Regular December 14, 2015 Present for this regular meeting of the Village of West Liberty Council was: Mayor G. Hostetler, Mr. Lance, Mr. King, Mr. M. Hostetler, Mrs. Coy, Mrs. Hamilton, Mrs. McKelvey, Solicitor Moell, Chief Oelker, Fire Chief Hostetler, Street Superintendent Holycross, and Clerk Boyd. Guests: Bob Gage of GBT Realty and Nate Smith of Bellefontaine Examiner. Absent: None. The meeting of opened with Pledge of Allegiance and Lord’s Prayer. A MOTION was made by Mrs. McKelvey seconded by Mrs. Coy to approve the minutes of November 23, 2015 as written/ read. Motion Carried. A MOTION was made by Mrs. McKelvey seconded by Mr. Lance to approve the following bills in the amount of $89,228.85. Motion Carried. Cintas Chris Gibbs Andrea Claybaugh Lee Deloye Tim Melvin Shane Oelker Chance Carroll James Neidhardt Paul Salyer Phil Holycross Dennis Lance Bill Detrick Bellefontaine Municipal Ct. Postmaster Cindee Boyd Robert Griffith Conrad Hostetler Greg Hostetler Chris Moell Larry Reed Stanton Walker Chester Alexander Bill Alig Richard Barrett Mark Bowman Chance Carroll Nick Hostetler Greg Huffman Jay Jackson Darin Leach Richard Miller Jeff Oelker Tracy Oelker Charles Penhorwood Ryan Pratt Steve Rabenstein Andrew Reminder Josh Shoemaker Chris Stafford uniforms cleaned reissue check 40 hrs. 70 reg. 10 holiday 72 reg. 8 hol. 3 OT salary 66.5 hrs. 8 hrs. 33 hrs. salary 70 reg. 8 hol. 2 Sl 72 reg. 8 hol. 232 hrs. retro pay for Carroll bulk mailing salary salary salary salary solicitor salary salary Fire salary Fire salary Fire salary Fire salary Fire Salary Fire Salary fire salary Fire Salary Fire Salary Fire Salary Fire Salary Fire Safety Fire Salary Fire Salary Fire Salary Fire Salary Fire Salary Fire Salary 131.73 506.63 324.74 1018.56 855.54 1073.31 402.70 69.73 247.11 1190.53 941.86 897.33 79.14 170.41 1818.90 131.53 1666.50 312.90 413.09 292.32 25.56 561.80 627.76 876.96 641.12 641.12 175.87 641.12 641.12 869.81 854.82 641.12 227.06 641.12 641.12 876.96 641.12 656.10 656.10 Cont. December 14, 2015 Jake Vitt Jeff Wolfe Brenda Coy Becky Hamilton Mike Hostetler Jay King Larry Lance Jill McKelvey Conrad Hostetler Jebedhia Morris Quill Corp. Sprint Companion Life D P& L D P& L Cintas Cintas CT Communications West Liberty Fire Dept. Fire Safety Services Treasurer State of Ohio Bellefontaine Examiner Clean as a Whistle Alig Home Inspection Shane Long Concrete Holdren Brothers Allied Waste Cherokee Run Landfill CCTSS LLC Direct Energy P S& L WL Building Supply Steve Austins Kauffman Sales LUC John Esch Fire Safety Services Century Link Whites Service King Feed Heiby Oil O’Rielly Auto Phil Holycross Dennis Lance Bill Detrick Lee Deloye Tim Melvin Shane Oelker Kirby Cummins Hodge Hager Monte Hartzler James Neidhardt Paul Salyer Fire Salary Fire Salary 23 meetings 23 meetings 17 meetings 23 meetings 23 meetings 23 meetings auxiliary Fire Salary ink cell phones life insurance 2 months electric electric uniforms cleaned mats phone reimbursed for tires flashlight, gear, etc. UAN fees candidates window cleaning inspection police office catch basin bar recycling pickup 2 months dump fees security cameras, etc. electric savings December for Fire Truck supplies repairs brush membership bldg. inspections gear washed phone service dump truck gloves fuel antifreeze salary 77 reg. 3 pers. 72 reg. 8 pers. 50 reg. 30 Sl 80 reg. 2 OT salary 20.5 hrs. 13 hrs. 3 hrs. 8.5 hrs. 19 hrs. 347.26 641.12 716.80 716.80 543.53 716.80 731.80 731.80 5.00 434.53 190.97 269.49 84.00 103.93 52.41 106.54 22.84 335.03 2059.00 914.40 876.00 558.47 25.00 300.00 1350.00 152.10 3575.00 2319.41 640.00 77.26 3000.00 65.08 72.65 738.71 1157.65 880.00 1357.35 189.52 205.60 14.85 554.73 24.66 1190.53 941.86 858.21 1018.56 841.97 1073.31 178.27 108.89 25.56 74.09 140.08 Cont. December 14, 2015 Chance Carroll Bellefontaine Municipal Ct. Medical