day with V2 . If this happens during either section of LAL, both sections are voided.
Student Breaks Seal on Booklet on
Wrong Day
Replace booklet, mark broken booklet
“Wrong Section Opened” and complete
Irregularity Report. Note both test booklet numbers. Return everything to
OPET.
Test Booklet is Lost During Day of
Testing
Call OPET immediately. Allow no one to leave. Halt all testing and wait for the County to arrive.

13 3570 435
Newark
GW Carver
Spring 2009 NJASK
4 30 10
Tonisha Bacon
973 - 705 - 3800
X
1 Clark Bruce 6 4 5 7 9 8 6 3 1 0 0 2 5 4 X
9 Raymonds Rose 8 5 2 3 6 9 0 0 6 4 5 7 1 5 X
7 Cook G reg 6 4 5 7 8 3 8 9 4 0 0 5 2 6 X X X
35 & 36 reversed
Student became ill during test
Took Braille version
If anything goes wrong, fill out an irregularity report.

Chief Examiner Responsibilities
• Collect all test booklets individually from students. Inspect test booklets to ensure that all answer folders have been removed.
• Ensure that every student has gridded in grade, TB number and form on the answer folders.
• Transcribe responses onto answer folders for students who require this modification.
• Grid “ Not Present Regular” on Answer Folders of students absent during regular test administration. Also, grid voids, if necessary.
• Return ALL testing materials, including student rosters and irregularity reports, to STC immediately after testing each morning.
Test booklets must be returned in numerical order.

Proctor & Hall Monitor Responsibilities
Proctors
• Assist in the collection of ancillary materials: reference sheets, scratch paper, calculators.
Hall Monitors
• Ensures that no one - students or staff leave a testing site until the Chief
Examiner has accounted for all test booklets.


ALWAYS assign seats and leave ample s[ace between students. No two students should be seated next to one another. Move chairs as deemed necessary.

ALWAYS make sure that blackboard and bulletin boards contain NO RELATED INFORMATION.

ALWAYS report promptly to your assigned test site.

ALWAYS walk around the test site to make sure instructions are being followed.

ALWAYS answer student questions related to test directions.


Never read a newspaper, grade papers, use cell phone or engage in any activity other than observing students while test is being administered.

Never allow cell phones to be in student’s possession. They are to be turned off and collected before testing.

Never permit food or beverages in the test site.

Never allow students to use unauthorized reference materials.

Never allow students to use pen.

Never instruct students to pass test booklets up an aisle/row.

Never allow students to make extraneous marks on the answer folders.

Never allow bookbags , purses, jackets, etc to be near students’ desks.

Never read or review a test booklet. Its contents are secure material and must remain confidential to preserve the validity of the test.