Annual Child Support Training Conference & Expo
October 5-7, 2010 | Orange County, California
Child Support Directors Association of California in partnership with California Department of Child Support Services
Time Management
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Time Management
Purpose: To provide participant’s information to
assist with managing time.
Do you feel like this?
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Where do you want to be?
Time management skills will play a huge role in
your ability to create the work life you truly want.
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Time Management
Systematic, priority-based structuring of time
allocation and distribution among competing
demands. Since time cannot be stored, and
its availability can neither be increased
beyond nor decreased from the 24 hours, the
term 'time budgeting' is said to be the more
appropriate one.
Businessdictionary.com
“All we have to decide is what to do with the time
that is given to us.”
J.R.R Tolkien in the Fellowship if the Ring
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Self Assessment
Common Barriers to Controlling Your Time
•Workload- Do you know where you need to be?
•Workspace-Take Back Your Space
•Workday-Controlling Your Time
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How do you use your time now?
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■
■
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Assess how your time is currently used
No judgment
For 2-3 days document how your time is used
Analysis
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Time Wasters
What are some time wasters you can
identify?
How can you eliminate them?
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Identify
To get a grasp on the multitude of tasks
one is responsible for, one must identify
the projects at hand.
“Give your career more conscious direction”
Regina Leeds, author
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Assess
Once the projects have been identified,
the assessment can start. The
questions would be something similar
to:
■ Is this an action item for me?
■ Can I delegate this item?
■ What action(s) need to be done to
complete this project?
■ How much time do I need?
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Project Prioritization
1. List Three assignments
2. Assign a numerical value for the IMPORTANCE of each
assignment (1= immediate consequences, 2=Minor
consequences, 3= No measurable consequences)
3. Assign a numerical value for the URGENCY of each
assignment (1= Urgent Most Sensitive,2= Important, needs to
be done; 3= Important, but can wait
Top three Assignments:
Importance
I
x
Urgency
U
=
Priority
P
Priority Factor
1st
2nd
3rd
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Project Prioritization
Top three Assignments:
Update Written
Procedures
Respond to e-mails
Create Agenda for
Afternoon meeting
Importance
I
x
Urgency
U
=
Priority
P
Priority Factor
1st
2nd
3rd
1
2
2
2
2
2
4
3
1
1
1
1
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Take Action
Once you have completed:
•Your Self-Assessment
•Identified Your Time Wasters
•Determined Your Task and Projects
•Assessed The Actions Needed
•Prioritized
It is Now Time for You to Decide What to
do With the Time You Have !
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Time Management Tips
■ Remove clutter
■ Organize paper and electronic
correspondence
■ Make your calendar your best friend
■ Break projects into individual action
items, then schedule time to do the
action items
■ Learn to say “NO”
■ Prioritize correctly
■ Do not PROCRASTINATE/stay focused
on the task
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The Magic Formula
1. Eliminate
2. Categorize
3. Organize
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Cost Effectiveness
Cost Effectiveness Performance Measure
This measure compares the total amount of distributed
collections to the total amount of expenditures for the
fiscal year, expressed as distributed collections per
dollar of expenditure
■ Time Management is one way for individuals to
impact this FPM
■ “Time is all we have. You may find one day that
you have less than you think”. By Randy Pausch
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CSDA Mission Statement
Strives to be of service to local child support
agencies (LCSA) in their effort to provide
children and families with the financial,
medical, and emotional support required to
be productive and healthy citizens in our
society.
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DCSS Mission Statement
The mission of the California Child Support
Services Program is to enhance the well-being
of children and the self-sufficiency of families
by providing professional services to locate
parents, establish paternity and establish and
enforce orders for financial and medical
support.
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