Mutual Riley Antenna Big Sky Fire Engine Sherwin Williams Cherokee run Landfill Cherokee Run Landfill IRS CCA Ohio Dept. Taxation Ohio School Dist. Inc. OPFD P F OPERS IRS Bellefontaine Auto IRS Ohio Child Support Bellefontaine Auto IRS 83 hrs. for Carroll insurance radio repairs fire dept repairs striping dump fees 34.74 Tn WH MC EMP. MC municipal tax state tax school tax retirement retirement WH MC EMP MC spark plug WH MC Emp. MC for Oelker filter and cleaner WH MC EMP MC 445.29 148.43 6290.07 560.00 3320.00 68.58 2706.95 2305.60 1419.40 284.35 547.00 373.26 2788.78 4290.07 728.67 12.54 2916.76 189.25 37.69 1404.42 Ordinance 2015-16 entitled “AN ORDINANCE TO REGULATE THE RATES FOR WATER AND SEWER SERVICES WITHIN THE VILLAGE OF WEST LIBERTY, LOGAN COUNTY, OHIO, AND PROVIDE FOR THE COLLECTION THEREOF, BILLING MONTHLY” was read. A MOTION was made by Mr. M. Hostetler seconded by Mrs. Hamilton to pass Ordinance 2015-16 on second reading only. Motion Carried. Yeas: 6 Nays: 0. Ordinance 2015-17 entitled “An Ordinance to Amend Chapter 183 of the Codified Ordinances of the Village of West Liberty Regarding Municipal Income Tax and Declaring an Emergency” was read. A MOTION was made by Mr. King seconded by Mr. M. Hostetler to suspend the rule requiring three separate readings. Motion Carried. A MOTION was made by Mr. Lance seconded by Mrs. Coy to adopt Ordinance 2015-17 on first and final reading. Motion Carried. Yeas: 6 Nays: 0. Ordinance 2015-18 entitled “An Ordinance Accepting the Annexation of 1.6414 Acres, more or Less to the Village of West Liberty, Ohio” was read. This annexation was for the Hostetler property on CR 189. A MOTION was made by Mr. Lance seconded by Mrs. Hamilton to pass Ordinance 2015-18 on first reading. Motion Carried. Yeas: 6 Nays: 0. Ordinance 2015-19 entitled “An Ordinance Granting a Temporary Easement and Declaring an Emergency” was read. This is an eight inch (8”) easement for property at 211 N. Detroit St. A MOTION was made by Mr. Lance seconded by Mrs. Coy to suspend the rule requiring three separate readings. Motion Carried. A MOTION was made by Mr. Lance seconded by Mrs. Hamilton to adopt Ordinance 2015-19 on first and final reading. Motion Carried. Yeas: 6. Nays: 0. Resolution 2015-R19 entitled “A RESOLUTION AUTHORIZING THE VILLAGE MAYOR AND CLERK OF THE VILLAGE OF WEST LIBERTY, OHIO, TO ENTER INTO A CONTRACT WITH NEW WAY SCRANTON MANUFACTURING CO. INC. FOR THE PURCHASE OF ONE (1) 2017 FREIGHTLINER CHASSIS WITH NEW WAY REAR LOADER AND DECLARING AN EMERGENCY IN THE VILLAGE OF WEST LIBERTY, OHIO” was read. This garbage truck will be in the amount of $161,341.00. A MOTION was made by Mr. M. Hostetler seconded by Mr. King to adopt Resolution 2015-19 on first and final reading. Motion Carried. Cont. December 14, 2015 Ordinance 2015-20 entitled “AN ORDINANCE FOR AUTHORIZATION TO BORROW FUNDS TO PURCHASE 2017 ONE (1) 2017 FREIGHTLINER CHASSIS WITH NEW WAY REAR LOADER AND DECLARING AN EMERGENCY IN THE VILLAGE OF WEST LIBERTY, OHIO” was read. This would let the Village borrow funds with 3.25% interest and borrowing $130,000 towards a garbage truck. A MOTION was made by Mr. M. Hostetler seconded by Mr. Lance to pass Ordinance 2015-20 on first reading only. Motion Carried. Fire Chief Hostetler was here to express his concern for help during the day help. He has talked with Finance Committee about increasing his salary to $35,000.00 and he would quit his other job and be around during the day. The finance committee counteroffered $32,000.00 with bldg. inspections. He didn’t want to go to class to do bldg. inspections because he is not going to be here for less than two years. This class is 80 hours and he doesn’t feel it’s worth it. Finance agreed. Joh Esch will continue to do inspections. Ordinance 2015-21 entitled “AN ORDINANCE ESTABLISHING THE SALARIES AND WAGES FOR THE