WAIVER OF
COMPETITIVE
BIDDING
REQUEST FOR
APPROVAL
SUBMITTED BY
Division/Unit
Requesting Officer
Request No.:
Date:
Delegated Officer
Enter name of requesting Division/Office.
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CLEARED BY (NAME AND SIGNATURE)
TO BE COMPLETED BY UNEP DIRECTOR, OFFICE FOR OPERATIONS AND CORPORATE SERVICES
Recommendation
Accept Request:
☐
Reject Request:
Signature
TO BE COMPLETED BY UNEP EXECUTIVE OFFICE
Recommendation Accepted?
YES
NO
☐
☐
Date
Signature
Submission for Waiver of Competitive Bidding – Signature Page
1
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To be completed by UNEP Office for Operations
Date
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Case No
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CASE REVIEW
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Justification for Waiver of Competitive Bidding
2
To be completed by Submitting Division – PLEASE DO NOT ALTER FORM
Section I: General Information
Project/Programme Number
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Project/Programme Title
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A brief synopsis of project/programme objectives within context of the proposed contract. Text
should be limited to half a page:
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Amount of Proposed Contract(s)
Source of Funds
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Enter Budget Code.
FOR THE ACQUISITION OF:
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RESUBMISSION:
Is this the resubmission of a prior
case?
YES
NO
☐
☐
If so, please provide reference of relevant prior
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case
PROPOSED CONTRACTOR:
Name of Proposed Contractor
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Country of Proposed Contractor
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Legal status of Proposed Contractor
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Proposed Contractors: In case of multiple contractors in the present
☐
submission, please click on the attached ‘multiple contractors’ document
found below, complete the table, and save the table as “SAVE” and not as
“SAVE AS”
Multiple
contractors.xls
Previous contracts issued with the same supplier under the same project ☐
or similar projects within the last 24 months, including type of
History.xls
procurement process, contract amount, date and past performance.
Please remember to save the attached table as “SAVE” and not as “SAVE
AS”.
Was a qualification of suppliers/contractors conducted? (Verification of reliability of prospective
contractor is required by obtaining a financial report, or any other financial report, including reference
checks on past performance, bank reports, etc.)
Background Checks Conducted?
YES
NO
☐
☐
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Justification for Waiver of Competitive Bidding
3
To be completed by Submitting Division – PLEASE DO NOT ALTER FORM
Section II: Justification for waiving competitive process
a) INDICATION OF UN FINANCIAL RULE PROVISION – RULE 105.16(A):
SUB
DESCRIPTION
PLEASE SELECT
APPROPRIATE
CLAUSE
(i)
When there is no competitive marketplace for the requirement, such as
where a monopoly exists, where prices are fixed by legislation or
government regulation or where the requirement involves a proprietary
product or service.
(ii)
Where there has been a previous determination or there is a need to
standardize the requirement.
(iii)
When the proposed procurement contract is the result of cooperation with
other organizations of the United Nations system, pursuant to rule 105.17
(iv)
When offers for identical products and services have been obtained
competitively within a reasonable period and the prices and conditions
offered remain competitive;1
(v)
When, within a reasonable prior period, a formal solicitation has not
produced satisfactory results;
(vi)
When the proposed procurement contract is for the purchase or lease of
real property and market conditions do not allow for effective competition;
(vii)
When there is an exigency for the requirement;2
(viii)
When the proposed procurement contract relates to obtaining services that
cannot be evaluated objectively;
(ix)
When the Under-Secretary-General for Management otherwise determines
that a formal solicitation will not give satisfactory results;
b) JUSTIFICATION FOR REQUESTING A WAIVER OF COMPETITIVE PROCESS:
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☐
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1
Reasonable period of times should be a time-frame not exceeding 3 months.
Exigency is defined as an exceptional compelling and emergent need, not resulting from poor planning or
management or from concerns over the availability of funds, that will lead to serious damage, loss or injury to
property or persons if not addressed immediately.
2
Justification for Waiver of Competitive Bidding
4
To be completed by Submitting Division – PLEASE DO NOT ALTER FORM
Section III: Cost Proposal
a) BREAKDOWN OF COSTS - INCLUDE UNIT COSTS, TRAVEL, DSA, OVERHEAD COSTS, ETC., WHERE
APPLICABLE:
Cost Breakdown.xls
Please remember to save the attached table as “SAVE” and not as “SAVE AS”.
b) JUSTIFICATION ON REASONABLENESS OF COSTS: E.G. COMPARISON TO APPLICABLE UN SALARY
SCALES, DSA LEVELS, MARKET PRICES FOR EQUIPMENT OR SERVICES:
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Justification for Waiver of Competitive Bidding
5
To be completed by Submitting Division – PLEASE DO NOT ALTER FORM
Section IV: Submission for Post-Facto or Retroactive Case
IS THIS SUBMISSION FOR A POST-FACTO OR RETROACTIVE CASE:
YES
NO
☐
☐
Address below:
A.
Explanation of Circumstances Resulting in Post-Facto/Retroactive Situation
B.
Reasonableness and Acceptability of Activity
C.
Financial Considerations
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Justification for Waiver of Competitive Bidding
6