FIRE CHIEF IN THE VILLAGE OF WEST LIBERTY, OHIO AND PROVIDING FOR THE PAYMENT THEREOF” was read. This would increase the salary for the fire chief to $32,000.00. A MOTION was made by Mrs. McKelvey seconded by Mr. Lance to pass Ordinance 2015-21 on first reading only. Motion Carried. Safety Committee had the inspection done by Don Alig, Home Inspection for the police office/house. They recommend the police department move out of the house and rent or move the community room until a new building can be built. The foundation, brick exterior and chimney are the main concerns. Chief Oelker said if there is no asbestos demolition would be $10,000-$15,000. The Engineer said the cost for a move in ready building would be $225-250,000.00. He is concerned about the evidence room and what can be destroyed or needs to be kept. He will check with BCI and is willing to move to the community room if we have a plan. The question is “where” a new office could be built. EMC Insurance has come to inspect our building to make sure we have enough coverage. He said the police house/office needs to have a $5000.00 deductible from $1000.00 deductible. Or we can change the value of the office/house on a separate policy. Mr. King said Mr. Donnan is not interested in selling or leasing the lot next to the Shell Station. His plans are to build on it one day. Mrs. McKelvey said she received a compliment about the fire department. They are very professional and used very little water for a fire. The qualities of our VOLUNTEERS are amazing. Mr. M. Hostetler reported on Macochee. The fund balance is $411,000 and have 5 full time employees with 20 PT employees. Macochee Joint Ambulance District will be on the ballot again November 2016. The trustees and Chief Jones is very pleased with the crew they have now. Chief Oelker said the Dodge needs a new motor in the amount of $7000.00. We have spent $6200.00 over the last two years on this 2010 Dodge. Clerk and Finance asked him to get firm quotes for an SUV and Sedan and leasing figures. Finance will meet at 11:00 am on December 22nd. The Mayor signed the purchase agreement for the WTP. However, Mr. Kronkleton wanted some language in the contract about him being able to farm land around the WTP. He added the language and Mayor G. Hostetler needs to sign. A MOTION was made by Mrs. McKelvey seconded by Mr. Lance to authorize Mayor G. Hostetler to sign the new purchase agreement with changes. Motion Carried. A MOTION was made by Mrs. McKelvey seconded by Mr. Lance to approve temporary appropriations in the amount of $3,729,752.00. Motion Carried. Yeas: 6 Nays: 0. A MOTION was made by Mrs. McKelvey seconded by Mr. Lance to authorize the clerk to pay necessary bills until next meeting. Motion Carried. We will not have a meeting December 28, 2015. Cont. December 14, 2015 Solicitor Moell updated council on the procedure appointing a Council members. Council members elect a new Council member and if they cannot come to an agreement the Mayor will fill the vacancy after 30 days has passed. Trash pickup schedule for December - Christmas Day and New Year’s Day will be on Friday this year – So trash will be picked up Thursday December 24th and December 31st. Recycling will be picked up on Saturday December 26th and January 2, 2016. eCivis, Inc. help with finding grants specific to Villages/foundations - $690.00 a year for 3 years. Council agreed Clerk can join with eCivis, Inc. Clerk and Street Department have been working on dumpster fees. Letters will be going out soon to notify commercial residents with dumpsters and their new rates. The Ordinance will need to be changed. A MOTION was made by Mrs. McKelvey seconded by Mr. Lance to adjourn at 9:10 PM. Motion Carried. ____________________________________ ___________________________________ Clerk Cindee M. Boyd Mayor Gregory J. Hostetler